HomeMy WebLinkAboutR-2018-078 Amend Existing Agreement With C.A.P. Government Inc. To Obtain Supplemental Clerical Services From CAP Retroactive to 10/01/2017 Valid Through 06/16/2019 at $25,000.00 RESOLUTION NO. 2018-078
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AMENDMENT TO THE EXISTING AGREEMENT WITH
C.A.P. GOVERNMENT INC. ("CAP") TO OBTAIN SUPPLEMENTAL
CLERICAL SERVICES FROM CAP RETROACTIVE TO OCTOBER 1, 2017,
VALID THROUGH JUNE 16, 2019 WITHOUT COMPETIVE BIDDING, AND
WITHOUT ADVERTISEMENT FOR BIDS, THAT WILL EXCEED AN
ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND
DOLLARS ($25,000.00); FURTHER RATIFYING EXPENSES AND
AUTHORIZING SUCH PURCHASES MADE FROM THE BUILDING FUND
APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission and if such purchases are made
pursuant to a competitive bid obtained within the last eighteen (18) months by other government
agencies, such as the federal government, state of Florida or a Florida municipality or county;
and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection(a), sets the monetary threshold or limitation at$25,000.00; and
WHEREAS, the City of Dania Beach wishes to supplement its clerical permit services
which are necessary to accommodate anticipated land development projects; and
WHEREAS, the City Commission approved Resolution No. 2016-055 authorizing the
City to enter into an agreement with C.A.P. Government, Inc. ("CAP") for clerical permit
services under a City of Oakland Park contract through September 24, 2017; and
WHEREAS, the City of Oakland Park has not renewed the existing contract with CAP;
and
WHEREAS, the Community Development Director has determined that it is in the best
interest for continuity of processing of building plans and permits to continue the clerical
services with CAP; and
WHEREAS, the City Commission approved Resolution 2017-091 authorizing the
Community Development Department to obtain supplemental building inspection and plans
examination services from CAP under a City of Fort. Lauderdale, Florida Invitation to Bid (ITB
No 575-11849); and
WHEREAS, it has been determined that the current CAP contract under the City of Fort
Lauderdale does not include clerical services; and
WHEREAS, the Community Development Director is seeking approval to amend the
existing agreement with CAP to include clerical services and further ratify expenses incurred in
the amount of Twenty Thousand One Hundred Dollars and Twenty Nine cents ($20,100.29);
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the foregoing "Whereas" clauses are ratified and confirmed as being
true and correct, and they are made a specific part of and incorporated into this Resolution by
this reference.
Section 2. That the proper City officials are authorized to execute the attached
amendment to the agreement with CAP, a copy of which Amendment is made a part of and is
incorporated into this Resolution by this reference as Exhibit"A".
Section 4. That funding for the these services shall be subject to and made within the
Building Fund approved level of annual budget appropriations from the Building Fund,
Professional Services General Account, Account No. 107-15-02-524-31-10 .
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 7. That this Resolution shall be retroactive to October 1, 2017 upon its
passage and adoption.
PASSED AND ADOPTED on June 12, 2018.
ATTEST: �/,,
THOMAS SCHNEIDER, CMC A ARA JA S
CITY CLERK MAYOR
ED'y°p
APPROVED AS F AND CORRECTNESS:
t
i
THOMA J. B
CITY A TO Y
2 RESOLUTION#2018-078
AMENDMENT TO AN EXISTING AGREEMENT BETWEEN THE CITY OF DANIA
BEACH AND C.A.P. GOVERNMENT, INC.
This is an Amendment (the "Amendment") to an Agreement (the "Agreement") existing
between the City of Dania Beach, Florida, a Florida municipal corporation (the "City") and
C.A.P. Government, Inc., a Florida corporation (the "Contractor"). A copy of the Agreement,
dated September 13, 2017, is attached as Exhibit "A", and is made a part of and is incorporated
into this Amendment by this reference.
In consideration of the mutual covenants, terms and conditions contained in the
Amendment, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon,the parties agree as follows:
1. That the Agreement, which expires June 16, 2019, in addition to inspection and plan
review services, will also include clerical services.
2. That this Amendment and the clerical services will be effective, retroactive to
October 1, 2017.
3. That in all other respects, the Agreement is ratified and reaffirmed, and remains in
full force and effect.
IN WITNESS OF THE FOREGOING, the parties have executed this Amendment effective as
of , 2018.
CITY:
ATTEST: CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
THOMAS SCHNEIDER, CMC TAMARA JAMES
CITY CLERK MAYOR
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
THOMAS J. ANSBRO
CITY ATTORNEY
3 RESOLUTION#2018-078
CONTRACTOR:
WITNESSES C.A.P. GOVERNMENT, INC. a Florida
corporation
Signature Signature
PRINT Name PRINT Name
Signature Title
DATED:
PRINT Name
STATE OF FLORIDA)
COUNTY OF BROWARD)
The foregoing instrument was acknowledged before me on , 20_, by
, as of C.A.P. Government, Inc., a Florida
corporation, on behalf of the company. He/she is personally known to me or has produced
as identification.
My Commission Expires:
Notary Public, State of Florida
Print Name
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