HomeMy WebLinkAbout2018-10-09 Regular City Commission Meeting Minutes MINUTES OF REGULAR MEETING
DANIA BEACH CITY COMMISSION
TUESDAY, OCTOBER 9, 2018 - 7:00 P.M.
1. Call to Order/Roll Call
Mayor James called the meeting to order at 7:03 p.m.
Present:
Mayor: Tamara James
Vice-Mayor: Bill Harris
Commissioners: Chickie Brandimarte
Bobbie H. Grace
Marco A. Salvino, Sr.
City Manager: Robert Baldwin
City Attorney: Thomas Ansbro
City Clerk: Thomas Schneider
2. Moment of Silence and Pledge of Allegiance
Mayor James called for a moment of silence followed by the Pledge of Allegiance to the United
States Flag.
3. Presentations and Special Event Approvals
3.1 Special Event request from Bass Pro Shops for the annual 2018 Outdoor Boat Show,
to be held at the International Game Fish Association, 300 Gulf Stream Way, on
November 2, 2018 from 6:00 - 9:00 p.m.
Commissioner Grace motioned to approve the Special Event request for the Bass Pro
Shops Outdoor Boat Show; seconded by Commissioner Salvino. The motion carried
unanimously.
3.2 Special Event request from the City of Dania Beach and the Dania Beach Lions Club
for the 13th Annual Antique Motorcycle Show, to be held at Frost Park on January
26, 2019 from 10:00 a.m. - 5:00 p.m.
Commissioner Grace motioned to approve the Special Event request for the 13th Annual
Antique Motorcycle Show; seconded by Commissioner Salvino. The motion carried
unanimously.
3.3 Special Event request from Ragnar Events, LLC for the annual Ragnar Sprint Florida
2019, to be held at Frost Park on February 9, 2019 from 7:00 a.m. - 11:30 a.m.
Commissioner Grace asked for an explanation of the event.
Eric Brown, Director of Parks and Recreation, responded it is a BSO deputies sprint event.
Commissioner Grace motioned to approve the Special Event request for Ragnar Sprint
Florida 2019; seconded by Commissioner Salvino. The motion carried unanimously.
3.4 Special Event request from Rebuilding Together Broward County for a Community
Revitalization Project, to be held at the corner of SW 8th Street and Phippen Waiters
Road, on October 19, 2018 from 8:00 a.m. - 3:00 p.m.
Commissioner Grace motioned to approve the Special Event request for the Rebuilding
Together Broward County Community Revitalization Project; seconded by Commissioner
Salvino. The motion carried unanimously.
Mayor James took up Items 4.1 and 4.2 at this time.
Addendum
3.5 Report on upcoming Bryan Road/Old Griffin Road roadway construction and
Maintenance of Traffic Plan (MOT)
Joe Denis, Kimco, gave a brief presentation on Phase I of Dania Pointe and the MOT Plan for
Bryan Road/Old Griffin Road intersection construction, which is attached to and incorporated
into these minutes. He noted the intersection would be totally closed for 90 days.
Commissioner Salvino motioned to approve the plan; seconded by Commissioner Grace.
The motion carried unanimously.
4. Proclamations
4.1 Recognition of Maria V Schulz on her 100th Birthday - Mayor James
Mayor James read the proclamation recognizing Maria V Schulz on her 100t' birthday and
presented it to Ms. Schulz.
4.2 Domestic Violence Awareness Month- Women in Distress
Mayor James read the proclamation for Domestic Violence Awareness Month and presented it to
Matt Williams, representing Women in Distress of Broward County, Inc.
Minutes of Regular Meeting 2
Dania Beach City Commission
Tuesday,October 9,2018—7:00 p.m.
Mr. Williams thanked the City for its ongoing support for their programs and its commitment to
bringing awareness to this issue.
5. Citizen Comments
There were no comments at this meeting.
6. Public Safety Reports
Captain Daniel Marks, BSO Chief of Police, reported on recent criminal activity in the City, and
spoke of the Safer Watch application for cell phones. He noted the BSO Dania Beach district
has filled all of its vacancies and is fully staffed. He reminded everyone the Annual Fall Festival
and National Night Out Against Crime at CW Thomas Park will be held on October 31St
Mayor James asked for a report on crime trends.
7. Consent Agenda
7.1 Minutes:
Approve Minutes of September 25, 2018 City Commission Meeting
7.2 Travel Requests:
Request from Brad Kaine, Public Services Director, to attend the Florida American Public
Works Association (APWA) Executive Committee Meeting FY 2019 in Longboat Key, Florida,
on October 19-20, 2018 (Estimated cost $325.00)
Resolutions
7.3 RESOLUTION#2018-147
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA, PERTAINING
TO COMPENSATION FOR THE MAYOR AND CITY COMMISSIONERS; PROVIDING FOR CONFLICTS;
FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
7.4 RESOLUTION#2018-148
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH FLSC, LLC, DB/A FLORIDA
TEXTILE RECYCLING PROGRAMS, UNDER THE CITY OF GREENACRES, FLORIDA REQUEST FOR
PROPOSALS("RFP")NO. 18-005,PRESENTLY EXISTING BETWEEN THE CONTRACTOR AND THE CITY
OF GREENACRES FOR A TEXTILE RECYCLING AND COLLECTION BIN PROGRAM; PROVIDING FOR
CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
7.5 RESOLUTION#2018-149
Minutes of Regular Meeting 3
Dania Beach City Commission
Tuesday,October 9,2018—7:00 p.m.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE EXPENDITURE OF FUNDS BY THE CITY FOR SERVICES PURCHASED FROM IN
REM SOLUTIONS, INC. FOR GRANT WRITING SERVICES FOR FISCAL YEAR 2017-2018 (ENDING
SEPTEMBER 30, 2018), THAT EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE
THOUSAND DOLLARS ($25,000.00); AUTHORIZING SUCH PURCHASES MADE WITHIN THE
RESPECTIVE DEPARTMENTS' APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR
CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
Commissioner Salvino motioned to adopt the Consent Agenda; seconded by Commissioner
Grace. The motion carried unanimously.
8. Bids and Requests for Proposals
There were no proposals on this agenda.
9. Public Hearings and Site Plans
9.1 ORDINANCE#2018-012
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING
SECTION 27-4 OF THE CITY CODE OF ORDINANCES DEALING WITH PROCEDURES ON CHANGE OF
OWNERSHIP OR OCCUPANCY OF PREMISES; AMENDING SECTION 27-6 OF THE CODE DEALING
WITH AUTHORITY AND GROUNDS FOR DISCONTINUANCE OF SERVICE; AMENDING AND
RENAMING SECT 27-9, SUCH SECTION AS "CROSS CONNECTION CONTROL AND BACKFLOW
PREVENTION", OF THE CITY CODE OF ORDINANCES; AMENDING SECTION 27-20OF THE CODE OF
DEALING WITH TURNING ON AND SHUTTING OFF OF SERVICE CONNECTIONS; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CONFLICT; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
(SECOND READING)(Continued from July 24,2018,August 28,2018&September 11,2018)
City Attorney Ansbro read the title of Ordinance #2018-012. He explained issues were resolved
since first reading and noted these amendments are needed to comply with state law and
requirements of the Broward County Health Department.
Mayor James opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, she closed the Public Hearing.
Commissioner Salvino motioned to adopt Ordinance #2018-012, on second reading;
seconded by Commissioner Grace. The motion carried unanimously.
9.2 RESOLUTION#2018-145
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
THE VARIANCE REQUEST (VA-59-18) SUBMITTED BY POP FLORIDA PROPERTIES, LLC (dba
POPEYE'S) FOR PROPERTY LOCATED AT 506 SOUTH FEDERAL WAY, IN THE CITY OF DANIA
BEACH, FLORIDA, AS LEGALLY DESCRIBED IN EXHIBIT"A", A COPY OF WHICH IS ATTACHED TO
THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND FURTHER, PROVIDING FOR AN EFFECTIVE
DATE. (Continued from September 25,2018)
Minutes of Regular Meeting 4
Dania Beach City Commission
Tuesday,October 9,2018—7:00 p.m.
City Attorney Ansbro read the title of Resolution #2018-145 and noted it is proposed to be
continued until the October 23`d meeting.
Mayor James noted no work has been done on the building and questioned if we are going to
wait until they are finished to give them the variance.
Commissioner Salvino commented we are not holding them up, they are holding themselves up.
They need to show some effort to start the building and stay consistent; if this happens, he has no
problem approving the variance.
Vice-Mayor Harris asked if we would be able to ascertain when they are at 75% of construction
before we give them the variance.
Marc LaFerrier, Director of Community Development, noted staff has been in contact with the
general contractor, and a construction schedule is currently being prepared. Staff is requesting
this item be continued to the October 23`d Commission meeting to allow the construction
schedule to be submitted to the Community Development Department. The new project manager
for the general contractor is aware of staffs request and has no objection. Their plan is to have it
done by the end of the year; the Commission has their attention now.
Mayor James opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, she closed the Public Hearing.
Commissioner Salvino motioned to continue Resolution 42018-145, until the October 23,
2018 City Commission meeting at 7:00 p.m.; seconded by Commissioner Grace. The
motion carried unanimously.
10. Discussion and Possible Action
10.1 Street Renaming Policy - City Manager Baldwin
Colin Donnelly, Assistant City Manager, gave a PowerPoint presentation, which is attached to
and incorporated into these minutes. He reviewed the information in the agenda packet and
explained the goals of the policy.
Commissioner Grace asked if it would be necessary for the people signing the petition to live on
the subject street or if anyone in that section of the City could be in support of renaming the
street.
Assistant City Manager Donnelly explained the two petitions, the property owner petition and
the residential petition. Anybody in the City would be able to sign a residential petition.
Commissioner Salvino proposed to keep the original name of the street on the existing sign and
add the co-designated name on a smaller sign below.
Minutes of Regular Meeting 5
Dania Beach City Commission
Tuesday,October 9,2018—7:00 p.m.
Mayor James asked how many streets have been renamed rather than co-designated, and who
pays for the signage.
Assistant City Manager Donnelly responded there have been seven, and noted we charge a fee
for the street signs, which is not that much. He further explained the proposed policy and added
it would mean going through more of a political vetting and hearing process.
Commissioner Grace asked how long it would take to get people petitioning if we approve this
tonight.
Assistant City Manager Donnelly responded it would likely be two weeks to put together a
standardized petition and load it onto the internet.
Commissioner Grace motioned to approve the policy; seconded by Commission Salvino.
The motion carried unanimously.
11. Commission Comments
11.1 Commissioner Brandimarte
Commissioner Brandimarte questioned cancelling the November 27, 2018 City Commission
meeting.
Commissioner Salvino motioned to cancel the November 27, 2018 City Commission
meeting; seconded by Commissioner Grace. The motion carried unanimously.
11.2 Commissioner Grace
Commissioner Grace thanked everyone and said this is a very passionate City.
11.3 Commissioner Salvino
Commissioner Salvino had no comments.
11.4 Vice-Mayor Harris
Vice-Mayor Harris spoke of meeting Robin Roberts from Good Morning America at an event in
Miami.
Vice-Mayor Harris commented about the art discussion held earlier.
Vice-Mayor Harris noted he was appointed as an at-large member of the MPO Executive
Committee.
Minutes of Regular Meeting 6
Dania Beach City Commission
Tuesday,October 9,2018—7:00 p.m.
Vice-Mayor Harris spoke about one of the arks Master Plan meetings he attended last week.
Y P p
Commissioner Grace asked about the status of the RFP for auditing services and how the
Commission will rank the bidders.
Nicki Satterfield, Director of Finance, responded the bid is due on October 26th, which gives the
audit committee two weeks to evaluate the submissions; a resolution will be brought to the
Commission on November 13th. She clarified Florida Statute provides that the audit committee
will bring the top three ranked firms to the Commission which will select the top-ranked firm; if
they do not, they need to disclose why they are not choosing that firm and then they can go to the
second ranked firm and then the third and the fourth, if necessary, following the same disclosure
process.
Mayor James questioned why the City Commission is not the audit committee; she is concerned
about a conflict of interest because the Finance Department will be choosing who is going to
audit them.
Finance Director Satterfield explained her recommendation that she brought to the Commission
in March for an audit committee, which should be comprised of people who have financial
expertise. She reviewed subsequent actions taken since then, including the makeup of the audit
committee, which was a Commission decision.
Commissioner Grace asked if the Commission will make the final decision as to who will be our
auditing firm.
Finance Director Satterfield reiterated the requirements of state statute, particularly those
requirements for choosing a firm other than the top-ranked firm.
City Attorney Ansbro clarified the cone of silence in effect; if someone tries to contact the
Commission or the audit committee,they must not accept the contact.
Finance Director Satterfield noted that any contact regarding this RFP must be done through the
City Clerk's office.
11.5 Mayor James
Mayor James wished everyone a happy Halloween and invited everyone to the Fall festival on
October 31 st
Mayor James spoke of the homecoming for the football team at CW Thomas Park, and thanked
Parks & Recreation and Public Works staff.
Mayor James said she wants the Commission to bring Dania Elementary School in to award
them with a school of the year celebration or plaque. We need to be aware of shifts and changes
that are going on which affects school funding. We need more school involvement from the
dais, even if it is just students leading the pledge at Commission meetings. She asked if the
Minutes of Regular Meeting 7
Dania Beach City Commission
Tuesday,October 9,2018—7:00 p.m.
Commission supports having the schools come in to give the pledge and recognizing Dania
Elementary. The Commission agreed.
12. Appointments
12.1 Dania Beach Housing Authority
Mayor James appointed Rosalind Curry for a term beginning November 1, 2018 and ending
October 31, 2022.
Commissioner Grace motioned to approve the appointments; seconded by Commissioner
Brandimarte. The motion carried unanimously.
13. Administrative Reports
13.1 City Manager
City Manager Baldwin reported on the Red Tide situation. He mentioned Hurricane Michael and
noted we are not out of the woods yet regarding hurricane season, which ends November 30th.
13.2 City Attorney
City Attorney Ansbro had no comments.
13.3 City Clerk - Reminders
Tuesday, October 23, 2018 - 7:00 p.m. City Commission Meeting
Tuesday,November 13, 2018 - 5:30 p.m. CRA Board Meeting
Tuesday,November 13, 2018 - 7:00 p.m. City Commission Meeting
14. Adjournment
Mayor James adjourned the meeting at 8:21 p.m.
ATTEST: `p B��Cy CITY OF DANIA BEACH
HOMAS SCHNEIDER, CMC TA'MARA J S
CITY CLERK �'� ,ya� MAYOR
Is
Approved: October 23, 2018
Minutes of Regular Meeting 8
Dania Beach City Commission
Tuesday,October 9,2018—7:00 p.m.
43 , 5
DANIA BEACH CITY OF DANIA BEACH
SEA IT.LIVE IT,LOVE IT. COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE: October 9, 2018
TO: Robert Baldwin, City Manager
FROM: Marc LaFerrier, AICP, D' c
SUBJECT: Report on Upcoming Bryan Road/Old Griffin Road Roadway
Construction and Maintenance of Traffic Plan.
Representatives from Kimco and their consultants will provide a report on the progress of
development at Dania Pointe and the related public improvements during the "Presentations
and Special Events" portion of the City Commission's October 9, 2018 agenda. In
particular, the report will include a presentation on upcoming Bryan Road/Old Griffin Road
roadway construction and the Maintenance of Traffic Plan (MOT).
Background
Included with the City Commission's approval of the plat, rezoning and site plans for Dania
Pointe was an "Off-site Public Improvement Agreement" between the City and Dania Pointe.
This agreement requires Dania Pointe to improve certain roadways, intersections, and
utilities related to the development of the project. The agreement also included a schedule
for the improvements in coordination with the project.
Dania Pointe will complete Phase I of the project by the end of year. Kimco has now
submitted permits for buildings in Phase li of the project. Phase II is the much anticipated
mixed-use, urban center phase of the project. The Development Agreement requires that
the off-site utility and roadway improvements must be completed by Kimco prior to the
occupancy for any building in Phase II. It is expected that the first buildings in this phase will
be be completed in Spring/Summer 2019.
One of the remaining required roadway improvements to complete the project is the new
intersection at Bryan Road and Old Griffin Road. However, the completion of this roadway
project is complicated with geotechnical, geometric, utility and logistical site constraints.
Furthermore, the improvements need to be coordinated with FDOT/Broward County
improvements planned for the remaining portions of Old Griffin Road. Due to these
complications Kimco has very limited opportunities for qualified contractors to perform the
work within the site constraints and development schedule. The only contractor willing and
able to complete the work requires the roadways to be closed during the roadway
construction. This roadway closure would mean that Old Griffin Road would not be open
west of the C-10 canal or east of the Ocean Waterway Mobile Home Park's western access.
Bryan Road would be closed north of Ocean Waterway's southern access.
Bryan Road and Old Griffin Road are under the jurisdiction of Broward County and subject
to FDOT standards. The planned road closure has received preliminary approval with
Broward County and FDOT. The schedule for the closure is planned for approximately 90
days and would commence in the upcoming months (December — February). A
Maintenance of Traffic Plan (MOT) that is approved by the City and County is included with
the required permits. The MOT will provide; public information about the improvement's
and road closure, delineates the detours and redirects traffic and communicates updates
and modifications.
The exhibits illustrating the improvements, closure and MOT are being finalized by Kimco
and will be provided as a hand-out and a power point presentation at tonight's City
Commission meeting. Mr. Denis will make the presentation and staff will be available for
questions.
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Old Griffin Full Closure
ID Task Task Name Duration Start !Finish Prede< mber October November
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Dec��jjmber Januar y March April
Mode _ 9 9 9 1E9 239 3Di10 h0 1 0 2 0�211 411 1�11 1 1 2J12/2112f9b 2/1R22 2/3<1/6�1/13�12_2712 3�2L0 v,,172 24 3 3 3(].0�3/773/243/31 4/71N_144/21A28�5L-L 125 1 i
1 EP4 Old Griffin Improvements 143.5 days Wed 9/19/18 Mon 4/15/19 Old Griffin Improvements
2 s Preconstruction Activities 40 days Mon 10/1/18 Tue 11/27/18 Preconstruction Activities
16 0+ Utillity Relocation by Others 91 days Wed 9/19/18 Wed 1/30/19 Utillity Relocation by Others
19 Construction Activities During Road Closure 74.5 days Mon Mon 4/15/19 Construction Activities During Road Closure
12/31/18
20 Mobilization/Site Demo/Clearing and MOT 12 days Mon Wed 1/16/19 14 Mobilization/Site Demo/Clearing and MOT Setup
Setup 12/31/18
25 Bryan Road Sta:239+25 to 240+62 Drainage 22 days Thu 1/17/19 Fri 2/15/19 Bryan Road Sta:239+25 to 240+62 Drainage Crew#1
Crew#1
40 Bryan Road Roadway-Sta:239+25 to 240+62 22 days Thu 1/31/19 Mon 3/4/19 Bryan Road Roadway-Sta:239+25 to 240+62
58 0. Old Griffin Sta:402+20 to 406+00 Drainage 21.5 days Thu 1/17/19 Fri 2/15/19 Old Griffin Sta:402+20 to 406+00 Drainage Crew#2
Crew#2
79 W4 Roadwork Old Griffin-Sta:402+20 to 406+00 27 days Wed 2/20/19 Fri 3/29/19 Roadwork Old Griffin-Sta:402+20 to 406+00
96 orj Old Griffin Rd: Sta:406+03 to 408+39 Drainage 7 days Fri 2/15/19 Tue 2/26/19 Old Griffin Rd: Sta:406+03 to 408+39 Drainage Crew#1
Crew#1
101 Roadwork Old Griffin-406+03 to 408+39 32 days Wed 2/27/19 Fri 4/12/19 Roadwork Old Griffin-406+03 to 408+39
116 Final Roadway 7 days Thu 4/4/19 Mon 4/15/19 Final Roadway
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Task Project Summary Manual Task M1— I Start-only L Deadline
Project:Old Griffin Improvemen Split Inactive-Fask Duratino-only ` -- Finish-only 7 Progress
Date:Tue 10/9/18 Milestone • Inactive Milestone Manual Summary Rollup External Tasks Manual Progress =-
Summary Inactive Summary Manual Summary r'""1I External Milestone
Page 1
Street RenamingPolicy
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Policy f R vi d
I o e se
Goa s
• Simpler Petition Guidelines for Petitioner
• Compliance Standards that are verifiable for Staff
• Proof of Support to by "numbers" (objective) to show of support (subjective)
• Notice and Hearing Process that is revised and known (variance style)
• Catalogues Recognized Streets that have Been Renamed and Co-designated
• Distinguishes Between Street Renaming and Street Co-designation
MonroeSW 23 Terrace Udell Street
Barker Lane SW I Street
Co-designating a Street Renaming a Street
Name Change is like you moved
Honorary Name Change Post Office
Residents and Business $ Impact
E-911
LATEST REVISION
Street renaming applications shall provide the following:
• Completed Application of Street Renaming in the City of Dania Beach
• Application Fee: $500.00
• Petition of property Owners — a petition from the property owners of that are
addressed on the street to be renamed.
Each
owner's signature must be accompanied by netafized a statement that they are
an owner of the property. Each signatory must provide their voter identification
number.
• Residents e Petition — Applicant will need to show substantial public
support of Dania Beach residents through a petition. The weight or value of the
petition may be judged on the number of signees, their- addFess, the if affi iat e
Only residents who are registered voters may sign the petition.
• Letters of Support — Applicants my provide letters of support from the City's
various institutions, home owners associations and community groups.
• Significant public support at any public hearing for the application.
• A detailed biography and reasons for why the name change should be
considered.
Burden of Support
Renaming
Co-designation
• Fee - $250
• Fee $500
• Complete Application
• Complete Application
• Public Petition
• Petition of Property Owners
-Affiliation with Dania Beach - voter identification
• Letters of Support - Affirm Property Ownership
• Justification/Biography
• Resident Petition
- Residents Registered to vote
• Significant Public Support
0 Justification/Biography
Submission / Notice/ Hearings
4.4
Planning & • � _ _ . ® PUBLIC
HEARI
Zoning Board
• . . . - NG
- � . •
City Commission
Final Determination / Waiver
• The City Commission shall make a final
determination of granting or denying an application .
In doing so, the Commission shall have full
discretion to grant or deny the application with or
without cause. Final approval shall require a 4/5
vote of the City Commission
• The City Commission may waive any portion of
these guidelines or procedures, except for the
section of Automatic Denials, by a 4/5 vote.
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