Loading...
HomeMy WebLinkAbout2018-07-24 Special Budget City Commission Meeting Minutes MINUTES OF SPECIAL BUDGET MEETING DANIA BEACH CITY COMMISSION TUESDAY, JULY 24, 2018 - 5:01 P.M. 1. Call to Order/Roll Call Mayor James called the meeting to order at 5:01 p.m. Present: Mayor: Tamara James Vice-Mayor: Bill Harris Commissioners: Chickie Brandimarte Bobbie H. Grace Marco A. Salvino, Sr. City Manager: Robert Baldwin City Attorney: Thomas Ansbro City Clerk: Thomas Schneider 2. Presentations City Manager Baldwin noted this is his last year doing the budget and thanked the Commission for their direction during its preparation. There is good news and bad news this year; property values have increased but not as much as last year. He recommended keeping the millage rate at 5.9998, as this is not the year to lower taxes because it is a tight budget. Nicki Satterfield, Finance Director, presented a PowerPoint of the proposed budget, which is attached to and incorporated into these minutes. Mayor James questioned when the police pension plan would start to decrease. Finance Director Satterfield responded the police pension is different from the fire plan. The plan is a combined plan so as a whole, it has leveled off and the increase is only about $9,000 this year. Mayor James asked if members remained in the police pension plan until they are deceased. Finance Director Satterfield replied yes. City Manager Baldwin spoke of the merging with BSO, and the police pension cost starting to decrease after about eight years, which is what is happening. Commissioner Brandimarte objected to the two transport vans with capacity for only 30 passengers and said we should discuss this at the budget workshop. Finance Director Satterfield noted there needs to be a more detailed discussion of this with Parks & Recreation. Mayor James said the monies for chartering buses come from the programs' pockets, not the Parks & Recreation Department. Commissioner Grace noted her intent was not for two 15-passenger vans, but instead a 55- passenger bus; this is doable for us to do in this budget. She wants all of the kids to travel together in one vehicle. Finance Director responded she would discuss this with Interim Parks & Recreation Ismail and come back with alternatives. City Manager Baldwin said the Mayor is correct, the Commission had instructed staff to look at purchasing a bus. Commissioner Salvino felt we should utilize rental vehicles and perhaps purchase one van for kids. Commissioner Grace said we should get one van and use the $70,000 for buses. Commissioner Grace said there was a request from the Commission for painting and light repair of City Hall. Finance Director Satterfield responded a proposal is being worked on for this current fiscal year. Mayor James questioned the Permit Office Supervisor position in the Community Development Department. Mayor James questioned adding someone in recreation; we only have two persons tending to 16 parks. She would like to investigate the costs of adding two more positions. Finance Director Satterfield noted some of the duties are performed by Public Services. Commissioner Salvino questioned repairs to the Dania Beach Grill. Director of Finance Satterfield noted this would come to the Commission as a separate item once we have a plan put together. There was discussion regarding the First Budget Public Hearing date scheduled for September 12th, at 5:01 p.m. The Commission agreed to keep the date, as scheduled. Commissioner Grace asked if Commissioners could call in to the meeting. City Attorney Ansbro said typically the Commissioner would have to be ill to do so. Minutes of Special Budget Meeting 2 Dania Beach City Commission Tuesday,July 24,2018-5:01 p.m. City Manager Baldwin asked when the Commission would like to hold a workshop. Typically, it would be between August 28th and September 12t'. 3. Public Hearings 3.1 RESOLUTION NO. 2018-095 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE IMPOSITION OF FIRE RESCUE ASSESSMENTS AND THE PROVISION OF FIRE SERVICES, FACILITIES AND PROGRAMS WITHIN THE CITY OF DANIA BEACH, FLORIDA; PROVIDING AUTHORITY; PROVIDING PURPOSE, EFFECT AND DEFINITIONS AND AFFIRMING THE PROVISIONS AND FINDINGS OF RESOLUTION NOS. 2017-084 AND 2017-105; PROVIDING FOR PROVISION AND FUNDING OF FIRE SERVICES; PROVIDING FOR IMPOSITION AND COLLECTION OF SUCH ASSESSMENTS; CONFIRMING AND PROVIDING LEGISLATIVE DETERMINATIONS OF SPECIAL BENEFIT AND FAIR APPORTIONMENT AND CONFIRMING THE 2017 ASSESSMENT METHODOLOGY; MAKING A DETERMINATION OF FIRE ASSESSED COSTS AND ESTABLISHING PRELIMINARY NOT- TO-EXCEED ASSESSMENT RATES FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2018;DIRECTING THE PREPARATION OF A PRELIMINARY ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING; DIRECTING THE PROVISION OF PUBLISHED AND MAILED NOTICE OF SUCH HEARING; PROVIDING FOR APPLICATION OF ASSESSMENT PROCEEDS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2018-095. Commissioner Grace motioned to adopt Resolution #2018-095; seconded by Commissioner Salvino. The motion carried unanimously. 3.2 RESOLUTION NO. 2018-096 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE COLLECTION AND DISPOSAL OF SOLID WASTE IN THE CITY OF DANIA BEACH, FLORIDA; ESTABLISHING THE NOT TO EXCEED ASSESSMENT RATE FOR SOLID WASTE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE BOUNDARIES OF THE CITY OF DANIA BEACH, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2018-096. Commissioner Grace motioned to adopt Resolution #2018-096; seconded by Commissioner Brandimarte. The motion carried unanimously. 3.3 RESOLUTION NO. 2018-097 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF STORMWATER SERVICES, FACILITIES AND PROGRAMS WITHIN THE CITY OF DANIA BEACH, FLORIDA; ESTABLISHING THE NOT TO EXCEED ASSESSMENT RATE FOR STORMWATER ASSESSMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018; DIRECTING THE PREPARATION OF RESPECTIVE ASSESSMENT ROLLS; AUTHORIZING A PUBLIC HEARING AND Minutes of Special Budget Meeting 3 Dania Beach City Commission Tuesday,July 24,2018—5:01 p.m. DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2018-097. Commissioner Grace motioned to adopt Resolution #2018-097; seconded by Commissioner Salvino. The motion carried unanimously. 3.4 RESOLUTION NO. 2018-098 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2018-2019 FOR OPERATING PURPOSES; ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING SAME WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2018-098. Commissioner Grace motioned to adopt Resolution #2018-098; seconded by Vice-Mayor Harris. The motion carried unanimously. 4. Adi ournment Mayor James adjourned the meeting at 6:09 p.m. �1A Be ATTEST: �� �,y CITY OF DANIA BEACH f • 4 ILI- THOMAS SCHNEIDER, CMC � ,yaja� TAMARA JA S CITY CLERK /SHEQ MAYOR Approved August 28, 2018 Minutes of Special Budget Meeting 4 Dania Beach City Commission Tuesday,July 24,2018—5:01 p.m. City of Dania Beach FY 2018 / 2019 City Manager ' s Recommended Budget July =a, =o18 CityProperty Values Continued Growth! City Property Values City revenues providing increasing for the fifth funds for community consecutive year Property Taxes ► 2008 values $ 3,319,056,469 ► 2008 receipts$ ] 7,937, 508 ► 2009 3314295595344 (-6.8%) ► 2009 $ 16, 798,253 ► 2010 2 ,93931 89, 103 ( -8.��) ► 2010 $ 16, 750, 836 ► 2011 2 ,688,806, 1 73 ( -�.9�) ► 2011 $ 1 5 ,872 ,847 ► 2012 2 , 550, 120,331 ( .18%) ► 2012 $ 1 5 ,604,005 ► 2013 21671 9694, 774 (5.40%) ► 2013 $ 165102 ,658 ► 2014 2 ,791 , 7345052 (4.49%) ► 2014 $ 16, 749,846 ► 2015 2,9683068,927 (7.49%) ► 2015 $ 1 718079820 ► 2016 31210,803 ,862 (9.90%) ► 2016 $ 1 89387,922 ► 2017 33851 3792,288 (20.68%) ► 2017 $ 22 ,0851125 18 4, 1 263098, 540 (7.12%) ► 2018 $23351 7,978 H o m e s te ad Impact Assessed Value- Exemptions= Taxable Value • $100-$125k Assessed Value Pay Taxes w=* $75-$100k Assessed Value Second Homestead Exemption "'"* $50-$75k Assessed Value Pay Taxes $25-50k Assessed Value First Homestead Exemption mmmww0-$25k Assessed Value PROTECTING HOMERULE Preliminary Budget Actions Tonight • Taxes = maintain existing millage 5 . 9998 mills • "rolled back" millage rate - 5 .6675 mills • Voter Approved Debt millage . 1760 mills • Set 1 st Sept. Budget Public Hearing Wed. 9/ 12/2018 @ 5 :01 p. m. at Dania Beach City Hall • Fire - Rescue Assessment (no change) $ 2 2 3 . 7 5 yr. (provides appx same revenue as last year; 69% of fire protection costs) • Stormwater Assessment (no change) $ 40 . 00 yr. • Residential Solid Waste (adj. of $ 9.96 yr.) $ 3 5 8 . 44 yr. Financial ❖ Economic growth Sixth consecutive Property Value Increase • 2008 total Tax Value $ 3 . 300 B • 2013 $ 2 .6 7 2 B decline of 2 7.5%over 5 years • 2014 it $ 2 . 791 B + 4.49% • 2015 it $ 2 . 968 B + 7.49% • 2016 $ 3 . 226 B + 9.90% • 2017 $ 3 . 874 B +20.68% • 2018 $4. 126 B + 7. 12% *.** Personnel costs - focus on continued funding for retirement funding and controlling health care costs. ❖ Investment earnings - increase ( 1 . 0 basis pt. > 201 7) Financial Status (cont ' d ) ❖ City Tax Base - significant improvement- aided by investments in City neighborhoods , beach & gateway appearance , infrastructure and economic development & redevelopment Tax Base bv Classification 2017 2018 ► Residential 50. 7% 51 .2% ► Hotels 7. 9% 8. 2% ► Commercial 23 .9% 23 .0% ► Industrial 15 .9% 15 . 9% ► Other 1 .6% 1 .6% +-k Budget ocus ❖ Sustainabilit — staffing levels benefits debt y g , service , contract costs Infrastructure — completion and maintenance of planned & funded Capital Projects ➢ Stormwater runoff infrastructure ➢ Water & Sewer system repairs & replacements ➢ Beach Area improvements • Phase I . . . completed • Phase II . . . annual funding N$ I J 72,675 accumulated from Parking ➢ Roadway repaving , sidewalk improvement, bus shelters, alleyway improvements +:*App earance - ➢ $ 200K Funding for Oasis project to be identified ➢ Parks & Roadway landscape general maintenance Financial Status (cont ' d ) ❖City Tax Base (cont ' d) Average Single Family (including Condos) Market Value Assessed Value ► 2014 $ 174, 144 $ 137590 ► 2015 $ 189, 208 8.6/ $ 1457579 5.8% ► 2016 $ 210,484 1 1 .z/ $ 1 54,607 6.2/ ► 2017 $ 224,686 6.7/ $ 166,418 7.6/ ► 2018 $ 245 ,457 9.2% $ 177, 553 6.6% Approximately 38% of all city properties are homesteaded er remaining 62% are non-homestead, commercial, industrial budget Focus (cont ' d ) ❖ Public Safety - ➢ Additional Public Safety Personnel ➢ Working to establish sustainable BSO contract for Fire Rescue service costs ➢ Expand neighborhood street lighting systems through grant funding ➢ Continued annual City funding for legacy Police & Fire Pension plan Pension Plans ► Police Pension Plan $ 780K (increase of S66K) ➢ $3.3M Unfunded Liability =+ $2.9M ➢ 55.8o Funded =+ 59.6 0 ► Fire Pension Plan $ 5 .4 6 M (decrease of .$57K) ➢ $23.5M Unfunded Liability =+ $7 9.4M ➢ 63.5o Funded =� 77.00 ➢ 78 Active, 62 Retiree/Drop, 7 0 Disability (Combined Police car Fire) ► General Pension Plan $ 1 . 79M (increase of 29K) ➢ $6.86M Unfunded Liability =+ $6.22 ➢ 74.8o Funded 77.60 ➢ 79 Active, 73 Retiree/Drop, 0 Disability ► Florida Retirement System $ 801 K (increase of 704K) ➢ 860 of employees covered ,by FRS (7 77 FRS Employees) ➢ $29. 6B City's Share ($4.3M) 83.2%Funded ■ + 83.90 ► OPEB (Post- retirement) Health Care Liability (FY79 .$275K) ➢ $72. 7M Unfunded Liability =+ $7 4.3M ➢ Separate cost from pension and separate annual funding - restart funding in FY79 Pension Plans Three Basic Guidelines ➢ Retirement Cost should be recognized durin_q workingyears ➢ Total Pension Liability - this is an estimate Impacted by both actuarial & management estimates, pension investments, economy ➢ Elective bodies now choose how & when to provide funding Funding for FY 2018/2019 ➢ Propose budget provides for continued funding annual pensions requirements from operating - $9. 1 M Funded as dollar amount or percentage of pay. ➢ Proposed budget provides for establishing a pension reserve. Reserves are recommend to be equal to 25% of annual required contributions (1 quarterly payment). Estimated reserve should be $ 2 .275M. Commission Approved $ 1M FY 2017. Reserves being allocated to Pension Reserves in FY 1 8/ 19 = $ 1 M General Fund What ' s Included ? ❑ No increase to operating property tax rate ❑ Use of ,$'200k undesignated fund balance for Grapple Truck Public Safety Contract Cost $ 2 6 . 2 M — Police services $ 1 3.1 M to $ 1 3.9M -6.7% — Fire Rescue services $ 1 1 AM to $ 1 2.3M -7.4% INCLUDES ► One (1 ) New SRO Deputy $ 1 58K ► Two (2) New Fire Safety Officers (approved at mid-year) $ 303K ► One (1 ) New Fire Chief $ 225K City Manager/City Commission ► New Oasis Project $ 200K ► Commission Contingency $ 108K ► Aids to Private Organizations $ 35K ► Chris Hixon Foundation Scholarship $ 5K Chamber Funding (Increase $ 35K to $40K) $ 5K General Fund What ' s Included ? Parks & Recreation ► 2 Transport Vans $ 70K ► 3 F- 1 5 0 ' s $ 84 K ► 1 Wave Runner $ 14K ► Dania Beach Seniors $ 2 5 K ► Gracefully Aging $ 25K ► MLK Funding $ 1 5K ► Athletic Program Funds (Football, Baseball, Soccer, Etc.) $ 10 0 K ► Community Bus-West Route (Requires County ILA) $ 1 OOK General Fund What ' s Included ? Public Services Construction Maint. Division ► Solar Light Maintenance $ 70K Public Services Streets Division ► Roadway Repaving $325K ► Alleyway Repaving $ 70K ► Sidewalks (Citywide & 50/50) $ 1 1 5K ► Misc. Asphalt/Pothole/Bridge Repair $ 1 1 5K ► Bus Shelter & Bus Bench Maintenance Contract (Approved Mid Year) $ 56K ► Solar Lighting CDBG $ 141 K Public Services Fleet Division ► Two (2) F-2 50 (streets Division) $ 60K ► One (1 ) Mack Dump Grapple Truck(streets Division) $202K / Three (3) F-250 (Parks & Grounds Division) $ 90K a t Funded Position Requests (, a New Positions) All Funds Est. $743 K Recreation Recreation Assistant - PT (To Aid Athletic Director - Gen Fund) $ 20K 2 PT Park Rangers (Requested by Commission - Gen Fund) $ 6 7 K Public Services Project Associate Engineer (25% Gen/25%WA/25% SW/25%STW) $ 1 24K Regulatory Compliance Officer (20%WA/40%SW/40%STW) $ 1 06K Treatment Plant Operator B (Water) $ 90K Utilities Mechanic I I (Sewer) $ 83 K Utilities Maintenance Worker II (Stormwater) $ 72K Maintenance Worker I to Facilities Maintenance Technician (Paygrade 76 to Paygrade 22; estimated cost includes ,benefits) $ 1 6 K Community Development Permit Office Supervisor (Building) $ 98K Administrative Specialist 1 (50% Gen/50% Bldg) $ 67K ;� All Costs are estimates inClusive of,benefits Position Title Change Requests (2 Positions) All Funds Community Development ► Code Compliance Manager to Code Compliance & Parking Manager (Paygrade 30 to Paygrade 32; No fiscal impact; Title change to reflect duties) ► Lead Code Compliance Inspector to Lead Code Compliance & Parking Supervisor (Title change only to reflect duties) General Fend What ' s Not Included .? BSO - Relocation to City Hall $ 500,000 City Hall Security Metal Detector & Guard $ 43 ,000 BSO Radio Program (to be phased-in) $ 885 ,000 Recreation Master Plan Improvements unknown Comp & Class Implementation unknown NEW EOC Building unknown City Hall Renovations unknown BSO Substation 803 Bldg Full-time Staffing unknown BSO Marine Officer $ 1 75 ,000 BSO Sergeant $ 1 75 ,000 BSO Deputy $ 1 58,000 IT Parker Office Renovations unknown Traffic Calming w/ MPO and DOT unknown Beach & Pier Lighting unknown Solar Traffic Lights $ 50,000 ea. *ALL COS TSARE EST/MATES ONL Y Unfunded Position Requests (8 Positions) All Funds Est. $723 K Community Development Code Compliance Officer (Gen Fund) $ 88K Chief Fire Safety Officer (Gen Fund) $ 84K Asst. Comm . Dev. Director (50% Gen/25% Bldg./25% Parking) $ 131 K Public Services Parks & Ground Technician (Gen Fund) $ 72K Beach Manager (50% Gen/50% Parking) $ 1 08K Admin . As st. - PS (45% Gen/30% Water/1 5% Sewer/10% STW) $ 78 K Utilities Mechanic II (Sewer) $ 82K Treatment Plant Operator A (water) $ 80K 'All costs are estimates inclusive of,benefits Enterprise Funds AF Wate r No rate change since 207 7 ➢ Existing - Waterline NW1stAvenue Waterline FY 18 $ 74K ➢ Existing - Watermain NW 1st street (Stirling to city Hall) FY 18 $432K ➢ Existing - Melaleuca Watermain Replacement FY 18 $ 250K ➢ Funding provided for Water Plant - Lime Slaker FY 19 $ 235K ➢ Water Distribution Improvements FY 19 $ 160K ➢ John Deere Backhoe (25% of Total cost$132K) FY 19 $ 33K ➢ Security - Approved at Mid Year FY 19 $ 101 K ➢ Water Resource Issues & C51 Reservoir ➢ Rate Study in Progress for future consideration Enterprise Funds Sewe r No rate change since 207 7 ➢ Working to complete SCADA System FY 17 $ 500K ➢ Working to Complete Lift Station Rehab FY 18 $ 1 . 1 37M ➢ Sewer Pump Replacements (Pumps 3 & 4) FY 19 $ 1 20K ➢ Sewer Distribution Improvements FY 19 $ 305K ➢ John Deere Backhoe (25% of Total cost$132K) FY 19 $ 33K ➢ Rate Study in Progress for future consideration u . Enterprise Stormwater No rate change ➢ SE improvements Phase II -SRF Loan Pre FY 18 MOM ➢ SW area & Taylor Lane -Pre FY 18 $61 5K ➢ Stormwater Improvements (SW 43rd Ter, 401h Ct., 49th St) FY 18 $ 1 .2M ➢ Citywide Small Drainage Improvements FY 19 $ 1 20K ➢ John Deere Backhoe (25% of Total Cost$132K) FY 19 $ 33K Enterprise Funds (Cont ' d Parking $ 200K surplus to support Beach Improvements (Rev. slight decline 2%) ➢ Small/Mid Size SUV $28K ➢ Includes Expanded Security Hours Approved Mid Year $ 77K Pier Westrec Management ➢ Self supporting pier operation (little/no reserve) ➢ Surplus to be used for Pier L/Term maintenance (rev. up 4%) ➢ Beach Restaurant & Pier Rehabilitation $275K FY 19 - Funded through Restaurant Rental Revenues Beach Continues improvements to appearance ➢ Phase I complete ➢ Phase II - Funding level currently $ 1 , 1 72,675 - Electrical Relocations & Lifeguard Bathroom Renovations Marina - Westrec Management ➢ Self supporting marina operation - including annual loan repayment ➢ Occupancy and slip rental revenues continue to be steady; demand remains solid ➢ Slip rental rates to increase October 1 St appx $25 mo. to stay in line with market conditions and comply with debt and grant provisions. Conclusion Recommended Budget presents a fair, reasoned & balanced financial plan for Dania Beach in the coming year. We thank the Commission and City Departments for their guidance and assistance in developing this annual City Budget plan . Preliminary Budget Actions Tonight • Taxes = maintain existing millage 5 . 9998 mills • "rolled back" millage rate - 5 .6675 mills • Voter Approved Debt millage . 1760 mills • Set 1 st Sept. Budget Public Hearing Wed. 9/ 12/2018 @ 5 :01 p.m. at Dania Beach City Hall • Fire - Rescue Assessment (no change) $ 223 . 75 yr. (provides appx same revenue as last year; 69% of fire protection costs) • Stormwater Assessment (no change) $ 40 . 00 yr. • Residential Solid Waste (adj. of $ 9.96 yr.) $ 3 5 8 . 44 yr.