HomeMy WebLinkAboutR-2018-054 Authorization to execute work order for Public Utility Management & Planning Services to develop Water Supply Production Plan, water use permitting, & ancillary work not to exceed $19,500.0 RESOLUTION NO. 2018-054
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A WORK ORDER FOR PUBLIC UTILITY MANAGEMENT AND
PLANNING SERVICES TO DEVELOP A PLAN FOR PRODUCTION OF
WATER SUPPLY, WATER USE PERMITTING, AND ANCILLARY WORK
IN AN AMOUNT NOT TO EXCEED NINETEEN THOUSAND FIVE
HUNDRED DOLLARS ($19,500.00); PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City has been notified that its wells exceed the chloride guidelines for
water supply and should therefore be put on standby; and
WHEREAS, the City has been notified by the Broward County that it cannot guarantee
the City's full water supply needs after 2023; and
WHEREAS, the Public Services Director recommends that the City approve a work
order with Public Utility Management and Planning Services, Inc. ("PUMPS") to provide
services to address this issue, given its extensive knowledge and engagement with the City on
this issue in an amount not to exceed Nineteen Thousand Five Hundred Dollars ($19,500.00); a
copy of the Scope of Services is attached and incorporated by this reference as Exhibit"A"; and
WHEREAS, funding for the requested work order will be appropriated via a budget
transfer from the Water Fund Utility Services Repair and Maintenance Services Equipment
Account No. 401-33-03-533-46-10 to the Water Fund Engineering Services Account No. 401-33-
03-53-31-30;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DANIA BEACH, FLORIDA,AS FOLLOWS:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission approves a work order with PUMPS in an
amount not to exceed Nineteen Thousand Five Hundred Dollars ($19,500.00) to cover the
contract services outlined above, and authorizes and directs the City Manager to execute the
work order.
Section 3. That funding shall be appropriated via a budget transfer from the Water
Fund Utility Services Repair and Maintenance Account No. 401-33-03-533-46-10 to the Water
Fund Engineering Services Account No. 401-33-03-533-31-30.
Section 4. That all resolutions or parts of resolutions in conflict with any of the
provisions of this Resolution are repealed.
Section 5. That this Resolution shall become effective immediately upon its passage
and adoption.
PASSED AND ADOPTED on April 10, 2018.
ATTEST: aRDIs F sr
P
LOUISE STILSON, M C AMARA JAME
CITY CLERK AYOR
ATED 19"
APPROVED S FORM AND CORRECTNESS:
THOMA J. SB O
CITY ATT EY
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Public Utility Management and Planning Services, Inc.
P.O. Box 1890
Hollywood, FL 33022-1890
SCOPE OF SERVICES
WATER USE PREMITTING AND RENEWAL SERVICES
This proposal is made in response to a request by the City of Dania Beach("City") for services to
update the City's water supply issue for the South Florida Water Management District and to
develop and submit a water use permit renewal.
Task 1 —Prepare Water Use Information for SFWMD Cost$2,500.00
Public Utility Management and Planning Services, Inc. will develop and submit information to
update the City's water supply planning information to the SFWMD. This task includes updating
unaccounted for water use, water use projections, past water use tables, 20, 30 and 50 year water
use projection.
Task 2—Prepare Water Supply Option Report—Cost$10,000.00
Public Utility Management and Planning Services, Inc. will develop and submit information to
the City to update the City's water supply planning information. This report will look at water
supply options, costs and include discussions with other entities and consultants with respect to
potential options that could be secured by the City to obtain water supply, and to make
recommendations to the City for same (County, Hallandale, Hollywood and their consultants to
start). The task will also include development of updates for the City to convey to the District,
development of alternatives, meeting with outside agencies, development of correspondence for
the City, etc.. The cost to develop this report is estimated to be $10,000.00 including meetings
with outside entities and the City for data collection purposes. It is expected this will occur in
two phases (split equally).
Task 3 — Attend Pre-application, Interim Report and Post Application Meeting with
SFWMD Personnel Cost- $3,000.00
Public Utility Management and Planning Services, Inc. will attend three meetings with the
SFWMD regarding submission of a renewal application for the City's water supply permit, water
use projections and water supply options. Each meeting with District staff will be billed at
$1,000.00.
Task 4 - Preparation of Water Use Permit Renewal Application—Cost$2,000.00
Public Utility Management and Planning Services, Inc. will develop the data, verbiage and
attachment tables for renewal of the City's water use permit in coordination with the County's
permit renewal for the Brian Piccolo Wellfield. This task will not include modeling of wells.
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Task 5—Respond to RFIs submitted by the SFWMD Personnel- $2,000.00
Public Utility Management and Planning Services, Inc. will include two rounds of responses to
the District regarding the update to the water supply permit. The cost is $2,000.00. Additional
RFIs will be billed at$125/hr.
Estimate of Cost to Complete
Public Utility Management and Planning Services, Inc. will bill this service on a lump sum basis
upon completion of the task, to a maximum of$19,500.00. This amount does not include any
documents or meetings for litigation or administrative hearings.
Any modeling of the wells is an addition cost.
Any efforts in anticipation of litigation or administrative hearing versus any party concerning
water supply will be billed at $250/hr, including preparation time.
All costs to be billed on a monthly or less frequent basis up to the lump sum amount. Payment to
be made 30 days after invoice is submitted.
This work order is in accordance with the current contract between the City and Public Utility
Management and Planning Services, Inc.
PUMPS, Inc:
Date 9/25/2017
Fred Bloetscher, Ph.D., P.e., President
ecommended for approval:
Date
Brad Kaine, Public Service Director
Approved:
Date
Nicki Satterfield, Finance Director
Accepted:
Date
Robert Baldwin, City Manager
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