HomeMy WebLinkAboutR-2018-088 Authorizing For The Purchase Of Equipment And Software From SHI International Corp. In An Amount Exceeding The Annual Amount Of $25,000.00 RESOLUTION NO. 2018-088
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS
FROM VARIOUS CITY DEPARTMENTS FOR SERVICES PURCHASED
FROM SHI INTERNATIONAL CORP. UNDER FLORIDA STATE
CONTRACT 43230000-15-02 FOR FISCAL YEAR 2017/2018, ENDING
SEPTEMBER 30, 2018, FOR PURCHASES THAT WILL EXCEED AN
ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND
DOLLARS ($25,000.00); PROCEEDING WITHOUT COMPETITIVE
BIDDING AND AUTHORIZING SUCH PURCHASES THAT ARE TO BE
MADE WITHIN THE RESPECTIVE DEPARTMENTS' APPROVED
ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, the City Commission previously approved Resolution 2016-115 authorizing
the City to enter into an agreement with SHI International Corp. for annual Microsoft Licensing
until January 31, 2019; and
WHEREAS, the annual Microsoft Licensing renewal due in August 2018 is an estimated
amount of Twenty Six Thousand Seven Hundred Fifty Three Dollars and Thirty Cents
($26,753.30); and
WHEREAS, the Community Development Department is now seeking to purchase
computer equipment from SHI International Corp. during the current fiscal year in the amount of
Thirteen Thousand Five Hundred Seventy Eight Dollars and Sixty Two Cents ($13,578.62)
which will now bring the vendor total in excess of the annual Twenty Five Thousand Dollars
($25,000.00) City purchase threshold for a single vendor and, therefore, City Commission
approval is required; and
WHEREAS, the City Administration anticipates the possible addition of future licenses
and equipment;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the purchase of equipment and
software from SHI International Corp. in an amount exceeding the annual amount of the Twenty
Five Thousand Dollars ($25,000.00) purchase threshold for a single vendor, and the proper City
officials are authorized to execute any necessary agreements that are deemed necessary and
proper.
Section 3. That all Departments' purchases from SHI International Corp. shall be
subject to and made within the respective Departments' approved level of their respective annual
budget appropriations and in accordance with the City of Dania Beach Purchasing Policy for
each fiscal year.
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to the necessary documents as are deemed necessary and proper and in the best interest
of the City.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 6. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on June 8.
ATTEST: ��{!► BEgt"y
Q� «
THOMAS SCHNEIDER, CMC «� �a TAMARA JAMU
CITY CLERK �gBUSN'�� MAYOR
APPROVED AS TO F AND CORRECTNESS:
THONUS J. NS R
CITY ATTOANEY
2 RESOLUTION 42018-088