HomeMy WebLinkAboutR-2018-144 City Authorizing Execution Of An Addendum To An Agreement W/ County's Sheriff's Office To Purchase P25 Radios -Part Of Regional Interlocal Agreement For Emergency Communications $714,025.8 RESOLUTION NO. 2018-144
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH,FLORIDA,AUTHORIZING EXECUTION BY CITY OFFICIALS OF AN
ADDENDUM TO AN AGREEMENT WITH THE BROWARD COUNTY
SHERIFF'S OFFICE TO PURCHASE P25 RADIOS AS PART OF THE
REGIONAL INTERLOCAL AGREEMENT FOR EMERGENCY
COMMUNICATIONS WHERE THE COST IS ESTIMATED AT SEVEN
HUNDRED FOURTEEN THOUSAND TWENTY FIVE DOLLARS AND EIGHTY
NINE CENTS ($714,025.89); PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,the Charter of the City of Dania Beach,Part III,Article 3,Section 4,Subsection
authorizes the City Manager to purchase supplies,services,equipment and materials for the City
government in amounts in excess of the established monetary threshold without competitive bidding
and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by
the City Commission and if such purchases are made pursuant to a competitive bid obtained within
the last eighteen(18)months by other government agencies such as the Federal Government,State of
Florida or a Florida municipality or county; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection
(a), sets the monetary threshold or limitation at $25,000.00; and
WHEREAS,Broward County is converting the current police and fire rescue radio system to
a new P25 Radio system; and
WHEREAS, the City and Broward County entered into a Regional Interlocal Agreement
whereby the County will fund the infrastructure of the new system; and
WHEREAS,the parties are desirous of clarifying their responsibilities; and
WHEREAS,the Broward Sheriff's Office is seeking to amend the contract for police and
fire rescue services attached as Exhibit"A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are approved, made a part of and
incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute an amendment to the
Broward Sheriff's Office Agreement for Police and Fire Rescue Services for the purchase of P25
radios to be financed over a three year period as reflected in Exhibit"A".
Section 3. That the City Manager and City Attorney are authorized to make minor
revisions to the Amendment as are deemed necessary and proper and in the best interests of the City.
Section 4. That funds for this purchase will be funded through annual appropriations over
a three(3)year period and included as part of the Broward Sheriff's Office annual consideration to
the City beginning in Fiscal Year 2019-2020.
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 7. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on September 25, 2018.
ATTEST:
THOMAS SCHNEIDER, CMC �, TAMARA JA ES
CITY CLERK MAYOR
/SHEO�'
APPROVED AS ' O AND CORRECTNESS:
THO . S J. NSBRO
CITY ATT EY
2 RESOLUTION#2018-144
ADDENDUM
TO
POLICE SERVICES AGREEMENT
BY AND BETWEEN
THE CITY OF DANIA BEACH
AND
THE SHERIFF OF BROWARD COUNTY
THIS ADDENDUM is made and entered into this day of
, 2018 by and between the City of Dania Beach, a municipal corporation
organized and existing under the laws of the State of Florida, (hereinafter referred to as
"CITY") and the Sheriff of Broward County,Florida(hereinafter referred to as
"SHERIFF").
WITNESSETH:
WHEREAS, the CITY has contracted with the Sheriff of Broward County to
provide police services to the CITY; and
WHEREAS, Broward County is converting the current police and fire rescue
radio systems to a new P25 Radio System;
WHEREAS, the CITY and Broward County entered into a Regional Interlocal
Agreement whereby the County will fund the infrastructure of the new system up to the
demarcation point of the dispatch consoles and CITY will fund the purchase of the
mobile and portable radios in use in the CITY;
WHEREAS, the parties are desirous of clarifying their responsibilities regarding
the new P25 Radio system conversion.
NOW THEREFORE, in consideration of the mutual terms and conditions
contained herein, the receipt and legal sufficiency of which are hereby acknowledged, it
is agreed as follows:
1. The foregoing recitals are true and correct and incorporated herein.
2. SHERIFF shall coordinate the purchase of all radios utilized by SHERIFF
personnel assigned to the District. It is the intent of SHERIFF to purchase
the radios in Fiscal Year 2019. SHERIFF owns and maintains the current
radios in use in the District. SHERIFF will maintain ownership of the P25
radios to allow for ease of resource tracking and management. In the event
that the agreement for law enforcement or fire rescue and emergency
services is terminated, BSO agrees to transfer to the CITY the ownership of
the P25 radios then in use in the CITY. CITY agrees to pay SHERIFF for
{ any outstanding balance for the radios prior to the transfer of ownership.
3. Article 6, CONSIDERATION shall be amended to include the following:
6. p. There will be no fiscal impact to the CITY for the purchase of the
P25 radios during Fiscal Year 2019. Thereafter, CITY shall pay the cost
of the purchase of the P25 radios assigned to the CITY. The payment for
the radios shall be prorated over a thirty six (36)month period beginning
in Fiscal Year 2020. The cost of the P25 radios will be in addition to the
annual consideration paid by CITY for police services.
4. Except as herein amended, all other provisions of the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the date(s)indicated below.
SHERIFF OF BROWARD COUNTY
Date:
Scott J. Israel
Sheriff
Approved as to form and legal sufficiency subject to execution by the parties:
By:
Ronald M. Gunzburger, General Counsel
CITY OF DANIA BEACH
Date:
Tamara James, Mayor
Date:
Robert Baldwin, City Manager
ATTEST:
Tom Schneider, City Clerk
(SEAL) Approved as to form:
Thomas Ansbro, City Attorney
ADDENDUM
TO
FIRE RESCUE SERVICE AGREEMENT
BY AND BETWEEN
THE CITY OF DANIA BEACH
AND
THE SHERIFF OF BROWARD COUNTY
THIS ADDENDUM is made and entered into this day of
, 2018 by and between the City of Dania Beach, a municipal corporation
organized and existing under the laws of the State of Florida, (hereinafter referred to as
"CITY") and the Sheriff of Broward County,Florida (hereinafter referred to as
"SHERIFF").
WITNESSETH:
WHEREAS, the CITY has contracted with the Sheriff of Broward County to
provide Fire Rescue services to the CITY; and
WHEREAS, Broward County is converting the current police and fire rescue
radio systems to a new P25 Radio System;
WHEREAS, the CITY and Broward County entered into a Regional Interlocal
Agreement whereby the County will fund the infrastructure of the new system up to the
demarcation point of the dispatch consoles and CITY will fund the purchase of the
mobile and portable radios in use in the CITY;
WHEREAS, the parties are desirous of clarifying their responsibilities regarding
the new P25 Radio system conversion.
NOW THEREFORE, in consideration of the mutual terms and conditions
contained herein, the receipt and legal sufficiency of which are hereby acknowledged, it
is agreed as follows:
1. The foregoing recitals are true and correct and incorporated herein.
2. SHERIFF shall coordinate the purchase of all radios utilized by SHERIFF
personnel assigned to the District. It is the intent of SHERIFF to purchase
the radios in Fiscal Year 2019. SHERIFF owns and maintains the current
radios in use in the District. SHERIFF will maintain ownership of the P25
radios to allow for ease of resource tracking and management. In the event
that the agreement for law enforcement or fire rescue and emergency
services is terminated, BSO agrees to transfer to the CITY the ownership of
the P25 radios then in use in the CITY. CITY agrees to pay SHERIFF for
any outstanding balance for the radios prior to the transfer of ownership.
3. Article 6, CONSIDERATION shall be amended to include the following:
6. J. There will be no fiscal impact to the CITY for the purchase of the
P25 radios during Fiscal Year 2019. Thereafter, CITY shall pay the cost
of the purchase of the P25 radios assigned to the CITY. The payment for
the radios shall be prorated over a thirty six(36)month period beginning
in Fiscal Year 2020. The cost of the P25 radios will be in addition to the
annual consideration paid by CITY for police and/or fire rescue services.
4. Except as herein amended, all other provisions of the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the date(s) indicated below.
SHERIFF OF BROWARD COUNTY
Date:
Scott J. Israel
Sheriff
Approved as to form and legal sufficiency subject to execution by the parties:
By:
Ronald M. Gunzburger, General Counsel
CITY OF DANIA BEACH
Date:
Tamara James, Mayor
Date:
Robert Baldwin, City Manager
ATTEST:
Tom Schneider, City Clerk
(SEAL) Approved as to form:
Thomas Ansbro, City Attorney