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Home My WebLink AboutR-2018-140 City Authorizing Public Services To Utilize Pricing From Cobb Co, GA Under US Communities National Cooperative Program W/ Garland/DBS Inc. Invitation To BID (''ITB'') NO. 14-5903 ($75,000.00 RESOLUTION NO. 2018-140 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PUBLIC SERVICES DEPARTMENT TO UTILIZE PRICING FROM COBB COUNTY, GEORGIA UNDER THE U.S. COMMUNITIES NATIONAL COOPERATIVE PROGRAM WITH GARLAND/DBS INC. INVITATION TO BID ("ITB")NO.14-5903 FOR ROOFING SUPPLIES AND SERVICES, WATERPROOFING AND RELATED PRODUCTS AND SERVICES FOR REPAIR OF THE OCEAN RESCUE BUILDING LOCATED AT 101 NORTH BEACH ROAD, DANIA BEACH, IN AN AMOUNT NOT TO EXCEED SEVENTY FIVE THOUSAND ($75,000.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection (a), sets the monetary threshold at Twenty Five Thousand Dollars ($25,000.00) for a vendor each fiscal year; and WHEREAS, the Public Services Department is requesting City Commission approval to enter into an agreement with Garland/DBS Inc. utilizing pricing from Cobb County, Georgia ITB 14-5903 under the U.S. Communities National Cooperative Program, which is attached as Exhibit "A", effective through December 31, 2019, for roof repairs of the Ocean Rescue Building in an amount not to exceed Seventy Five Thousand Dollars ($75,000.00), a proposal for which is attached as Exhibit`B"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2. That the City Commission authorizes the purchase of roofing supplies and services from Garland/DBS, Inc. utilizing the Cobb County Contract ITB No. 14-5903, under the U.S. Communities National Cooperative Program, in an amount not to exceed Seventy Five Thousand Dollars ($75,000.00). Section 3. That the City Manager and City Attorney are authorized to enter into an agreement and make minor revisions to such documents as are deemed necessary and proper for the best interests of the City, provided however, that the City Attorney will be afforded time to review the ITB which is extensive, before an agreement can be executed. Section 4. That funding is available and shall be appropriated from the Beach Revitalization Project Phase 2 project that has a current available balance of Six Hundred Thirty Nine Thousand Nine Hundred Thirty Two Dollars and Thirty Cents ($639,932.30) leaving a remaining balance of Five Hundred Sixty Four Thousand Nine Hundred Thirty Two Dollars and Thirty Cents ($564,932.30). Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6. That this Resolution shall become effective upon its passage and adoption. PASSED and ADOPTED on September 25, 2018. ATTEST: A B� a �s THOMAS SCHNEIDER, CMC TAMARA JAME CITY CLERK `�� MAYOR HE01 APPROVED AS TO ORM AND CORRECTNESS: r�I N J THOM J. AA'Ofv CITY ATTORNEY 2 RESOLUTION#2018-140 CONTRACT AMENDMENT Date of Amendment: April 24,2018 Sealed Bid#14-5903 Owner: Cobb County Board of Commissioners. Cobb County,Georgia Contractor: Garland/DBS, Inc. Project: Roofing Supplies and Services,Waterproofing and Related Products and Services Current Contract Term; January 1,2018 to December 31,2018 This action amends the current contract dated September 22,2014,for Sealed.Bid#14-5903.,It is valid when signed by both the Owner and Contractor,The signature of the Contractor indicates his agreement herewith,including any adjustments in the contract pricing,contract term,or contract scope. This price and payment constitutes full compensation for all costs in connection with and incidental to items and services specified in the Contract, Item#i 1:; Approval of Price Increase This amendment serves as confirmation that Cobb County Government has approved an average price increase of 3.10%on the total product line for materials listed under Garland/DBS,Ines current Manufacturer's Price Lists:This increase will be retroactive to March 15,.,2018. Prices for roofing supplies and services,waterproofing,and related,products and services(Attachment B)currently posted on the 0s Communities webslte will remain unchanged, Barring any unforeseen changes in market conditions,all prices will remain firm through December 31,2018. Item#2- Contract Extension The County will exercise its option to extend the current contact for an additional one year period.The effective date of the contract extension will commence on January 1,2010 and end on December 31, 2019. ACCEPTED-The above listed terms and conditions of this Amendment are satisfactory and are hereby accepted. OWNER CONTRACTOR Cobb County Board of Commissioners Garland/DBS,Inc, 100 Cherokee Street 3800 East 91th Street Marietta;Georgia 30090 Cleveland,Ohio 44105 Signed: Signed: / >ii¢IMxx OQ. Title: �d�r'G./`Y J/�/ � Title: cy1TE „{ fJe7Pj irgo/7ilAC7p4S Date: Date: OYla 7 / D01 4R- COBB COUNTY PURCHASING DEPARTMENT i William J. Tommie Jr., CPPO 100 Cherokee Street,Suite 260 Purchasing Director Marietta,Georgia 30090 1� phone:(770)S28-8400 • fax:(770)528-8428 May 3,2017 Mr. Frank Percaciante Garland/DBS 3800 East 9151 Street Cleveland, Ohio 44105 Dear Frank: Please accept this letter as confirmation of Cobb County Government's intent to extend the current US Communities contract for Roofing Supplies and Services, Waterproofing, and Related Products and Services for an additional one year period. The effective date of the contract extension will commence on January 1, 2018 and end on December 31,2018. All products and services provided under the contract will continue to be in accordance with pricing, and terms and conditions set forth in Bid# 14-5903 and any subsequent contract amendments. Sincerely, iam J. Tommie Jr., CPPO Purchasing Director Equal Opportunity Employer Cobb County—Expect the Best! www.cobbcounty.org CONTRACT AMENDMENT Date of Amendment: May 18,2017 Sealed Bid#14-5903 Owner: Cobb County Board of Commissioners.Cobb County,Georgia Contractor: Garland/DBS, Inc. Project: Roofing Supplies and Services,Waterproofing and Related Products and Services Current Contract Term: January 1,2017 to December 31,2017 This action amends the current contract dated September 22, 2014,for Sealed Bid#14-5903. It is valid when signed by both the Owner and Contractor.The signature of the Contractor indicates his agreement herewith, including any adjustments in the contract pricing,contract term,or contract scope. This price and payment constitutes full compensation for all costs in connection with and incidental to items and services specified in the Contract. Item#1: Approval of Price Increase This amendment serves as confirmation that Cobb County Government has approved an average price increase of 3.78%on the total product line for materials listed under Garland/DBS, Inc.'s current Manufacturer's Price Lists.This increase will be retroactive to February 2, 2017. Prices for roofing supplies and services,waterproofing,and related products and services(Attachment B)currently posted on the US Communities website will remain unchanged. Barring any unforeseen changes in market conditions, all prices will remain firm through December 31,2017. Item#2: Product Line Addition This amendment serves as confirmation that Cobb County Government has approved the addition of a line of water proofing products supplied by Urethane Polymers International, a Garland Industries subsidiary. UPI products listed on the revised price proposal sheet will be available under this Master Agreement and prices shall remain firm through December 31,2017. ACCEPTED-The above listed terms and conditions of this Amendment are satisfactory and are hereby accepted. OWNER CONTRACTOR Cobb County Board of Commissioners Garland/DBS, Inc. 100 Cherokee Street 3800 East 91th Street Marietta,Georgia 30090 Cleveland,Ohio 44105 Signed: Signed: AvTko,�,�ZGO Title: ,f". i��=�`� Title: Con/TRol1.E12�' S_%(,d 'R Date: �' � Date: a-9 /101 r CONTRACT AMENDMENT Date of Amendment: August 4,2015 Sealed Bid#14-5903 Owner Cobb County Board of Commissioners.Cobb County,Georgia Contractor: Garland/DBS, Inc. Project: Roofing Supplies and Services,Waterproofing and Related Products and Services Current Contract Term: January 1,2014 to December 31,2017 This action amends the current contract dated September 22, 2014,for Sealed Bid# 14-5903. It is valid when signed by both the Owner and Contractor.The signature of the Contractor indicates his agreement herewith, including any adjustments in the contract pricing,contract terra,or contract scope. This price and payment constitutes full compensation for all costs In connection with and incidental to items and services specified in the Contract. Item#1: Approval of Price Increase This amendment serves as confirmation that Cobb County Government has approved an average price increase of 1.3%on the total product line for materials listed under Garland/DBS, Inc:s Manufacturer's Price Lists.This increase will be retroactive to May 1, 2015. Prices for roofing supplies and services,waterproofing,and related products and services(Attachment B)currently posted on the U.S. Communities website will remain unchanged.Barring any unforeseen changes In market conditions,all prices will remain firm through December 31,2016. ACCEPTED-The above listed terms and conditions of this Amendment are satisfactory and are hereby accepted. OWNER CONTRACTOR Cobb County Board of Commissioners Garland/DBS,Inc. 100 Cherokee Street 3.800 East 91th Street Marietta,Georgia 30090 Cleveland,Ohio 44 7045�Signed: ze— Signed: -- Title: .�1�.�� /Gr.�� Title: tKAyd rL �rQN!" Ctd�71s'uGCEri erN Date: O /� Date: Jf^J CONTRACT AMENDMENT Date of Amendment: April.61.`2015 Sealed Bid#14-5903 Owner. Cobb County Board of Commissioners:Cgbb County;Georgia Contractor; Garland/D.BS,Inc. Project: Rooflhg s.upplles and Services,:Waterpro.ofirig and.Related Products:and Services Current Contra t1orm January 1;:2014 to;Dece.mb.er 31 20x7 This action•amends the;current.contract.dated-September 22, 2G14,for Sealed Bid# 14R59p3. It is valid when.signed by bath the Owner and Contractor.The srgpature:of the Contractor indicates his agreement herewith;;including any adjustments in the cantractpricing,contract term,or contract scope. This price and payment constitutes full compensation for all,costs in connection wath.an0 Incidental.to items and services specified in`the Contract:. . .......... Item# . Verification:of Contras#Scope—1Naterproofing;and i�elated`PrQducts and 5ervides fihls.amendrrient:serves;as confiririation#h.at Waterproofing acid Related.Products and Services'v�ere solicited under the prrgir,.at contract scope for Bid#14 5903> Materials'reiated to waterproofing.and related services were listed in the.Pricing seetlon(Attachment S).of the,solicitation document and Gaiiand/DB5,Inc,provided`unit prices for these iteriis In tl elr bid'resportse:'Itwri the:intent gf Bld#14- 5903 to include;the se tems.so that Cobb Cpunty,`GA and.other governmental entities could utilize the contract for roofing related waterproofing projects;.as well as,interior and exterior building stand-alone waterproofing prajects; ACCEPTED The`above(isted term.s;ano conditions of this Amend* e satisfactory,and'are hereby accepted, Owly fR G:ON`i RAC t C).R Cobb County Board of'Camrnissiohers Garland/i)Bs;1►c; OtT Cherokee StrQe# 3$Ct0 East'91th Street Marietta,Georgia 3,4.000 Cleveland,Ohio 44105. Signed: e,6e4 raeSigned. / . J� rvv�(GA Title.: . /rfr /G /per TitledtiV,� RGf4C �11�X IcrYtil + d.. Date: �- _ rs ,}� Date: 7 /0fc��`s�<. . . MASTER AGREEMENT (CONTRACT) Scanned Date: PAGE 1 OF I I DATE: MASTER AGREEMENT OWNER: COBB COUNTY BOARD OF COMMISSIONERS 100 CHEROKEE STRCCT MARIETTA,GA 30060 CONTRACTOR: GARLAND/DBS,INC. 3900 EAST 911T STREET,CLEVELAND 0111O 44105 WORK: ROOFING SUPPLIES AND SERVICES,WATERPROOFING AND RELATED PRODUCTS AND SERVICES: The undersigned parties understand and agree to comply with and be bound by the entire contents of Sealed Bid it 14-5903 :ROOFING SUPPLIES AND SERVICES,WATERPROOFING AND RELATED PRODUCTS AND SERVICES PROJECT MANUAL(aka,the Contractor's Bid Proposal submitted March 27,2014)which is incorporated here in by reference, Contractor understands and agrees that the bonds and insurance required by the Project Manual are to be kept current at all times through the length of each terni and for 90 Days following completion of each term. Bonds and insurance must be renewed and presented to the owner at the time ofeach renewal tenn if Owner chooses to renew. Bonds and insurance shall be written by a firm acceptable to the Owner as specified in the Project Manual. TERM: January 1.2015 to December 31,2017,with fill renewal options per the Project Manual. Owner shall exercise renewal options by issuance and delivery to Contractor of a written notice to renew this Agreement. PROJECI': ROOFING SUPPLIES AND SERVICES,WATERPROOFING AND RELATED PRODUCTS AND SERVICES in accordance with the Project Manual. PRICE: Price as stated for all schedules included in the Prqicct Manual. BILLING: All original invoices shall be submitted directly to the Cobb County Finance Department, Invoices shall bill only for Work completed during the period covered by the invoice and shall clearly identify such work in accordance with invoicing guidelines in the Project Manual. IN WITNESS WHEREOF,this Agreement has been executed by Owner and accepted by Contractor to be effective as of the date first above written. Cobb County Board of Commissionets Cobb Cony_E47xel the Rest f Garland/DBS,Inc. 100 Cherokee Street East 91 n Street Marietta,GA 30060 3 G0 U1��1 Cl land,Ohio 44195 11 T"- Tim Lee,Chainnan �O �O' Date: 68 .48;Z td( ( Date: F1 I)FRAL TAX ID NUMBER:27-0289466 AV E APPR S TO FORM PER MINUTES(3ii~ BOARD Of -ON1 AlSsIONI. COUNTY ATTORNEY'S OFFICE """"" The City of Dania Beach, Florida US.COMMUNITIES N GOVERNMENT PURCHASING ALLIANCE o 0 RESTROOM FACILITY AL IFACGMtAd. 0 Z z 0 N since 1895 110 N. BEACH ROAD. a o 03LL o >o W� N F- 61Z W O= O t= U CO Q LL U .. 2 z / Q o CO w 0 Ln E BUDGET FOR REPLACEMENT $62,000- $75,000 E � E Ea m m a� 9-5-18 Q oe z The City of Dania Beach, Florida ti co US.COMMUNITIES' N RESTROOM FACILITY GOVERNMENT PURCHASING ALLIANCE. (j o)— 110 N. BEACH ROAD. �— Z since 1895 zoo ao gz� og_ o>o gU #N-t/v srwruss slut. Q WTLMFir oft"s•.•.. 00(D �• W 1 N �a,w ABBREVIATED SCOPE OF CD Z o° o= WORK: CO a w.t warts V"Mm tea 1. Remove existing metal roof down to wood deck. Itill II 2. Remove existing 30#felt 3. Replace all rotted wood deck &fascia where SEALW I ` water damage is evident. A z 4. Mechanically Fasten Viking AOB base Sheet. o 5. Install cover board with Class A Fire Rating. A �� ..- 6. Install Viking UDL Metal Peel and Stick Q underlayment or Versashield. / u O 7. Install Garland R-Mer Span Standing Seam, Q = 16" panel, 032 Aluminum, Kynar Coated Roof Q per manufacturer standard recommendations / COMPLEX E ASSEMBLY O CO guidelines per NOA# 12-0731.01 O 8. Show Drawings & Engineering required from N Garland. LU 9. Remove louver on top of structure. $TANOn P_AN L_ CLIP 10. Manufacturer to issue 30 Year Water > 7/16- • ON!—PIE'_ JES!G% ALLOW'%G Tightness Warranty. / UNIANTFO -1a%RVA; M7VCMFN7. E 11. Contractor to issue 5-Year warranty. • AYAILABLr IN 16 GA. GALVAN'7ED OR 16 GA SIAI%_'SS STEE_ E a E • ExAVI'LE 0 RIGHT SEE SHOP DRAVNGS FOR COMPLETE: ASSEMOLY CUP stuw.n 3 Q e a E 1 11 `oEz" _ �E