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Home My WebLink AboutR-2018-053 Authorization to use available pricing under ITB NO 17-004 for Citywide Solar Light Installation Project with Sagaris Corp not to exceed $141,000.00 RESOLUTION NO. 2018-053 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO USE AVAILABLE PRICING PROVIDED UNDER THE CITY OF DANIA BEACH INVITATION TO BID ("ITB") NO. 17-004 FOR A CITYWIDE SOLAR LIGHT INSTALLATION PROJECT WITH SAGARIS CORP IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FORTY ONE THOUSAND DOLLARS ($141,000.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, advertisements for bids were placed in local newspapers in June, 2017 for an Invitation to Bid (ITB No. 17-004) for the OASIS XII Neighborhood Improvement Project; and WHEREAS, a mandatory pre-bid meeting was held on Monday, July 17, 2017 at 10:00 a.m. with six contractors in attendance; and WHEREAS, the City of Dania Beach opened the bids for the OASIS XII Neighborhood Improvement Project on Friday, August 4, 2017; and WHEREAS,there were two bidders as follows: DP Development of the Treasure Coast, LLC; and Sagaris Corp.; and WHEREAS, the apparent lowest bidder, DP Development of the Treasure Coast had two minor defects in its bid and a major defect in its unit prices which caused its bid to be non- responsive; and WHEREAS, the bid review committee met on August 16, 2017 and recommended award to Sagaris Corp.; and WHEREAS, the City Commission awarded the contract to Sagaris Corp on August 22, 2017 via Resolution 2017-096; and WHEREAS, the Public Services Department is requesting approval to use the pricing provided in the Sagaris contract ITB-17-004, for the installation of(15) fifteen city-wide solar lights in an amount not to exceed One Hundred Forty One Thousand Dollars ($141,000.00); the solar lights will be placed in the following locations: 1. SW 44th Terrace and SW 49th Court 2. City Hall Parking Lot 1 3. City Hall Parking Lot 2 4. City Hall Parking Lot 3 5. City Hall Parking Lot 4 6. Bus Shelter—Dania Beach Blvd—City Hall bus shelter 7. 100 Block NW 8th Ave 8. 200 Block NW 8th Ave 9. C.W. Thomas Park Bus Shelter 10. 202 NE 1 St Ct 11. 2780 SW 47th St. 12. 5099 SW 28' Ave 13. 4500 SW 25th Terr. 14. 2733 SW 46th St. 15. Alley 348 S Federal Hwy.; and WHEREAS,the City Commission approved funding for dumpster enclosures for various park locations and the project currently has a remaining balance of One Hundred Forty One Thousand Dollars ($141,000.00); with the anticipation of preparation of a Parks and Recreation Master Plan, the Public Services Department recommends postponing the dumpster enclosures project; and WHEREAS, the Public Services Department recommends a transfer of funds from the Capital Dumpster Enclosure Account No# 301-39-04-539-63-10 to the Capital Project Solar Lighting Project Account No. 301-39-54-541-63-10 to provide funding for a City-wide Solar Light Project in an amount not to exceed One Hundred Forty One Thousand Dollars ($141,000.00); NOW,THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2. That the City Commission authorizes the use of the pricing provided by Sagaris Contract under the City ITB-17-004 for the installation of solar lights throughout the City in an amount not exceed One Hundred Forty One Thousand Dollars ($141,000.00). Section 3. That the proper City officials are authorized to execute an agreement with Sagaris Corp. provided that the City Manager and City Attorney are authorized to make minor revisions to such documents that are deemed necessary and proper for the best interest of the City. 2 RESOLUTION#2018-053 Section 4. That funding for installation of solar lights will be transferred from the Capital Project Dumpster Enclosure Account No. 301-39-04-539-63-10 to the Capital Projects Solar Lighting Project 2018 Account No. 301-39-54-541-63-10 in the amount of One Hundred Forty One Thousand Dollars ($141,000.00) resulting in the closing of the Dumpster Enclosure Capital Project Account. Section 5. That all resolutions or parts of Resolutions in conflict with any of the provisions of this Resolution are repealed. Section 6. That this Resolution shall become effective immediately upon its passage and adoption. PASSED and ADOPTED on April 10, 2018. ATTEST: Is F r �LOUISE STILSON, CM , -'TAMARA JA tj CITY CLERK MAYOR ATEO ,� APPROVED A T FORM AND CORRECTNESS: TH SJ S R CITY TT 3 RESOLUTION#2018-053 Public 1.314,111tv Alanagement ; Planning Services In.c . P.O. Box 221890 HOLLYWOOD, FL 33022-1890 TELEPHONE(239) 250-2423 FREDERICK BLOETSCHER, PH.D., P.E. FACSIMILE (954) 581-5076 e-mail: h2o man(&hellsouth.net August 8, 2017 Mr. Marc LaFerrier Community Development Director Mr. Brad Kaine Public Services Director City of Dania Beach 100 W. Dania Beach Blvd Dania Beach, FL 33001 RE: ' Award Recommendation OASIS XII- Bid 17-004 Good Morning, Per our conversation, this is a summary of the OASIS XII bid for the City of Dania Beach. The plans and specifications were developed by the City, FAU students and PUMPS, Inc. The bids were advertised in June, 2017, and a mandatory pre-bid conference was held on July 17. The bids were received on August 4, 2017. The City received two responses. The lowest apparent bidder, DPDevelopment of the Treasure Coast had two minor defects in the bid and a major defect in the bid sheet. Therefore I recommend awarding the contract to Sagaris Construction. Also the costs were slightly over budget. I will delete the mailboxes. The permit fees will not be used. The alternates bids push the City over budget so unless those are funded separately, they should not be included (solar lights can come next year). The bid documentation is attached. This is a CDBG project that has a completion date of December 2017, so an extension may be needed. Should you have any questions, please let me know. Sincerely, Frederick Boetscher, Ph.D., P.E. 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