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HomeMy WebLinkAboutRegular Meeting - Tuesday, April 10, 2018 MINUTES OF REGULAR MEETING DANIA BEACH CITY COMMISSION TUESDAY, APRIL 10, 2018 - 7:00 P.M. 1. Call to Order/Roll Call Mayor James called the meeting to order at 7:00 p.m. Present: Mayor: Tamara James Vice-Mayor: Bill Harris Commissioners: Chickie Brandimarte Bobbie H. Grace Marco A. Salvino, Sr. City Manager: Robert Baldwin City Attorney: Thomas Ansbro City Clerk: Thomas Schneider 2. Moment of Silence and Pledge of Allegiance Mayor James called for a moment of silence followed by the Pledge of Allegiance to the United States Flag. 3. Presentations and Special Event Approvals 3.1 Special Event Request from the Community Redevelopment Agency for the "Dania Beach 2018 Arts and Seafood Celebration", to be held on May 19-20, 2018, at Frost Park from 11:00 a.m. - 8:00 p.m. on Saturday and from 11:00 a.m. - 6:00 p.m. on Sunday. The applicant is requesting BSO Police and Fire Services, and road closures for Fronton Boulevard from N.E. 2nd Street to N.E. 1 st Street. Commissioner Grace motioned to approve the Special Event request for the 2018 Arts and Seafood Celebration; seconded by Commissioner Salvino. The motion carried unanimously. 4. Proclamations There were no proclamations at this meeting. 5. Citizen Comments Emmanuel George, 17 NE 2nd Avenue, Apt. 106, spoke in support of establishing an historical site in Dania Beach to preserve our history. 6. Public Safety Reports Captain Daniel Marks, BSO Chief of Police, reported on recent criminal activity in the City, Get to Know BSO events on April 18th and May 17th, and the recent Shred-a-thon and Operation Medicine Cabinet. The Law Enforcement Special Olympics sports run will be held April 25th Commissioner Grace questioned how the BSO Substation works because residents have come there and the door is locked; there is no phone number to contact someone. She thought someone was supposed to be stationed there. Captain Marks responded both stations are 24/7; if someone is not present due to a high volume of calls for service, there are call boxes to reach downtown dispatch and a deputy will be right there. Commissioner Salvino said he has noticed lately that BSO is responding often to the Motel 6 on Dania Beach Boulevard. He questioned whether the Nuisance Abatement Board could do something about the situation. City Attorney Ansbro reviewed the statute for use of the Nuisance Abatement Board; he will meet with Captain Marks to see if the problem warrants bringing back the Board. Sean Brown, Battalion Chief, BSO Fire Rescue, spoke of the Sound the Alarm initiative and noted it is scheduled for April 28 from 10:00 a.m. to noon. He also noted they are looking for volunteers and gave contact information. 7. Consent Agenda 7.1 Minutes: Approve Minutes of March 27, 2018 City Commission Meeting 7.2 Travel Requests: None Resolutions 7.3 RESOLUTION#2018-048 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN INTERLOCAL AGREEMENT WITH BROWARD COUNTY, FOR USE OF TEMPORARY DEBRIS MANAGEMENT SITES AND OTHER RELATED SERVICES THROUGH NOVEMBER 20, 2022, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS;PROVIDING FOR CONFLICTS;FURTHER PROVIDING FOR AN EFFECTIVE DATE. Minutes of Regular Meeting 2 Dania Beach City Commission Tuesday,April 10,2018—7:00 p.m. 7.4 RESOLUTION#2018-049 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO ENTER INTO A PURCHASE AND SALE AGREEMENT ON BEHALF OF THE CITY OF DANIA BEACH WITH JOYCE M. TINGLOF TRUSTEE, FOR THE PURCHASE OF THE PROPERTY LOCATED AT 705 SW 12TH AVENUE IN THE CITY,FOR A PURCHASE PRICE OF TWO HUNDRED TWENTY FIVE THOUSAND DOLLARS ($225,000.00), SUBJECT TO CERTAIN TERMS AND CONDITIONS;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. 7.5 RESOLUTION#2018-050 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR THE 43RD YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR THE APPROXIMATE AMOUNT OF ONE HUNDRED FIFTY THOUSAND FIVE HUNDRED THIRTY SIX DOLLARS ($150,536.00) TO PROVIDE FUNDING FOR AN OASIS XIV STREETSCAPE PROJECT ALONG SOUTHEAST 13TH STREET, SOUTHEAST 13TH TERRACE AND SOUTHEAST 14TH STREET BETWEEN FEDERAL HIGHWAY AND SOUTHEAST 2ND AVENUE; PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. 7.6 RESOLUTION#2018-051 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR THE 44TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN THE APPROXIMATE AMOUNT OF ONE HUNDRED FORTY NINE THOUSAND THREE HUNDRED TWENTY SIX DOLLARS ($149,326.00) TO PROVIDE FUNDING TO THE CITY FOR THE SOLAR STREET LIGHTING PROJECT IN ELIGIBLE AREAS; PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. 7.7 RESOLUTION#2018-052 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS BY VARIOUS CITY DEPARTMENTS FOR SERVICES PURCHASED FROM PUBLIC UTILITY MANAGEMENT PLANNING SERVICES, INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR FISCAL YEAR 2017-2018 (ENDING SEPTEMBER 30, 2018), THAT EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND DOLLARS ($25,000.00); AUTHORIZING SUCH PURCHASES MADE WITHIN THE RESPECTIVE DEPARTMENTS' APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. 7.8 RESOLUTION#2018-053 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO USE AVAILABLE PRICING PROVIDED UNDER THE CITY OF DANIA BEACH INVITATION TO BID ("ITB") NO. 17-004 FOR A CITYWIDE SOLAR LIGHT INSTALLATION PROJECT WITH SAGARIS CORP IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FORTY ONE THOUSAND DOLLARS ($141,000.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. 7.9 RESOLUTION#2018-054 Minutes of Regular Meeting 3 Dania Beach City Commission Tuesday,April 10,2018—7:00 p.m. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A WORK ORDER FOR PUBLIC UTILITY MANAGEMENT AND PLANNING SERVICES TO DEVELOP A PLAN FOR PRODUCTION OF WATER SUPPLY, WATER USE PERMITTING, AND ANCILLARY WORK IN AN AMOUNT NOT TO EXCEED NINETEEN THOUSAND FIVE HUNDRED DOLLARS ($19,500.00); PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. Commissioner Grace motioned to adopt the Consent Agenda; seconded by Commissioner Salvino. The motion carried unanimously. 8. Bids and Requests for Proposals 8.1 RESOLUTION#2018-055 A RESOLUTION OF THE CITY COMMISSION OF THE CITY DANIA BEACH, FLORIDA PERTAINING TO THE PARKS AND RECREATION DEPARTMENT TEN YEAR MASTER PLAN REQUEST FOR PROPOSAL (RFP NO. 18-003)BID REVIEW COMMITTEE FINDINGS AND CITY COMMISSION AUTHORIZATION TO AWARD A CONTRACT TO PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Manager Baldwin noted we only received two responses and both are qualified. The proposers are present and will give a presentation if the Commission desires. Commissioner Grace expressed displeasure with the process of filling the Parks & Recreation Director position. The Commission asked for presentations and that each firm leave the room when the other firm is presenting. Alfredo Sanchez, Bermello Ajamil & Partners, Inc. introduced Randy Hollingworth, Project Manager, who gave a presentation, which is attached to these minutes. Commissioner Grace questioned the skateboard park at Frost Park and possibly re-surfacing and covering the basketball court at CW Thomas Park. Mr. Hollingworth addressed the possibilities for the existing parks. Michael Kroll, Miller Legg, gave a PowerPoint presentation, which is attached to these minutes. Commissioner Grace asked if they looked at our parks and what they saw for Frost Park regarding the skate park, and the CW Thomas Park basketball court. Mr. Kroll spoke about the liability of the skate park; if there is a high demand for it, modifications could be made. The intent of the Master Plan is to understand what the concerns are. Commissioner Grace said she was impressed with both presentations. Minutes of Regular Meeting 4 Dania Beach City Commission Tuesday,April 10,2018—7:00 p.m. Commissioner Brandimarte noted she was leaning more toward one than the other because of their vision, which is hers, regarding the basketball court. One presentation was too technical; she wants to know what their vision is for our children for our parks and wants to see a lot of life in these parks. Mayor James said this is her baby because this is something she asked the City Manager to do. She grew up in parks and recreation, and sports taught her a lot. This Commission is a visual Commission; one presentation gave more of a visual conception than the other. She noted she favors Bermello. Commissioner Grace agreed with Commissioner Brandimarte and Mayor James. Commissioner Grace motioned to adopt Resolution #2018-055, awarding the contract to Bermello Ajamil& Partners,Inc.; seconded by Commissioner Brandimarte. City Attorney Ansbro noted this is to begin negotiation for price and type of work with the successful bidder. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes City Attorney Ansbro read the title of Resolution #2018-055 with the name Bermello Ajamil & Partners, Inc. in the title. 9. Public Hearings and Site Plans 9.1 ORDINANCE#2018-007 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTER 2, ENTITLED"ADMINISTRATION", ARTICLE VI, ENTITLED "MARINE ADVISORY BOARD", OF THE CITY CODE OF ORDINANCES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) City Attorney Ansbro read the title of Ordinance#2018-007. Mayor James opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, she closed the Public Hearing. Commissioner Grace motioned to adopt Ordinance 42018-007, on second reading; seconded by Vice-Mayor Harris. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Minutes of Regular Meeting 5 Dania Beach City Commission Tuesday,April 10,2018—7:00 p.m. Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 9.2 ORDINANCE#2018-005 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, TO AMEND CHAPTER 28, OF THE "LAND DEVELOPMENT CODE," OF THE CITY'S CODE OF ORDINANCES BY AMENDING ARTICLE 110 "USE REGULATIONS FOR COMMERCIAL AND MIXED-USE DISTRICTS" TO ADDRESS REQUIREMENTS TO ALLOW OUTDOOR SEATING; AMENDING ARTICLE 115 "SCHEDULE OF PERMITTED USES" TO ADDRESS USES CONCERNING AUTOMOBILES AND STORAGE FACILITIES IN CERTAIN ZONES; AMENDING ARTICLE 302 "DETAILED USE REGULATIONS" TO ADDRESS SPECIAL EXCEPTION USES AND PERMITTED USES FOR CIVIC AND INSTITUTIONAL USES, GENERAL COMMERCIAL USES, RESTRICTED COMMERCIAL USES, AND INDUSTRIAL USES; AMENDING ARTICLE 303 "DISTRICT DEVELOPMENT STANDARDS"; PROVIDING FOR SEVERABILITY;PROVIDING FOR CONFLICTS;PROVIDING FOR INCLUSION IN THE CODE; FURTHER PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) City Attorney Ansbro read the title of Ordinance#2018-005. Corinne Lajoie, Planning & Zoning Manager, reviewed the changes made to the Neighborhood Mixed-Use district that were requested by the Commission at first reading. Mayor James noted she has issues with the last three uses in a residential area: automobile sales showroom, marine equipment sales showroom; indoor sales/storage/display of lumber and building materials and outdoor garden supplies; and warehouse (including self-storage warehouse) industrial, or manufacturing use. Planning & Zoning Manager Lajoie said we can make striking of those uses a condition of approval and remove them from the ordinance. Mayor James questioned exhibit/event space. Planning & Zoning Manager Lajoie explained it is like an event venue type of place and is usually in large spaces, such as in warehouses. She clarified warehouse is for goods, whereas an event space is for people; the event space is a special exception use so it will be looked at when it is proposed. Commissioner Salvino questioned if this would result in warehouses no longer being allowed to be built in mixed-use, and empty lots in that area would not be able to have warehouses on them. Planning & Zoning Manager Lajoie noted existing uses that are licensed would be allowed to continue; this would prevent future warehouses. Mayor James said she is asking that these uses not be allowed in the residential areas; we have a lot of warehouses that are unoccupied which could be occupied instead. Minutes of Regular Meeting Dania Beach City Commission Tuesday,April 10,2018—7:00 p.m. Vice-Mayor Harris asked about the trend in urban areas toward food halls. Planning & Zoning Manager Lajoie said we have not had that sort of request; this would be more as a restaurant because of the food service. Mayor James opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, she closed the Public Hearing. Commissioner Grace motioned to adopt Ordinance #2018-005, with the removal of the last three uses listed, on second reading; seconded by Commissioner Brandimarte. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 9.3 RESOLUTION#2018-056 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE VARIANCE REQUEST (VA-002-18) SUBMITTED BY CHRIS HOLLEN ON BEHALF OF THE PROPERTY OWNER DDRM SHERIDAN SQUARE LLC FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER OF SHERIDAN STREET AND SOUTHEAST 5th AVENUE, IN THE CITY OF DANIA BEACH, FLORIDA, AS LEGALLY DESCRIBED IN EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution #2018-056, and advised staff recommends continuing the item until May 22, 2018. Mayor James opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, she closed the Public Hearing. Commissioner Grace motioned to continue Resolution #2018-056 until the May 22, 2018 City Commission meeting at 7:00 p.m.; seconded by Commissioner Salvino. The motion carried unanimously. 9.4 RESOLUTION#2018-057 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE "OAKS PLACE PLAT" (PL-13-18) SUBMITTED BY BASELINE ENGINEERING AND SURVEYING, ON BEHALF OF BCD DANIA OAKS, LLC, FOR PROPERTY LOCATED AT 5461 TO 5525 SW 40TH AVENUE IN THE CITY OF DANIA BEACH, FLORIDA, AS LEGALLY DESCRIBED IN EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO THIS RESOLUTION; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. 9.5 RESOLUTION#2018-058 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE SITE PLAN (SP-15-18) SUBMITTED BY BCD DANIA OAKS, LLC, FOR PROPERTY LOCATED AT 5461 TO 5525 SW 40TH AVENUE IN THE CITY OF DANIA BEACH,FLORIDA AS LEGALLY DESCRIBED Minutes of Regular Meeting 7 Dania Beach City Commission Tuesday,April 10,2018—7:00 p.m. IN EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO THIS RESOLUTION; PROVIDING FOR CONFLICTS;AND FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution #2018-057 and Resolution 42018-058, and noted the applicant is requesting the items be continued until the May 8, 2018 meeting. Mayor James opened the Public Hearings. Seeing as there was no one to speak in favor or opposition, she closed the Public Hearings. Commissioner Grace motioned to continue Resolution #2018-057 and Resolution #2018-058 until the May 8, 2018 City Commission meeting at 7:00 p.m.; seconded by Vice-Mayor Harris . The motion carried unanimously. 10. Discussion and Possible Action There were no discussion items on this agenda. 11. Commission Comments 11.1 Commissioner Brandimarte Commissioner Brandimarte commented on what she said during discussion of item 8.1. 11.2 Commissioner Grace Commissioner Grace shared her reflections on the 501h anniversary of Dr. Martin Luther King's death. 11.3 Commissioner Salvino Commissioner Salvino had no comments. 11.4 Vice-Mayor Harris Vice-Mayor Harris noted the extension of the contract for the auditor was voted on unanimously by the Commission and to his knowledge it is not yet done. City Attorney Ansbro noted the auditor has asked for an additional $6,000 per year for the two years the Commission requested. He has a renewal drawn up but the Commission needs to vote on the additional funding. Roderick Harvey, HCT, explained why they do not consider it an increase, and reviewed their original RFP prices and increase over the term of the contract. He noted they were asked to restructure their pricing so that some of the single audit program and SRF were at a higher price and then they lowered the base price. Over the years the pricing has been about the same. Minutes of Regular Meeting 8 Dania Beach City Commission Tuesday,April 10,2018—7:00 p.m. City Attorney Ansbro reviewed the yearly payments to HCT over the contract term, and said to extend the renewal means it is either $42,250.00 or it is increasing $6,000.00 per audit per year, for a total of a$12,000.00 increase. Commissioner Brandimarte said she does not want to vote on anything until she gets an answer whether or not it is legal to extend the contract. This is the wrong thing to do; she will not vote on anything that is illegal. She would like to tell the City Manager to not sign anything that is illegal; she would advise him to allow the Mayor to sign it. She noted she should have voted no the first time because of the question of legality and feels it should be brought up to another vote. Commissioner Grace commented we will have to vote on the $12,000 increase. She said she is impressed with the way HCT has worked with the Finance Department in being astute and not sugar coating anything. She is comfortable and she believes in doing what she thinks is right; this is not out of the ordinary. Commissioner Grace motioned to extend the contract and approve the additional $12,000.00; seconded by Vice-Mayor Harris. Commissioner Salvino noted this is making him uncomfortable, and asked City Attorney Ansbro to tell us yes or no, the right way to do this. City Attorney Ansbro recommended that the Commission wait on renewing this contract until we get the Attorney General's opinion. He noted he has designed the extension so we will be able to get out of it. Mayor James questioned why we went down in payment. Mr. Harvey explained there was additional work HCT had to do because one of their employees was hired by the City; the next year they were asked to restructure. He addressed the three elements to their contract: the base audit,the single audit, and SRF, and their associated costs. Mayor James asked when we hired someone from HCT. Mr. Harvey responded the City hired their employee while they were doing the audit and paid for the additional work that was required because of the hire and the timing. The motion carried on the following 3-2 Roll Call vote: Commissioner Brandimarte No Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino No Vice-Mayor Harris commented the 3-way stop sign on Bryan Road is in place for the duration of the construction. Minutes of Regular Meeting 9 Dania Beach City Commission Tuesday,April 10,2018—7:00 p.m. Vice-Mayor Harris noted there will be a BSO Driveway Initiative at his house on May 17t' at 6:30 p.m. Vice-Mayor Harris reported he is getting complaints about speeding on SE P Terrace, which is the street that runs up in front of Dania Elementary School. He questioned if we could budget for traffic calming or a roundabout. 11.5 Mayor James Mayor James noted she does not like what she just heard with regard to the auditor discussion; we are not being transparent and she does not like that. Mayor James thanked Commissioner Grace for being a chaperone for 50 plus kids on an ice skating outing. Mayor James noted we are a growing City and wants to make sure we are thinking forward. She was asked to figure out the capacity of our schools; Collins is over capacity and our other two schools are borderline. She does not have luck with the school board, so we have to think of alternatives or options. We have to act now, otherwise our kids will not have any place to go. She has no faith that the school board will help our schools on the east side of Broward County. We need to be open minded in addressing these issues; in the future, we will have a lot more residents and students here. 12. Appointments 12.1 Dania Beach Housing Authority 1 Person to fill the remaining term for Merita Mitchell through May 31, 2019 Commissioner Salvino noted Ms. Mitchell's daughter expressed interest in filling the vacancy. Mayor James appointed Ivie Cure to fill the remaining term of Merita Mitchell. Mayor James motioned to approve the appointment; seconded by Commissioner Grace. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 12.2 Marine Advisory Board There was discussion regarding the way to proceed in reducing the membership to 10 members. Minutes of Regular Meeting 10 Dania Beach City Commission Tuesday,April 10,2018—7:00 p.m. Commissioner Salvino noted no one member is consistently absent from the meetings, which makes it difficult to remove two members in order to bring the number to 10. He questioned using them as alternates, and discussion ensued about creating alternate positions on the board. The Commission consensus was to table this until the April 24t` meeting so that Commissioners could ask their appointees if they would be willing to drop off the board. 13. Administrative Reports 13.1 City Manager City Manager Baldwin noted he distributed a projects status report to the Commission, a copy of which is attached to and incorporated in these minutes. City Manager Baldwin thanked the Commission for approving the purchase of the quadplex. He noted we own the former Smith property and there is one vacant lot that the owner has not agreed to sell, but we are trying to acquire it. 13.2 City Attorney City Attorney Ansbro had no comments. 13.3 City Clerk - Reminders Tuesday, April 24, 2018 - 7:00 p.m. City Commission Meeting Tuesday, May 8, 2018 - 5:30 p.m. CRA Board Meeting Tuesday, May 8, 2018 - 7:00 p.m. City Commission Meeting 14. Adjournment Mayor James adjourned the meeting at 8:38 p.m. o�pg°Is per ATTEST: � CITY OF DANIA BEACH 1 4- rlJ`'� THOMAS SCHNEIDER, CMC ' TAMARA J S CITY CLERK aho MAYOR Approved: April 24, 2018 Minutes of Regular Meeting 11 Dania Beach City Commission Tuesday,April 10,2018—7:00 p.m. k REQUEST TO ADDRESS CITY COMMISSION AT REGULAR OR SPECIAL MEETINGS The City is required by state law to keep minutes of City Commission meetings. To properly identify persons who address the City Commission in those minutes,the City requests that this form be completed and provided to the City Clerk, before the 4meetingins. DATE OF COMMISSION MEETING: ,201 PRINT NAME: FA 7 ADDRESS: Atb V PHONE NO. (optional): PLEASE CHECK ONE OR BOTH OF THE BOXES BELOW: 1) - CITIZEN COMMENTS: Comments by Dania Beach citizens or interested parties that are not part of the regular printed agenda may be made during each Commission meeting during the period set aside for"Citizen Comments." A thirty(30)minute"Citizen Comments"period shall be designated on the agenda for citizens and interested persons to speak on matters not scheduled on that day's agenda. Each speaker shall be limited to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall inform the City Clerk immediately prior to the beginning of the meeting of their intention to speak. If more than 10 speakers express a desire to speak,the Commission shall determine on a meeting by meeting basis whether to(a)extend the time allotted for citizen comments to accommodate all speakers,or(b)whether to limit the number of speakers or amount of time per speaker. A speaker's time shall not be transferable to another speaker. PLEASE BRIEFLY DESCRIBE THE SUBJECT MATTER OF YOUR COMMENT: 2) :--- PUBLIC HEARINGS—ITEM# (AS PRINTED ON AGENDA) PLEASE NOTE: IF YOU WISH TO SPEAK ON AN ITEM THAT PERTAINS TO A"ZONING"TYPE OF MATTER(FOR EXAMPLE,A SITE PLAN,VARIANCE, SPECIAL EXCEPTION OR SIMILAR TYPE OF ITEM KNOWN AS A"QUASI-JUDICIAL"MATTER, YOU ARE SUBJECT TO BEING ASKED TO SWEAR OR AFFIRM THAT YOU WILL BE TRUTHFUL AS TO YOUR COMMENTS OR TESTIMONY. YOU MAY ALSO BE SUBJECT TO QUESTIONS ASKED OF YOU BY AN APPLICANT OR AN APPLICANT'S REPRESENTATIVE OR ATTORNEY WHICH RELATE TO THE ITEM. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES,EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE: WWW.DANIABEACHFL.GOV. (ORDINANCE#2012-019) G:\Agenda\PUBLIC SPEAKING FORM.doc Date: June 27, 2017 To: Mayor Tamara James Vice Mayor Bill Harris Commissioner Chickie Brandimarte Commissioner Bobbie H. Grace Commissioner Marco A. Salvino, Sr. From: Robert Baldwin, City Manager Re: Purchase of Property at 701 SW 12th Avenue and 741 SW 71h Street Late last year we began a Task Force to deal with crime issues attendant to convenience stores and motels within the city. The problem has centered around general disorder in the vicinity of these convenience stores resulting from loitering, littering, drug sales, illegal alcohol sales, code violations, building violations, and violent felonies. The Task Force has worked diligently with other agencies to seek both short- term and long-term solutions to criminal activity in these areas. The Broward Sheriff's Office, Code Compliance, Public Services, et al, have spent considerable time and resources trying to maintain order in the vicinity of these convenience stores over the past several months. It is difficult and costly to maintain this level of enforcement at one location over an extended period. It is an effective, but short-term strategy. I have addressed the City Commission concerning this Task Force a number of times and worked with and spoke to each of you about the need to find a long-term plan to ameliorate these conditions. The Oasis Program is a significant long-term approach to address crime prevention in our neighborhoods, fundamentally, by creating order and improvements to the environment to discourage crime. To this end, we hope to acquire one of the problematic convenience stores and improve the property to enhance the residential neighborhood in line with previous City Commission policy. We have been working with Jean Cook Realty on behalf of Barry C. and Mary E. Smith to purchase Smith's Convenience Store and adjacent residence. Mr. Smith expressed to me his willingness to sell the property to the City a couple of months ago which caused Mr. Smith and the City each to prepare independent property appraisals (attached). Mr. Smith's appraisal was $250,000 and ours was $216,600. Mr. Smith's asking price via his realtor, Jean Cook, was $300,000. After negotiations, Mr. Smith and I agreed to a sale price of $260,000. 1 am recommending the City Commission authorize purchase of the property at 701 SW 121h Avenue and adjacent residence (741 SW 71h Street) for $260,000 from General Fund Reserves (Account #001-271-0000). A resolution is attached for your approval. To: Mayor Walter B. Duke,III Vice Mayor Chickie Brandimarte Commissioner Bobbie H. Grace Commissioner Albert C. Jones From: Robert Baldwin, City Manager Date: January 8, 2014 RE: Oasis Program—Third Element The City's Oasis Program to reduce crime and revitalize our neighborhoods is progressing. Your commitment to this program is having a very positive impact that will have a profound long-term effect on the City. You will recall the Oasis Program's first element is a beautification project in a targeted neighborhood. The project is followed up by an operational service element including law enforcement, code compliance, bulk trash removal,volunteerism, et al. These two elements have been implemented and are currently underway. The following is a brief outline of the current status of the Oasis Program: Oasis I—SW 3an Avenue • Project complete • Operations underway • Completed I"volunteer clean-up day Oasis 11— SW 28"'Terrace • Project complete • Operation underway • Volunteer clean-up day planned for spring Oasis III—SW 24t" Avenue(CDBG) • Project complete • Volunteer clean-up day planned for spring Oasis IV—SE 2"d Street • Project partially complete(balance via southeast stormwater project) • Volunteer clean-up day planned for spring Oasis V—NE I" Court&NE 2°d Avenue (CDBG) • Authorized to bid Oasis VI—SW 4"' Street& SW 91h Street 0 Authorized to bid Oasis VII—NW I I1h Avenue • Authorized to bid Oasis VIII—Melaleuca Gardens Entrance • Under design For your information,we wanted to make you aware of our application to the Broward Sheriff's Office for$150,000 to fund one Oasis project through Law Enforcement Trust Funds. Sheriff Scott Israel told me he would look favorably upon our application. The process, however, is highly competitive. You will recall that one way we have reduced our Oasis project costs is by engaging the assistance of FAU students in designing each project. In support of our LETF application to BSO, Dr. Fred Bloetscher has agreed to allow local high school students to work along side his FAU students when designing our project. Exposing high school students to the process will introduce them to future college majors, careers, and civic involvement. Third Element Part of the revitalization of our neighborhoods is improving the quality of housing and encouraging single-family, owner-occupied homes. Dania Beach's home ownership rate is just 57.3%, a full ten percent lower than the Broward County average of 68.1%. A resident who owns and occupies his/her home is likely to maintain the property and be active in protecting the neighborhood. Tonight we are requesting conceptual approval of a third element of the Oasis program that will authorize staff to develop a program to construct new or renovate single-family, owner-occupied homes on selected City-owned properties. This element will help: 1. Remove deteriorating buildings and unkempt properties. 2. Increase upscale homes and property values in our neighborhoods. 3. Increase owner-occupied, single-family homes in our City. 4. Provide crime-resistant,high-quality homes to complement our neighborhood revitalization efforts. 5. Provide a cost neutral program, as the homes will be constructed and sold on properties already owned by the City. We propose borrowing$500,000 from the General Fund Unassigned Fund Balance to be placed in a special restricted account to be used for costs attendant to home design, construction, and sale. The proceeds of the sale of the home would be used to reimburse the account and repay the loan from the reserve. 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F s a9 AYShx MIE^4E/x®11010 61 Inv �6V'3M�SM`- $MS �.'116,rtlaZ9M4 � 6 O 5 • Qr ,:-'a✓fN M1dFI Witl(l�vKt�Mi W - o a L cn cn U o � � 0 � � v � N E N o cn ►-' (� a Qj cn L L.- E aJ O Q C 4J aQj E � � O cCi6 +��U cn O E Ua) cU O E 2 � — cn U O • • • • • • • • • - L- C) LL C z z Q rl N a Ly; h` n„ L2 W ' cc J W J J LL L • L^n, ^u^1 L .� O O h }' L U o QJ O O N cn L }, ON QJ U U O L `n V) 0 QJ • �, v > ca O QJ 4-1 O O L U E � d - v U L z3 U O O J Q N O cn W Ln Ln U v �p N L , LnN U J ca O c6 v O V v O NO 0 +-J O of Q LL w W O a) O O U U 413 , 1 Office of the City Manager DANIA BEACN SEAR UW R LOK 11 Date: April 10, 2018 To: Mayor Tamara James Vice Mayor Bill Harris Commissioner Chickie Brandimarte Commissioner Bobbie H. Grace Commissioner Marco A. Salvino, Sr. From: Robert Baldwin, City Manager Re: Projects Numerous projects are currently underway. This is an update of several of these projects. Most of them are capital projects and infrastructure-related; however, a number of them are related to studies and service-oriented projects. 1. FY2018/2019 Budget. Finance has sent out budget instructions to the departments to prepare the FY18/19 Budget. Departments are scheduled to submit the various components of their upcoming budget requests by May 7. We received initial budget direction from the City Commission at the March 27th meeting. 2. Budget Priorities FY 2017/2018. We are continuing to process and implement the City Commission's budgetary priorities for FY17/18. Among those items: a. Adding 3 new Firefighter/Paramedic positions to create a three-paramedic med unit at Station 17. This is completed. An additional Firefighter/Paramedic position will be added in April. We met with BSO Fire/Rescue several weeks ago to negotiate completion of an executed fire/rescue service agreement. The proposed new agreement is with BSO legal and is expected to be sent to us presently. b. Adding 2 new Deputy Positions. The 2 new positions authorized for October 1, 2018 are now filled. BSO is actively filling four vacancies as quickly as possible. The three additional Deputy positions that were approved for April are not included in the four active recruitments. One of the new deputies will be an SRD (school resource deputy), until that hire, a deputy has been added to the schools, at the City's expense, so there is now one deputy at each Dania Beach school. There are currently 10 vacant positions due to the recent loss of two deputies to promotion. The vacancies will be reduced to seven with two deputies from the academy starting this Sunday, and one other starting in a few weeks. c. Adding 1 Lifeguard. This position was added to provide lifeguard protection north of the pier. This position is filled. The tower will be delivered next week. d. Adding an Athletic Director. Position hired. Office of the City Manager DANIA BEACH SEA It LK Q LOVE 0. e. Facilities Manager. Because of the City Commission's decision to move forward with a plan for city hall, we are evaluating the need for another Engineer. f. Hiring a Human Resources/Risk Management Director. Paula Morrell, the new Human Resources Director reviewed the suggested restructuring of the department and will set up the office based upon the prior staffing plan of a HR Assistant and HR Generalist. The two part-time recreation positions have been filed and they will start on April 16t" g. Hiring a City Clerk. Tom Schneider has been appointed City Clerk, effective upon the current Clerk's retirement. h. Hiring a Parks and Recreation Director. The position is advertised and will be open for thirty days. Upon a review of candidates, interviews will be conducted and a selection will be made. An acting director has been appointed, Hakeem Ismail, while recruiting a permanent director. i. Adding 3 full-time Recreation Assistants from 3 part-time positions. These positions are filled. j. Opening parks on Mondays. This was implemented. k. Conducting a Citywide Classification and Pay Analysis. Staff has provided the requisite information for Evergreen. The project completion date is slated for May 15, 2018. Staff is finalizing a date for the field analysis. I. Conducting a Parks and Recreation Facilities Study. Two proposals were received March 16th. The selection committee met on March 23`d to discuss the two bids. Both bidders are qualified. The Bid Committee rankings where submitted to the City Manager. The Manager's recommendation is going to the City Commission on April 10t" m. Grant Writer—An RFP was issued for grant writers and three firms were selected by the City Commission on March 13t". Staff has had discussions with two of the three firms and is working with the legal department on continuing services contracts. Staff will be meeting InRem Solutions on Wednesday, April 11, 2018. n. Oasis 15 — SW 25 Terrace — Staff identified this location and it is in the design phase. 3. Bus Shelters. Plans are now in for permitting. The contractor is still waiting on the delivery of the shelter kits and is expected to start installation as soon as they are received and is expected to take four weeks to complete. 4. Smith's Store and adjacent properties. The store has been demolished and the lot sodded. The appraisals have been completed for adjacent residential properties. The tentative purchase agreement is on the April 10th City Commission Agenda for approval. 5. Oasis 12 (NW 8th Avenue). The speed humps are completed. The decorative signs are on order. Funding for the mailboxes was approved by the City 16) Office of the City Manager DANIA BEACH sEnrt uve¢LOVE IT, Commission on March 27th and installation is expected to be completed in 30 days. 6. Oasis 13 (NE Vt Street). The project is complete with the exception of the solar lights, which are expected to be installed the week of April 16th. The decorative street signs are now installed. 7. Oasis 14. Staff has identified the location for Oasis 14 as SE 13 Terr.; SE 13 Street, and SE 14 Street. This project location is in-line with the City Commission's previous direction. This will be a CDBG funded project (Year 43). It is now being designed. The application for Year 43 CDBG is on tonight's agenda for approval. 8. 4-Way Stop Sign on Bryan Road. Broward County had informed us that the City could place a 4-way stop sign on Bryan Road, providing Bryan Road "became a City street." Presumably, the City would have had to approach Broward County to transfer the County jurisdiction to the City, and the City would take the responsibility for improvements and incur liability for the roadway, similar to other City streets. A meeting was held with Broward County Traffic Engineering, City Manager, Public Services and the Vice Mayor on February 26, 2018. Resulting from this meeting, Broward County will allow an all stop control to be installed temporarily during construction. All-way STOP signs are now installed. 9. Olsen Middle School Property. Broward School submitted three appraisals for the site and all were multi-million dollar appraisals. Following a December conference call between the City and Broward Schools it appears that they have reverted to their former position of two years ago. 10.Commission Offices. Resulting from Commissioner feedback, the furniture options changed. New options have been distributed and commented on by three Commissioners. Staff will meet with the remaining Commission members for their comments. 11. SW 26th Terrace Stormwater Project. Project is 100% complete. The net final change order reflecting a reduction of$16,454 was on the March 13th agenda. 12. Beach Revitalization. Construction documents are being prepared for the second beach bathroom. This should take approximately six months. The City Commission approved a contract with FPL on March 13th. FPL and Cartaya meet on Thursday, March 29th and are now coordinating design. Office of the City Manager DANIA BEACH SFP IT IJVE R tDVE It 13.Taylor Lane Roadway Improvement. This project is complete except for the emergency access apron on NW 10th. 14.SE Stormwater Project. The bid documents are on the street. A pre-bidder's meeting is scheduled for April 12t" and bids are due by May 15th. 15. Melaleuca Gardens Water Main. The City Commission awarded the contract to Everglades Contracting on March 13, 2018. A pre-construction meeting is scheduled for April 12cn 16.Hurricane Action Plan. We will be preparing a Hurricane debriefing and action plan to evaluate our response to Hurricane Irma. The City's contractor Chuck Lanza presented a draft of the survey to staff for review. The structure analysis of City Hall was completed and was distributed to the City Commission for review. The report indicates that City Hall is not structurally adequate to be used as an Emergency Operations Center. Staff met with the Morrison Hotel and came to a tentative agreement to operate its EOC at the hotel. The Morrison Hotel staff was very cooperative in offering their assistance. Some minor modification to the facility may be necessary. The legislature approved $100,000 for EOC improvements at the area reserved for us at Dania Pointe. Unfortunately Governor Scott vetoed the appropriation. 17.Mold Report—A follow up mold report was completed in December 2017 at City Hall. Mold returned in one unoccupied area and the initial remediation is complete. Further cleaning and testing will be on-going. 18.Solar Light Repairs — Recently, 87 Solar lights have been repaired, 14 batteries replaced and the Estates of Fort Lauderdale lights are repaired. We are adding additional solar lighting at City Hall and preparing recommendations for lighting at various locations at our parks and streets requested by Commission members. The City's next CDBG project (Year 44) will be solar lighting improvements through the eligible area. The application is on the April 10th agenda for approval. 19.FDOT funded Bus Shelters — FDOT is funding seven new bus shelters on Federal Highway. These are to supplement, not replace existing shelters. Public Services is reviewing shelter designs that meet the City's requirements for size, maintenance and consistency of design. We are awaiting a report FDOT to send to the City Commission. 20.Additional properties are being appraised for negotiation and purchase. 21.The 2018 Asphalt Microsurfacing Project was approved by the Commission. Staff will have a procurement item to City Commission in April. 16) Office of the City Manager DANIA BEACH SEAR I R LOVE IL. 22. The next Oasis Clean-up Day is scheduled for May 26, 2018. 23. The Dania READY Hurricane Preparedness Conference is scheduled for Saturday, June 2, 2018. 24. The Whisky Creek Dredging Project is in design. A Florida Inland Navigation District grant application is being prepared to offset the cost of the dredging. The resolution authorizing the grant is before the City Commission on March 27, 2018. The application was submitted to FIND March 30tn 25. Water Use Permit - The Administration continues to seek a long-term solution to the City's water supply needs. Broward County is not receptive to having a regional meeting between SFWMD and Broward County to discuss the Piccolo Well field. The consultant is developing a variance application to the SFWMD to exceed chloride levels for Dania wells. 26. Entryway Sign - The bid documents have been prepared for the Abbate design. Staff and the Consultants have been meeting with permitting agencies to receive their initial comments. Staff and the project architect met with the Redline Agency and has incorporated the new logo into a new sign design. The concept was approved by CRA Board at the February 26, 2018 branding workshop. The resolution requesting additional funding to PUMPS, on the April 10, 2018 agenda, will fund the needed additional design work for the sign's foundation. Redesign is estimated to take 30 days and then to permitting. 27. State of the City. Staff will be meeting with the Mayor in the next few weeks for the State of the City Video. 28. Additional Lighting CW Thomas Park playground. Staff has contracted with FPL to install safety lighting at CW Thomas Park play area. The work is scheduled to be completed within 2 - 8 weeks. Temporary lighting has been installed. 29. Lighting West Entrance at City Hall. Additional safety lighting was added to the west entrance outside City Hall. 30. FPL/FEC Landscaping Project. The FPL Landscaping Project all SW 4th Avenue and the FEC railway is scheduled to commence in early summer (May/June). 31. Melaleuca Park Tennis Courts. The resurfacing of the tennis courts is now complete. Office of the City Manager DANIA BEACH 9MT�n�n. 32. Byrd Park Shade Shelters. The installation of shade shelters over the exercise equipment at Byrd Park is completed. 33. Summer Camp registration is on Saturday, April 14tn These are several of the projects currently underway. The administration will provide more projects and attendant costs later in the fiscal year. Please let me know if there are other projects or information that you would like included. If you have any questions, please call. RB/cd/cl