HomeMy WebLinkAboutRegular Meeting - Tuesday, May 22, 2018 MINUTES OF REGULAR MEETING
DANIA BEACH CITY COMMISSION
TUESDAY, MAY 22, 2018 - 7:00 P.M.
1. Call to Order/Roll Call
Mayor James called the meeting to order at 7:00 p.m.
Present:
Mayor: Tamara James
Vice-Mayor: Bill Harris
Commissioners: Chickie Brandimarte
Bobbie H. Grace
Marco A. Salvino, Sr.
City Manager: Robert Baldwin
City Attorney: Thomas Ansbro
City Clerk: Thomas Schneider
2. Moment of Silence and Pledge of Allegiance
Mayor James called for a moment of silence followed by the Pledge of Allegiance to the United
States Flag.
3. Presentations and Special Event Approvals
3.1 Broward MPO overview of the Metropolitan Transportation Plan (MTP, LRTP, SIS)
and ongoing projects in Dania Beach-Requested by Vice-Mayor Harris
Peter Geis,Broward MPO, gave an overview of the Transportation Plan and projects in the City,
which is attached to and incorporated in these minutes.
Vice-Mayor Harris noted we currently have 17 projects on our wish list, but the list for the entire
county consists of 586 projects.
3.2 Special Event request from the City of Dania Beach Community Redevelopment
Agency for four Art After Dark Events to be held in Downtown Dania Beach, on SW
1 st Avenue between Dania Beach Boulevard and SW 1 st Street, on June 9, July 14,
August 11 and September 8, 2018 from 5:00 p.m. to 10:00 p.m. The applicant is also
requesting road closures on SW 1st Avenue and US-1, and BSO Police and Fire
Services.
Commissioner Grace motioned to approve the Special Event request for the Art After
Dark Events; seconded by Commissioner Brandimarte. The motion carried unanimously.
3.3 Special Event request from the City of Dania Beach for the Oasis Community
Cleanup, Rebuilding Together Memorial Day Celebration to be held on May 26, 2018
from 7:30 a.m. to 2:00 p.m. This event will be coordinated from Chester Byrd Park
to clean up the streets of SW 12 Avenue and Phippen Waiters Road from Stirling
Road to Sheridan Street. The applicant is also requesting use of on-site electricity at
Chester Byrd Park, a road closure on SW 12 Avenue, and BSO Detail.
Commissioner Grace motioned to approve the Special Event request for the Oasis
Community Cleanup, Rebuilding Together Memorial Day Celebration; seconded by Vice-
Mayor Harris. The motion carried unanimously.
4. Proclamations
4.1 Attucks High School Class of 1968 Reunion- Commissioner Grace
Mayor James read the Attucks High School Class of 1968 Reunion Proclamation and presented it
to Commissioner Grace.
5. Citizen Comments
Cristina Metianu, 1341 SE 3rd Avenue, representing Sheridan East Condominiums, requested
assistance to mitigate flooding of their community.
Lori Baer, 1211 Polk Street, Hollywood, Executive Director of the Port Everglades Association,
thanked the Commission for participating in the Economic Engine Performance Report event and
presented a token in recognition of their event.
6. Public Safety Reports
Captain Daniel Marks, BSO Chief of Police, reported on recent criminal activity, and noted the
Get to Know BSO event that was rained out last week will be rescheduled. He also noted he has
met with the City Manager regarding a gun buy-back program since BSO no longer conducts
them due to lack of effectiveness. The Sheriff is holding the annual awards ceremony on June
21 st; our COP unit, as well as two of our deputies,will be receiving an award.
Mayor James asked if there is a trend of people knocking on residents' doors and pushing their
way in when the doors are opened.
Commissioner Salvino commented he would like to push and promote the Neighborhood Watch.
Commissioner Brandimarte suggested the seniors should be warned to not open their doors for
food deliveries they did not order.
Minutes of Regular Meeting 2
Dania Beach City Commission
Tuesday,May 22,2018—7:00 p.m.
Mayor James noted Airbnbs are a real concern of hers, and said we have several issues we need
to work through. She also noted we need to address getting a Fire Chief.
7. Consent Agenda
Items removed from ConsentAgenda: #7.3, #7.5, #7.6
7.1 Minutes:
Approve Minutes of May 8, 2018 City Commission Meeting
7.2 Travel Requests: None
Resolutions
7.4 RESOLUTION#2018-071
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A FIRST AMENDMENT TO A CITY AND
BROWARD COUNTY INTERLOCAL AGREEMENT ("ILA") RELATING TO OPTIONAL COUNTY
SERVICES FOR "KEEP BROWARD BEAUTIFUL" HOUSEHOLD HAZARDOUS WASTE AND BULK
TRASH AND YARD WASTE DROP-OFF PROGRAMS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
Commissioner Grace motioned to adopt the Consent Agenda, with the exception of Item
#7.3, #7.5, and #7.6; seconded by Commissioner Brandimarte. The motion carried
unanimously.
7.3 RESOLUTION#2018-070
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, CALLING
FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,NOVEMBER 6,2018,FOR THE
PURPOSE OF ELECTING TWO CITY COMMISSIONERS TO SERVE FOUR YEAR TERMS; PROVIDING
FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution#2018-070.
Commissioner Grace questioned whether we would need a primary if we have more than six
candidates.
City Attorney Ansbro noted we no longer have primaries; the top two vote getters would be
elected.
Commissioner Grace motioned to adopt Resolution #2018-070; seconded by Commissioner
Salvino. The motion carried unanimously.
Minutes of Regular Meeting 3
Dania Beach City Commission
Tuesday,May 22,2018—7:00 p.m.
7.5 RESOLUTION#2018-072
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA, SUPPORTING
THE MUNICIPALITIES AND BROWARD COUNTY WHICH FILED LAWSUITS SEEKING A
DECLARATION THAT THE PROVISIONS PUNISHING ELECTED OFFICIALS SET FORTH IN SECTION
790.33,FLORIDA STATUTES, FOR VIOLATING THE PREEMPTION RELATED TO THE REGULATION OF
FIREARMS AND AMMUNITION, ARE INVALID; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution #2018-072 and clarified this pertains to the
lawsuits that have been filed regarding the State statute that punishes city officials if they try to
adopt regulations of firearms. This item is only in support of the lawsuits, not joining in them.
Commissioner Grace motioned to adopt Resolution #2018-072; seconded by Commissioner
Salvino. The motion carried unanimously.
7.6 RESOLUTION#2018-073
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A SECOND ONE (1) YEAR RENEWAL OF
THE EXISTING AGREEMENT WITH LIMOUSINES OF SOUTH FLORIDA, INC., FOR PUBLIC
TRANSPORTATION SERVICES, WHICH SERVICES SHALL NOT EXCEED THE AMOUNT OF TWO
HUNDRED TWENTY TWO THOUSAND FIVE HUNDRED DOLLARS ($222,500.00) FOR THE RENEWAL
YEAR;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution#2018-073.
Commissioner Grace noted some of the buses are not going to and from destinations people
would like, and asked if they have lifts for people in wheelchairs.
Hakeem Ismael, Acting Director of Parks &Recreation, responded there are two buses that cover
the west route, and staff has handled complaints about departures happening earlier than
scheduled. Some buses do not have lifts and staff has spoken to the company about providing
them.
City Manager Baldwin noted the County notified us that they would be discontinuing the west
route due to lack of ridership. We are going through the process to appeal their decision because
ridership will increase with Dania Pointe coming online next year.
Mayor James said she asked the City Manager if we could suspend it for the rest of the year. We
need to think about this; it would cost us $40,000.00 to continue it for the year.
Commissioner Salvino suggested changing one of the routes and alternating through the day,
once in the morning and once at night. This way, if it gets busier, we can add the other bus back
on the route.
Minutes of Regular Meeting 4
Dania Beach City Commission
Tuesday,May 22,2018—7:00 p.m.
Mayor James noted the east side is heavily used with two buses.
City Manager Baldwin added that service would continue until June 11t'; a letter of appeal was
sent today. Approval of this resolution will not affect the bus route, and we have the funds to
cover the route if the Commission so desires.
City Attorney Ansbro noted this contract is for drivers, and we will come back to the
Commission with whatever it takes to ensure that we provide the service even though the City
may have to pay for part of it.
Commissioner Grace motioned to adopt Resolution #2018-073; seconded by Commissioner
Brandimarte. The motion carried unanimously.
8. Bids and Requests for Proposals
There were no proposals on this agenda.
9. Public Hearings and Site Plans
9.1 ORDINANCE#2018-009
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,APPROVING
THE REQUEST MADE BY VANESSA WILLIAMS, PASTOR/PRESIDENT FOR THE PROPERTY OWNER
THE BIBLICAL HOUSE OF GOD NONE OTHER CHURCH, INC., TO REZONE PROPERTY GENERALLY
LOCATED AT 819 SW 12TH AVENUE IN THE CITY OF DANIA BEACH, FLORIDA, AS LEGALLY
DESCRIBED IN EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO THIS ORDINANCE; CHANGING
THE CURRENT ZONING CLASSIFICATION OF THE PROPERTY FROM NEIGHBORHOOD RESIDENTIAL
(NBHD-RES) DISTRICTTO GENERAL INDUSTRIAL DISTRICT (C-1), (RZ-16-18) SUBJECT TO CERTAIN
RESTRICTIONS, PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER,
PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING)(Continued from May 8,2018)
City Attorney Ansbro read the title of Ordinance #2018-009, and noted the applicant is
requesting the item be continued until the July 24, 2018 Commission meeting.
Mayor James opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, she closed the Public Hearing.
Commissioner Grace motioned to continue Ordinance#2018-009, on first reading, until the
July 24, 2018 City Commission meeting at 7:00 p.m.; seconded by Commissioner Salvino.
The motion carried unanimously.
9.2 ORDINANCE#2018-010
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING
CHAPTER 28, OF THE "LAND DEVELOPMENT CODE," OF THE CITY CODE OF ORDINANCES BY
AMENDING ARTICLE 675, SECTION 675-2, TEMPORARY USES AUTHORIZED: PROVIDING FOR THE
USE OF SURPLUS PARKING FOR TEMPORARY PARKING OF PASSENGER VEHICLES ON PROPERTIES
Minutes of Regular Meeting 5
Dania Beach City Commission
Tuesday,May 22,2018—7:00 p.m.
SUBJECT TO PARI-MUTUEL LICENSE; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.(FIRST READING)
City Attorney Ansbro read the title of Ordinance #2018-010.
Corinne Lajoie, Planning & Zoning Manager, gave an overview of the text amendment.
Janna Lhota, Holland and Knight, representing the applicant, gave a PowerPoint presentation,
which is attached to and incorporated in these minutes.
Mayor James opened the Public Hearing.
Commissioner Grace said she observed the first 180-day period to be sure they were in
compliance; they did everything possible to try to make it work during the motorcycle show.
Parking was more than adequate for the Arts & Seafood Celebration, and they have done
everything we have asked them to do.
City Attorney Ansbro noted they did this before they received permission and currently they do
not have permission. He explained the process if the ordinance is adopted on second reading.
Planning & Zoning Manager Lajoie clarified the time provisions of the text amendment;
approval may be granted by the Commission for up to 18 months. After that initial period, the
Community Development Director may approve an additional 180 days, no more than two times.
Commissioner Brandimarte noted they are not using the lot for passenger cars; it is being used
for trucks and RVs. She spoke to the casino manager about the trucks and he said he would take
care of it. We are trying to upgrade Frost Park and we do not need trucks in view. A lot of
people do not want to valet park at the main entrance; they are forced to use Park `N Fly's
entrance, which does not look nice.
Mayor James said her issue is that it would be out of our control if we approve this; perhaps they
could move the parking closer to the casino building as it is an eyesore at the current location.
She felt we can work together to come up with something that works for both the City and the
casino.
Vice-Mayor Harris felt the casino is a good neighbor and the lot is unobtrusive to any traffic in
the neighborhood.
Charlotte Sloboda, 2905 Lakeshore Drive, representing St. Maurice Church, commented the
Monsignor would like this to move forward as they have been a good neighbor.
Commissioner Salvino noted this would be a temporary fix and if we do not like it, we can bring
it back up again. If we work together, the trucks and location issues will be resolved.
Everything we have asked of them, they have been there for us.
Seeing as there was no one else to speak in favor or opposition, Mayor James closed the Public
Hearing.
Minutes of Regular Meeting 6
Dania Beach City Commission
Tuesday,May 22,2018—7:00 p.m.
Commissioner Salvino motioned to adopt Ordinance #2018-010, on first reading; seconded
by Commissioner Grace. The motion carried on the following 5-0 Roll Call vote:
Commissioner Brandimarte Yes Vice-Mayor Harris Yes
Commissioner Grace Yes Mayor James Yes
Commissioner Salvino Yes
9.3 RESOLUTION#2018-056
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
THE VARIANCE REQUEST (VA-002-18) SUBMITTED BY CHRIS HOLLEN ON BEHALF OF THE
PROPERTY OWNER DDRM SHERIDAN SQUARE LLC FOR PROPERTY GENERALLY LOCATED AT THE
NORTHWEST CORNER OF SHERIDAN STREET AND SOUTHEAST 5th AVENUE, IN THE CITY OF
DANIA BEACH, FLORIDA, AS LEGALLY DESCRIBED IN EXHIBIT "A", A COPY OF WHICH IS
ATTACHED TO THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND FURTHER, PROVIDING FOR
AN EFFECTIVE DATE. (Continued from April 10,2018)
City Attorney Ansbro read the title of Resolution #2018-056, and noted staff is requesting the
item be continued.
Corinne Lajoie, Planning & Zoning Manager, noted she would like it continued to July 24, 2018,
to allow the applicant time to pay their fees.
Mayor James opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, she closed the Public Hearing.
Commissioner Grace motioned to continue Resolution #2018-056 until the July 24, 2018
City Commission meeting at 7:00 p.m.; seconded by Vice-Mayor Harris. The motion
carried unanimously.
9.4 RESOLUTION#2018-058
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
THE SITE PLAN (SP-15-18) SUBMITTED BY BCD DANIA OAKS, LLC, FOR PROPERTY LOCATED AT
5461 TO 5525 SW 40TH AVENUE IN THE CITY OF DANIA BEACH, FLORIDA AS LEGALLY DESCRIBED
IN EXHIBIT "A", A COPY OF WHICH IS ATTACHED TO THIS RESOLUTION; PROVIDING FOR
CONFLICTS;AND FURTHER,PROVIDING FOR AN EFFECTIVE DATE. (Continued from April 10,2018 and
May 8,2018)
9.5 RESOLUTION#2018-057
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
THE "OAKS PLACE PLAT" (PL-13-18) SUBMITTED BY BASELINE ENGINEERING AND SURVEYING,
ON BEHALF OF BCD DANIA OAKS, LLC, FOR PROPERTY LOCATED AT 5461 TO 5525 SW 40TH
AVENUE IN THE CITY OF DANIA BEACH, FLORIDA, AS LEGALLY DESCRIBED IN EXHIBIT "A", A
COPY OF WHICH IS ATTACHED TO THIS RESOLUTION; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE. (Continued from April 10,2018 and May 8,2018)
Minutes of Regular Meeting 7
Dania Beach City Commission
Tuesday,May 22,2018—7:00 p.m.
City Attorney Ansbro read the title of Resolution #2018-058 and Resolution #2018-057, and
noted the applicant is requesting the items be continued until the July 24, 2018 Commission
meeting.
Commissioner Salvino questioned why this keeps getting dragged out, and how the developer
does not know what is going on at the property. He asked that the Community Development
Director makes sure the developer is in compliance with everything before this gets put back on
the agenda. The developer is not working well with the City.
Mayor James opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, she closed the Public Hearing.
Commissioner Salvino asked why this could not be continued until August to make sure they are
ready.
Marc LaFerrier, Director of Community Development responded he met with the County today
at the property and is waiting to hear from them regarding a definitive environmental assessment.
He believes we will know all of the information needed before this comes back to the
Commission in July. The applicant has agreed to provide new mailed notices, posting of new
onsite notification signs and advertising.
Commissioner Salvino motioned to continue Resolution #2018-058 and Resolution #2018-
057 until the July 24, 2018 City Commission meeting at 7:00 p.m.; seconded by
Commissioner Grace. The motion carried unanimously.
10. Discussion and Possible Action
10.1 City Commission policy concerning attendance at local conferences - Mayor James
Mayor James feels it is unfair for the Commission to have to be at local conferences that are
several days in length from morning until night and their lodging is not covered. She would like
to see a change in the policy soon so that the Commissioners are covered in the tri-county area.
Commissioner Grace noted the change to the policy made in 2013 is not working the way it was
supposed to work. She noted even the valet parking is expensive.
Commissioner Brandimarte felt if it is something we are doing for our residents and we are
coming back with a lot of information, there should not be any differential of where the
conference is; it should be the same.
Vice-Mayor Harris asked if thought was given to mileage or a gas reimbursement for local
travel.
Discussion ensued regarding changing the policy to what the Commissioners need for local
conferences, to include hotel and mileage.
Minutes of Regular Meeting 8
Dania Beach City Commission
Tuesday,May 22,2018—7:00 p.m.
Commissioner Brandimarte motioned to make all travel the same and eliminate the
restrictions for the tri-county area; seconded by Commissioner Grace. The motion carried
on the following 5-0 Roll Call vote:
Commissioner Brandimarte Yes Vice-Mayor Harris Yes
Commissioner Grace Yes Mayor James Yes
Commissioner Salvino Yes
In response to Mayor James, City Attorney Ansbro said this could be effective now.
10.2 Painting City Hall - Mayor James
Mayor James questioned the structural assessment performed on City Hall. She said City Hall
looks ancient; there are cracks in the foundation, wood missing, and a lack of paint.
Brad Kaine, Director of Public Works, responded a lot of those issues are addressed in the report.
Fiscally, it is not in our budget; we would need to get quotes from contractors, but he estimates it
would be six figures to repair. Painting one color only would likely not exceed $30,000.00.
Mayor James said we need to look at different options; there is money in contingency for
painting only.
Commissioner Grace said we had meetings about whether or not we are going to have a new
City Hall; she cannot see us spending a lot of money on upgrades. Painting the outside would be
acceptable.
Public Services Director Kaine noted he will get painting estimates and bring them back to the
Commission.
Commissioner Brandimarte said she does not want three different colors.
Commissioner Salvino asked why we cannot get three estimates to put a band aid on it; put
plaster on the walls and paint them a single color.
Public Services Director Kaine noted staff will look at that.
The Commission consensus was to move forward with investigating the costs of painting City
Hall.
11. Commission Comments
11.1 Commissioner Brandimarte
Minutes of Regular Meeting 9
Dania Beach City Commission
Tuesday,May 22,2018—7:00 p.m.
Commissioner Brandimarte congratulated Vice-Mayor Harris on his appointment at the Broward
League of Cities event.
Commissioner Brandimarte felt had we not had to cancel the second day of the Arts & Seafood
Celebration, it would have been successful.
Commissioner Brandimarte said she got a phone call from a resident asking questions about
Olsen School and apparently the resident did not like her answer because she then went to the
City Manager. She clarified the chain of command; the City Manager works for the City
Commission.
11.2 Commissioner Grace
Commissioner Grace spoke of attending the Black Firefighters Gala on Saturday morning.
Commissioner Grace commented the rain did not bother her at the Arts & Seafood Celebration.
She applauds the attendees for their support and the CRA Board and staff for doing a fantastic
job; she feels even more people will come back next year.
Commissioner Grace noted there are new homes in the NW section, on 6ch and 7ch Avenues, and
they will be up for sale soon. More homes will possibly be built in the City and this information
will be brought back to the Commission before summer break. She applauded City Manager
Baldwin for the three lots at the former Smith Store location and asked that the plan to upgrade
the community be continued even when she is no longer on the Commission.
Commissioner Grace congratulated Vice-Mayor Harris and thanked him for representing us.
Other cities recognize who Dania Beach is now.
11.3 Commissioner Salvino
Commissioner Salvino congratulated Vice-Mayor Harris on being elected to the Broward League
of Cities Board of Directors.
11.4 Vice-Mayor Harris
Vice-Mayor Harris noted it was a great evening at the BLC event.
Vice-Mayor Harris commented it was good to see the old yellow building at 27 and 29 Federal
Highway coming down today.
Vice-Mayor Harris spoke of the transportation roundtable held today regarding the County
bringing forward a 1-cent sales tax for transportation for the November ballot.
Commissioner Salvino noted someone dropped off old City of Dania booklets about the Tomato
Days at his business and asked who he should give them to.
Minutes of Regular Meeting 10
Dania Beach City Commission
Tuesday,May 22,2018—7:00 p.m.
11.5 Mayor James
Mayor James commended CRA Director Williams for the Arts & Seafood Celebration and felt
she is showing good faith by refunding a portion of the vendor fees. She also applauded CRA
staff for their hard work.
Mayor James questioned the status of the Class and Pay study.
City Manager Baldwin responded the company has conducted the orientations; employees have
completed their job assessment tools, which are now being reviewed by their supervisors. It will
not affect the mid-year, but will affect the budget.
Colin Donnelly, Assistant City Manager, added the supervisors are looking over the employees'
job surveys, and then the company will take our positions and compare them to other cities. He
will get an update on the timeframe.
Commissioner Grace reminded everyone that the Hurricane Expo is on June 2"d. She added she
has been observing some departments and does not expect to see an employee coming to work
wearing flip flops and leggings, especially when they are dealing with customers. Perhaps this
can be addressed by the department heads.
Mayor James congratulated Vice-Mayor Harris, and said he is on top of things.
Mayor James noted signup for the Dania Beach Dolphins season is underway at any of our parks.
12. Appointments
There were no appointments at this meeting.
13. Administrative Reports
13.1 City Manager
City Manager Baldwin noted the bi-monthly report contains information on our water supply
problem. Dr. Bloetscher will come to the Commission to address this issue; we will likely need
to pursue the C-51 option, which would cost around $4 million.
City Manager Baldwin spoke of the County's new radio system and coming into compliance
with all of our police and fire radios,which is about a million dollar cost.
City Manager Baldwin reported on the READY Conference to be held on June 2nd and the Oasis
volunteer program this Saturday,which may be cancelled due to rain.
Minutes of Regular Meeting 11
Dania Beach City Commission
Tuesday,May 22,2018—7:00 p.m.
City Manager Baldwin addressed flooding and noted we are cleaning the drains, pumping down
the lake and picking up loose debris and bulk, but the ground is saturated. He noted there is a
system moving in likely this weekend, and everyone should prepare.
Mayor James asked how City Hall is holding up with all of the rain.
City Manager Baldwin responded that parts of the roof were fixed earlier this year and we have
not had any leaks.
13.2 City Attorney
City Attorney Ansbro had no comments.
13.3 City Clerk - Reminders
Tuesday, June 12, 2018 - 5:30 p.m. CRA Board Meeting
Tuesday, June 12, 2018 - 7:00 p.m. City Commission Meeting
Tuesday, June 26, 2018 - 7:00 p.m. City Commission Meeting
14. Adjournment
Mayor James adjourned the meeting at 8:39 p.m.
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Minutes of Regular Meeting 12
Dania Beach City Commission
Tuesday,May 22,2018—7:00 p.m.
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�S
REQUEST TO ADDRESS
CITY COMMISSION AT REGULAR
OR SPECIAL MEETINGS
The City is required by state law to keep minutes of City Commission meetings. To properly identify
persons who address the City Commission in those minutes, the City requests that this form be completed
and provided to the City Clerk,before the meeting begins.
DATE OF COMMISSION MEETING: 20 19
PRINT NAME: ea' " Vl y,_ G1 1
ADDRESS: 13g1 S G 3"� Avtnue_ Dc��ct ISO-A 3 3w`-(-
PHONE NO. (optional): (P _ U
PLEASE CHECK ONE OR BOTH OF THE BOXES BELOW:
1) "�` CITIZEN COMMENTS:
Comments by Dania Beach citizens or interested parties that are not part of the regular printed agenda may be made during each
Commission meeting during the period set aside for"Citizen Comments." A thirty(30)minute"Citizen Comments"period shall
be designated on the agenda for citizens and interested persons to speak on matters not scheduled on that day's agenda. Each
speaker shall be limited to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall
inform the City Clerk immediately prior to the beginning of the meeting of their intention to speak. If more than 10 speakers
express a desire to speak,the Commission shall determine on a meeting by meeting basis whether to(a)extend the time allotted
for citizen comments to accommodate all speakers,or(b)whether to limit the number of speakers or amount of time per speaker.
A speaker's time shall not be transferable to another speaker.
PLEASE BRIEFLY DESCRIBE THE SUBJECT MATTER OF YOUR COMMENT:
a_yJ P !WS+ _�o CLy'Ttl Vlut- m6qxh bin .0 re'SOv.e . ty'l (byl fl-.3,.
2) PUBLIC HEARINGS—ITEM# (AS PRINTED ON AGENDA)
PLEASE NOTE: IF YOU WISH TO SPEAK ON AN ITEM THAT PERTAINS TO A"ZONING"TYPE OF MATTER(FOR EXAMPLE,A
SITE PLAN, VARIANCE, SPECIAL EXCEPTION OR SIMILAR TYPE OF ITEM KNOWN AS A"QUASI-JUDICIAL"MATTER, YOU
ARE SUBJECT TO BEING ASKED TO SWEAR OR AFFIRM THAT YOU WILL BE TRUTHFUL AS TO YOUR COMMENTS OR
TESTIMONY. YOU MAY ALSO BE SUBJECT TO QUESTIONS ASKED OF YOU BY AN APPLICANT OR AN APPLICANT'S
REPRESENTATIVE OR ATTORNEY WHICH RELATE TO THE ITEM.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED.
LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT
COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES,EACH LOBBYIST SHALL FILE WITH THE
CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00)
REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE:
WWW.DANIABEACHFL.GOV. (ORDINANCE#2012-019)
G:\Agenda\PUBLIC SPEAKING FORM.doc
f(s
REQUEST TO ADDRESS
CITY COMMISSION AT REGULAR
OR SPECIAL MEETINGS
The City is required by state law to keep minutes of City Commission meetings. To properly identify
persons who address the City Commission in those minutes,the City requests that this form be completed
and provided to the City Clerk, before the meeting begins.
DATE OF COMMISSION MEETING: Mcl Z-Z ,20 1
PRINT NAME: C d r► E Gi
ADDRESS: I Z 1 1 00 U t I (.v C)y 4
f
PHONE NO. (optional): C1 Z
PLEASE CHECK ONE OR BOTH OF THE BOXES BELOW:
1) 1- CITIZEN COMMENTS:
Comments by Dania Beach citizens or interested parties that are not part of the regular printed agenda may be made during each
Commission meeting during the period set aside for"Citizen Comments." A thirty(30)minute"Citizen Comments"period shall
be designated on the agenda for citizens and interested persons to speak on matters not scheduled on that day's agenda. Each
speaker shall be limited to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall
inform the City Clerk immediately prior to the beginning of the meeting of their intention to speak. If more than 10 speakers
express a desire to speak,the Commission shall determine on a meeting by meeting basis whether to(a)extend the time allotted
for citizen comments to accommodate all speakers,or(b)whether to limit the number of speakers or amount of time per speaker.
A speaker's time shall not be transferable to another speaker.
PLEASE BRIEFLY DESCRIBE THE SUBJECT MATTER OF YOUR COMMENT:
c►h�� tM c) k- C Udn M S S (�cj ✓1 p r-f
F� v� G-I C V Q V
2) PUBLIC HEARINGS-ITEM# (AS PRINTED ON AGENDA)
PLEASE NOTE:IF YOU WISH TO SPEAK ON AN ITEM THAT PERTAINS TO A"ZONING"TYPE OF MATTER(FOR EXAMPLE,A
SITE PLAN, VARIANCE, SPECIAL EXCEPTION OR SIMILAR TYPE OF ITEM KNOWN AS A"QUASI-JUDICIAL"MATTER, YOU
ARE SUBJECT TO BEING ASKED TO SWEAR OR AFFIRM THAT YOU WILL BE TRUTHFUL AS TO YOUR COMMENTS OR
TESTIMONY. YOU MAY ALSO BE SUBJECT TO QUESTIONS ASKED OF YOU BY AN APPLICANT OR AN APPLICANT'S
REPRESENTATIVE OR ATTORNEY WHICH RELATE TO THE ITEM.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED.
LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT
COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES,EACH LOBBYIST SHALL FILE WITH THE
CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00)
REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE:
WWW.DANIABEACHFL.GOV. (ORDINANCE#2012-019)
G:\Agenda\PUBLIC SPEAKING FORM.doc
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THE CASINO
DA )A BEACH
Proposed Zoning Text Amendment
Application TX-12-18
City Commission
Dania Beach, Florida
May 22, 2018
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T H E C A S I N 0 Ca,
DANJA BEACH
Proposed Zoning Text Amendment
Application TX-12-18
City Commission
Dania Beach, Florida
May 22, 2018
RESOLUTION NO. 2013-059
A RESOLUTION OF THE CITY OF DANIA BEACH,FLORIDA,AMENDING
THE CITY TRAVEL POLICY APPLICABLE TO CITY EMPLOYEES AND
ELECTED OFFICIALS, TO ALLOW TRAVEL REIMBURSEMENT FOR
TRAVEL TO PALM BEACH COUNTY; PROVIDING FOR CONFLICTS;
FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA
BEACH,FLORIDA:
Section 1. That the City of Dania Beach Travel Policy applicable to City employees
and elected officials, a copy of which Policy is attached as Exhibit"A", and incorporated by this
reference,is amended to allow travel reimbursement for travel to Palm Beach County.
Section 2. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 3. That this Resolution shall be retroactive to May 1, 2013.
PASSED AND ADOPTED on June 11,2013.
ATTEST:
( nc
t�G
OUISE STILSON, CM WALTER B. DUKE III
CITY CLERK MAYOR
Is rrRsr
eQo Goa
APPROVED A O ORM AND CORRECTNESS:
1
t
TH S J)ANSBRO
CITY ATTORNEY
CITY OF DANIA BEACH
TRAVEL POLICY
Purpose/Scope
All employees (including for the purposes of this policy the City Commission, the City Manager
and the City Attorney) traveling at City expense or on City time are governed by this policy.
This policy is designed to cover reasonable employee expenses while traveling on City business
and to promote the prudent use of public funds and establish standards for travel while
representing the City.
Definitions
Employee: shall mean an individual who is appointed to a regular full-time or regular part-time
position traveling on City business (but shall also, for purposes of this policy only, include
elected officials,the City Manager and the City Attorney).
Travel Expenses: shall mean the usual, ordinary and incidental costs incurred for travel purposes.
Point of Origin: shall mean the City of Dania Beach municipal building in which an employee
works. Out of State Trip shall mean a trip out of the state of Florida. Out of Town Trip shall
mean a trip within the state of Florida. Local Travel: shall mean travel within the tii oetnty are
(Miami-Dade;and Broward—,anl3eaelr}counties.
Policy/Procedures
Travel Authorization
Overnight travel, out-of-state travel, and air travel require the advance approval, in writing, by
the City Manager and the City Commission. This is to be accomplished using the City of Dania
Beach Pre-Approved Travel Authorization form.
Employees requesting only mileage, meal reimbursement or both must obtain pre-approval from
the Department Director and should submit for mileage reimbursement to the Finance
Department upon their return.
Failure to obtain approval for a travel request before expenses are incurred will be disallowed
unless such travel is approved by the City Manager and City Commission, based on extenuating
circumstances.
Whenever possible, arrangements should be made for advance billing and direct payment for
registration, lodging and airline tickets,from the City directly to the vendors.
Lodging
For travel outside iami-Dade,and Broward aeeash}counties, the
employee will be allowed reasonable costs for lodging, priced at a single-occupancy standard
rate, or if appropriate, the preferred rate offered by conference sponsors. Room sharing will be
encouraged, when appropriate. A hotel/motel receipt is required for all lodging and must be
2 RESOLUTION#2013-059
returned with the Travel Expense Voucher Reconciliation. The employee must provide the
hotel/motel with a copy of the City's tax-exempt certificate upon check-in. If the employee does
not provide the hotel with the certificate, he/she will not be reimbursed for the sales tax portion
of the bill. In the event that the hotel/motel does not honor the tax-exempt certificate and state
sales tax is applied,the employee will be reimbursed for that amount.
Meals
When traveling, a flat rate (per diem and incidental charges) inclusive of gratuities will be
granted to an employee. The City adopts the IRS allowable rate (Publication 1542). This
publication provides a standard rate for most United States counties. The Finance Department is
responsible for obtaining from IRS the annually revised rate and distributing it to each
department. The per diem eliminates the need for actual receipts and itemized per meal listings
and adopting the IRS rules will eliminate any reporting to IRS as additional earnings. This flat
per diem rate will be reduced for meals provided by the Conference or additional registration for
special functions. The prorated amount will be based on the following percentage applying to
the IRS allowable rate:
• Breakfast- 15%
• Lunch: 35%
• Dinner: 50%
For the day of traveling, the City utilizes Method 1 of the IRS regulation which repays the
employee % of the daily standard allowance. For a one-day seminar at which lunch is not
provided, upon proof or receipt, the City will reimburse up to $10.00, except for those
individuals who receive a monthly expense allowance.
Miscellaneous Incidental Expenses Not Covered Under Per Diem
The following incidental expenses of the employee shall be reimbursed: Local call charges and
communication expenses if related to city business and one safe arrival telephone call up to
$5.00 will be reimbursable. All calls must be detailed on the hotel or telephone bill, including
person called and purpose of call,to be eligible for reimbursement. Public transportation such as
hotel shuttles should receive first consideration. A taxi may be reimbursed only if circumstances
warrant and a valid receipt is provided. These items will only be reimbursed if the employee is
not eligible for mileage reimbursement.
Tolls and parking fees shall be reimbursed at actual cost with proper receipts. The following
incidental expenses of the employee will not be reimbursed under any circumstances:
• Personal entertainment(e.g. video rentals,happy hour)
• Expenses of spouse,family or other persons
• Snacks,meals or drinks other than what is provided under the per diem
• Laundry or dry-cleaning
• Airline insurance
• Medical or hospital expenses which are not ordinarily covered under the employees'
health insurance
• Any other expenses not related to official City business
3 RESOLUTION#2013-059
Transportation
Each employee is expected to use the most economical mode of transportation available.
Although air transportation is preferred, transportation may also be accomplished by private
vehicle or City vehicle. However, in no case shall such travel reimbursement exceed the cost
of the most economical round trip coach class airfare on a common carrier (Le., jet
airplane) plus reimbursement for transportation to/from or long-term parking at the
airport. Should one decide to utilize air transportation, please obtain at least two quotes either
through the internet, or travel agent or from the conference sponsor airline(s) before purchasing
your ticket. If the employee elects to drive on a long trip,the cost for the most economical round
trip coach class airfare should be included on the Pre-Approved Travel Authorization form as an
alternative mode of transportation. Receipts are required for all transportation and parking.
Whenever more than one person from the City is going to the same conference/training session
and an automobile is a suitable means of transportation, those employees will be encouraged to
car pool in the minimum number of vehicles required to accommodate the group.
Employees receiving an expense allowance are not eligible for mileage reimbursement in Ow tFi-
Miami-Dade and Broward countyies-rea. In addition, employees shall not be allowed either
mileage or transportation expenses when transported by another person, or when transported by
another employee who receives those same mileage or transportation expenses or a car
allowance.
Employees driving a City vehicle or personal vehicle while representing the City must adhere to
the City of Dania Beach Vehicle Operation Policy.
Employees traveling on trips using City vehicles will be reimbursed for incurred expenses
necessary for the efficient and safe operation of the vehicle. Actual operating expenses shall be
reimbursed upon submittal of valid receipts.
Employees with a take-home vehicle will not receive mileage reimbursement under any
circumstances.
All other employees shall be entitled to a mileage allowance as set by the Internal Revenue
Service from the City of Dania Beach to point of destination,plus official additional mileage not
to exceed 50 miles while at the point of destination.
Rental car charges must be approved in advance and in writing by the City Manager. The
employee must elect to take the additional insurance offered by the rental company. The City
will reimburse the cost of this additional insurance.
Reimbursement/Reconciliation
To obtain reimbursement,the Travel Expense Voucher form, accompanied by the Pre-Approved
Travel Authorization form and required receipts shall be submitted to the Finance Department
within ten (10) working days after the employee has returned to work. Failure to do so may
result in refusal of the claim.
4 RESOLUTION#2013-059
All travel expenses for Department Directors must be approved by the City Manager.
Fiscal Year Overlap
Travel which occurs in the next fiscal year will be approved and paid for out of next year's fiscal
funds.
General Standards
Employees are expected to use prudence in expending public funds and are expected to
economize where practical and convenient. Receipts should be secured for all expenses, when
possible.
Travel at City expense or on City time should be restricted to that which does not interfere
unreasonably with the personal responsibility to carry out regular job requirements.
Department Directors are responsible for travel budgets and monitoring the training needs of the
Department.
No overtime is compensated during attendance at any conference or seminar if the training or
traveling extends beyond normal working hours.
Special conditions and unusual circumstances may merit exceptions to the stated policy on
travel. Each request for variances to stated policy will be considered in light of existing
conditions,needs and circumstances and must be approved by the City Manager.
5 RESOLUTION#2013-059
I
i
i
Lottier, Christine
From: Kaine, Brad
Sent: Tuesday, May 22, 2018 11:31 AM
To: Baldwin, Robert
Subject: CITY HALL PAINTING ESTIMATES AND REPAIRS
Bob,
A preliminary estimate to paint the exterior of City Hall should not exceed 30K. The cost to make repairs based on the
structural engineers assessment of City Hall will be in the six figures. We will need some time to get more
comprehensive estimates when you are ready to proceed with repairs.
Thanks
Brad
1