HomeMy WebLinkAboutR-2018-161 City Authorizing Expenditure Of Funds From Various City Departments For Temporary Personnel Services To Be Purchased From Various Staffing Vendors For Fiscal Year 2018-2019 ($25,000.00) RESOLUTION NO. 2018-161
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS
FROM VARIOUS CITY DEPARTMENTS FOR TEMPORARY PERSONNEL
SERVICES TO BE PURCHASED FROM VARIOUS STAFFING VENDORS
UNDER THE SOUTHEAST FLORIDA GOVERNMENT PURCHASING
COOPERATIVE GROUP CONTRACT 13-D-140F, FOR FISCAL YEAR 2018-
2019, WHICH MAY EXCEED ANNUAL SINGLE VENDOR TOTALS OF
TWENTY-FIVE THOUSAND DOLLARS ($25,000.00); REQUIRING INITIAL
PURCHASES TO BE MADE WITHIN THE RESPECTIVE DEPARTMENTS'
APPROVED DEPARTMENTAL BUDGET APPROPRIATIONS; PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold or limitation at $25,000.00 for a vendor each fiscal
year; and
WHEREAS, the City has certain planned temporary staffing services budgeted in Fiscal
Year 2018-2019; and
WHEREAS, the City Manager has determined that certain unplanned and unforeseen
instances may arise throughout the fiscal year which warrant the use by City Departments of
various temporary personnel services; and
WHEREAS, the City has identified a need for temporary staffing services to assist in
various departments for an estimated amount of One Hundred Thousand Ninety Seven Dollars
($100,097.00) for Fiscal Year 2018-2019; and
WHEREAS, it has been determined that not every staffing agency provides all positions
which may be required by the City; therefore, it is necessary to obtain services from multiple
staffing agencies to be made available for use; and
WHEREAS, the City Manager has established a temporary staffing personnel services
policy, including guidelines under which temporary staffing services are permissible, a copy of
which is attached as Exhibit "A" and made a part of and is incorporated into this Resolution by
this reference; and
WHEREAS, the City Manager has determined that such services can be obtained at the
least cost to the City without competitive bidding and without advertisement for bids from the
following vendors under an existing Co-op Agreement with the Southeast Florida Government
Purchasing Cooperative Group, Contract No. 13-D-140F, a copy which is attached as Exhibit
"B", and made a part of and is incorporated into this Resolution by this reference:
• Albion Staffing Solutions, Inc.;
• Alphal Staffing/Search Firm, LLC; and
• Tampa Service Co., Inc. d/b/a Pacesetter;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are approved, made a part of and
incorporated into this Resolution by this reference.
Section 2. That the City approves the purchase of temporary staffing services from the
various staffing agencies approved under the existing Co-op Agreement with the Southeast
Florida Government Purchasing Cooperative Group, contract 13-D-140F, a copy which is
attached as Exhibit B, in an amount that may exceed the annual vendor $25,000.00 purchase
threshold from a single vendor.
Section 3. That all Department purchases from any temporary staffing vendor shall be
in accordance with the temporary staffing policy and made within the respective Departments'
approved level of their annual budget appropriation.
Section 4. That funding for temporary staffing services in the amount of One Hundred
Thousand Ninety Seven Dollars ($100,097.00) has been budgeted in the Recreation Professional
Services Account #001-72-01-572-31-10, and Public Services Contractual Services Account
#001-3 9-02-539-34-10.
2 RESOLUTION#2018-161
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on No 3, 2018.
ATTEST: oQ��A B �
r
THOMAS SCHNEIDER, CMC T ffAJA
CITY CLERK �/SHEO MAYOR
APPROVED AS TO F AND CORRECTNESS:
t
THOMAS J. S
CITY ATT RNEY
v
3 RESOLUTION#2018-161
Title:Temporary Employment Policies and Procedures
Policy Number: CM-2015-001
ram,
City of Dania Beach, Florida
Temporary Employment Policy
Temporary Employment Policies and Supersedes: All previous and existing memos or
Procedures administrative policies in conflict
Originating Department: City Manager
Policy Number: CM-2015-001
Effective Date: October 1 2015 Page 1 of 9
1 General Policy Guidelines
1.1 Introduction
All temporary work assignments are intended to be short-term in nature and are not intended to
exceed (6) months. Departments are strongly encouraged to fill vacant positions
through recruitment; however, temporary staffing services may be used if the assignment has a
definite end date that does not exceed (6)six months in duration.
Human Resources will assist departments in filling temporary employment needs when the
following circumstances occur:
• Temporary absences of regular employees due to leaves.
• During the recruitment of vacant positions.
• When additional help is needed during peak or seasonal time periods, and on special
projects.
Important information regarding temporary employment:
• Short-term Employees cannot work a period of more than (6)six months
• Short-term Employees and Temporary Workers positions are generally non-exempt and
are not eligible for any City fringe benefits such as sick leave, vacation, paid holidays,
health insurance, or retirement plans.
• Non-exempt Short-term Employees must be paid on an hourly basis and overtime must
be paid for any hours worked over 40 hours in a work week.
• Short-term Employees and Temporary Workers should be provided rest periods as
provided by the Fair Labor Standards Act
Title:Temporary Employment Policy Page 1 of 10
Title:Temporary Employment Policies&Procedures
Policy Number: CM-2015-001
1.2 Purpose
1.2.1 The purpose of this policy is to establish guidelines to assist departments with
determining the appropriate circumstances for which to utilize temporary workers
("temps"); identifying and placing temporary workers; and managing the temporary
work assignments.
1.3 Scope
1.3.1 The policy applies to all short-term staff positions to be filled at the City.
1.4 Objectives
1.4.1 Provide guidelines for filling temporary employment needs based on employee
absences, seasonal needs, and interim vacancies during the recruitment process.
Title:Temporary Employment Policy Page 2 of 10
Title:Temporary Employment Policies&Procedures
Policy Number: CM-2015-001
2 Definitions
City-shall mean the City of Dania Beach.
City Manager - shall mean the City Manager of the City of Dania Beach, Florida, and shall,
where appropriate to the context, include his duly authorized designee.
Hiring Manager-shall mean the individual primarily responsible for filling the position.
Human Resources (HR) -shall mean the Office of Human Resources and any staff employee in
such department.
Recruiter - shall mean the individual working in Human Resources responsible for the hiring
function.
Service Level Agreement-shall mean the verbal or written understanding between the recruiter
and the hiring manager.
Short-term Employee - shall mean an individual who is appointed to a short-term exempt or
non-exempt position or employee for a period of (6) six months or less with the approval of the
City Manager.
Temporary Staffing Agency—shall mean an approved agency as designated each year by the
City Commission, with approval of the City Manager.
Temporary Worker - shall mean an employee of a temporary staffing agency assigned to the
City to work on a specific short-term assignment or for a finite period of time; to complete special
projects; to respond to workload fluctuations that are unusual or episodic in nature; to fill in for
employees who are on leave; or to fill in during a recruitment period.
Title:Temporary Employment Policy Page 3 of 10
Title:Temporary Employment Policies&Procedures
Policy Number: CM-2015-001
3 Authority/Responsibility
The City of Dania Beach Code of Ordinance provides that all City contracts must be approved
and signed by the City Manager and the City Clerk. Furthermore, the City Manager has sole
authority to hire personnel. Therefore, Departments are prohibited from hiring Short-term
Employees and further prohibited from contracting with outside Temporary Staffing Agencies.
3.1 City Manager
3.1.1 All requests for either Short-term Employees or Temporary Workers should be
submitted at least 21 days prior to the temporary start date for City Manager
consideration and approval.
3.2 Department Head or Designee
3.2.1 The Department Head should review departmental funding availability before initiating
a temporary staffing request. Funding source is subject to Finance review and
approval.
3.2.2 The Department Head should develop the defined temporary scope of service needed.
The scope should include identifying important job functions and qualifications required
for successful performance.
3.2.3 The Department Head in conjunction with the assistance of Human Resources shall
determine and recommend the best method of filling the department's temporary
staffing need.
3.2.4 The Department Head must monitor completion of the temporary staffing assignment,
review hours worked, and approve all invoices related to the temporary staffing
assignment. The hiring department is also responsible for monitoring the length of the
assignment to ensure adherence to the hiring term approved by the City Manager. All
extensions of an assignment must be approved prlor to any additional hours being
worked by the Shorter-term Employee or Temporary Worker. Under no circumstances
should a Short-term Employee or Temporary Worker be allowed to work past the
original approved term of temporary employment. Failure to obtain a required
extension may result in disciplinary action.
3.2.5 The Department Head may seek to dismiss a Short-term Employee or Temporary
Worker at any time without cause in conjunction with the Human Resources, the
Temporary Staffing Agency or the City Manager as applicable.
3.3 Finance Department
3.3.1 Finance will review the request regarding the availability of funds based on the budget
of the hiring department. Once approved, the request will be routed to Human
Resources for processing.
Title: Temporary Employment Policy Page 4 of 10
Title: Temporary Employment Policies&Procedures
Policy Number: CM-2015-001
3.4 Human Resources Department
3.4.1 The Human Resources Department provides the requesting department with
information on the relevant City policy and procedure for hiring temporary positions.
3.4.2 The Human Resources Department in conjunction with the hiring Department is
responsible for monitoring the City's adherence to length of assignment. Assignment
extensions require approval of the City Manager.
3.4.3 The Human Resources Department shall track all Short-term or Temporary Workers
approved by the City Manager including the position approved, the duration of the hire,
and the expiration of the assignment.
3.4.4 The Human Resources Department shall inform the hiring department when the Short-
term or Temporary Worker assignment is approaching (30) days prior to the expiration
of the approved duration of the temporary assignment.
3.4.5 The Human Resources Department is responsible to verify the eligibility of the Short-
term or Temporary Worker in conjunction with the Temporary Employment Agency
regarding background checks, physicals and other background screenings as deemed
necessary for the hiring of an individual on a temporary basis.
Title:Temporary Employment Policy Page 5 of 10
Title:Temporary Employment Policies&Procedures
Policy Number: CM-2015-001
4 Temporary Employee Sources
4.1 External Temporary Staffing Agency
4.1.1 The agency utilized must be one of the agencies recommended by the City Manager
and approved by the City Commission. These agencies are approved on a annual
basis by Commission resolution.
4.1.2 The agency shall source candidates, conduct interviews and reference checks and
ensure all required background checks are completed prior to the begin date of the
assignment. When required (e.g. for "critical" assignments), the City may request
additional background checks be completed by the agency at an additional cost. When
required (e.g. for driving positions), the City may request a driving record check, drug
test, and/or physical be completed by the employment agency at an additional cost.
4.1.3 The agency shall generate paychecks and invoices based upon hours
reported/approved by the City.
4.1.4 The agency shall provide Human Resources monthly assignment reports delivered via
email no later than the 10th day of the following month.
4.1.5 The agency must be in compliance with all applicable employment laws, including but
not limited to ensuring completion of employment eligibility forms prior to being
assigned to the City.
4.1.6 The agency must ensure all staff is covered under their worker's compensation
insurance.
4.2 Human Resources Short-term Employee Hiring
4.2.1 Provide the requesting department/division with information on relevant City policies
and procedures.
4.2.2 Source candidates, conduct interviews and reference checks and ensure all required
background checks are completed prior to the begin date of the assignment.
4.3 Identifying and Placing Employees via Temporary Staffing Agency
4.3.1 Temporary Workers are employees of the Temporary Agency. Therefore, it is
recommended the following not be provided to a Temporary Worker:
• Business cards
• Credit cards
• Name plates
Title: Temporary Employment Policy Page 6 of 10
Title: Temporary Employment Policies&Procedures
Policy Number: CM-2015-001
4.3.2 Additionally, the following types of programs or actions should be handled by the
Temporary Worker's employer(agency) and not by the City:
4.3.2.1 Performance appraisals, salary adjustments, employee benefits
• Do not negotiate the pay rate of Temporary Workers. The agency should set pay,
as well as handle all communication regarding raises for the worker.
• Do not negotiate a Temporary Worker's vacations or personal time off. Direct the
worker to his or her agency, which should then call you regarding coverage prior to
approval.
• Do not discuss job opportunities and the temporary worker's suitability for them
directly. Instead, refer the worker to publicly available job postings.
4.3.2.2 Disciplinary action
• Do not direct a Temporary Worker on his/her job performance. Instead, call the
Temporary Worker's agency and request that they do so, and tell them why it is
necessary.
• Do not terminate a Temporary Worker directly. Contact the agency to do so.
4.3.2.3 EEO/Harassment Policies, Procedures and Interpretation
• The City should provide information on specific work-related policies and
procedures Temporary Workers need to be aware of during their job assignment.
These may include parking, building access, ID badges, smoking, phone systems,
e-mail and other communication systems, solicitation, dress code, safety, non-
discrimination, culture and conduct, and confidentiality and non-disclosure.
• If there is a need to discuss specific harassment or discrimination issues with
Temporary Workers, contact the agency representative for resolution and seek
assistance from the City's Human Resources Department.
4.3.2.4 Training
• The City should provide any training that is specific in nature and required to
successfully complete the job assignments. This often includes office equipment or
specific software training or site-specific safety training.
• Requests for training beyond this scope should be referred to the staffing agency.
4.3.2.5 Travel
• If a temporary worker will be required to travel during the course of their assignment,
his or her employer (agency) should be responsible for all costs, reservations and
reimbursements. The City should provide adequate notice and information to the
appropriate employer(agency).
4.3.2.6 Injuries
• If an injury occurs, contact the agency for instructions
• The agency will provide you with the name of the medical facility contracted by the
agency.
• The agency is responsible for workers compensation coverage.
• For life threatening injuries contact, dial 911 for assistance.
Title:Temporary Employment Policy Page 7 of 10
Title:Temporary Employment Policies&Procedures
Policy Number: CM-2015-001
4.4 Identifying and Placing Employees via Human Resources
4.4.1 Short-term Workers are employees of the City.
4.4.2 Department Heads need to complete a position requisition and submit to Human
Resources for consideration.
4.4.3 Human Resources will submit request to Finance and the City Manager for approval
prior to beginning the recruitment process
4.4.4 Human Resources will assist the Department in the recruitment and interview process
to select the best candidate for the Short-term position.
Approved by:
City Manager Date
Title: Temporary Employment Policy Page 8 of 10
Title:Temporary Employment Policies and Procedures
Policy Number: CM-2015-001
5 APPENDIX
5.1 Forms
Temporary Staffing Request
City Position Requisition Form
Title:Temporary Employment Policy Page 9 of 10
Title:Temporary Employment Policies&Procedures
Policy Number: CM-2015-001
CITY OF DANIA BEACH
TEMPORARY STAFFING AUTHORIZATION REQUEST
The following form must be completed by the Department Head or authorized designee.
Once completed this form shall be submitted to Human Resources for review and
recommendation to the City Manager's office for final approval. Departments are
requested to seek guidance from Human Resources in determining the best method for
temporary staffing needs prior to completion of the request.
DEPARTMENT: Click here to enter department.
POSITION: Click here to enter position.
POSITION START DATE: Click here to enter date.
POSITION END DATE: Click here to enter date.HOURS: Enter hours.
REQUEST FOR TEMPORARY WORKER—STAFF AGENCY ❑
REQUEST FOR SHORT-TERM EMPLOYEE ❑
BUDGET ACCOUNT NUMBER Click hereto enter account number
GENERAL SUMMARY: Click hereto provide justification
PRINCIPAL DUTIES AND RESPONSIBILITIES: Click here to describe job requirements
SPECIAL SKILL REQUIREMENTS: Click here to describe special skills requirements
Dept. Director Signature: Click here to enter a date.
Date
Finance Director Signature: Click here to enter a date.
Date
Human Resources Signature: Click here to enter a date.
Date
City Manager Signature: Click here to enter a date.
Date
Title:Temporary Employment Policy Page 10 of 10
Southeast Florida Governmental Purchasing
Cooperative Group
CONTRACT AWARD
BIDIRFP NO.: 13-13-140F
DESCRIPTIONrWLE: Temporary Employment Services
INITIAL CONTRACT PERIOD: 10/15/13—10/14115
FIRST RENEWAL: 10-15-15—10-14-17
SECOND RENEWAL: 10-15-17—10-14-19 Final Renewal
TERM OF CONTRACT: 2 year term
2 additional 2 year renewal options available
ItlJ/1igfYNYNWIfY1NlNfflN[NlwhtJJYfY4Wiq/rtgiYNYfNtlUMYYdbNJIW1Y�lYaIYJYgNM1iNtYiYNi1NYWNY4MUf1Yl�IIW WJWIWIJY/YYtlWHWiNYNIf+iNYNWN/I/
SECTION#1 -VENDOR AWARD
Multiple vendors—see award letters,agenda memo and tabulation attached.
Field Staff: Albion Staffing Solutions,Tampa Service Co.,Inc.d/b/a Pacesetter
Office Staff: Albion Staffing Solutlons,Alpha 1 Staffing
RJiiqfliY/YJLWNY/wWiiYifiJJ4WN1YibWwFIWbYWiIYiNtIpYNNWYWJNIigitiYYJN1YYgILYYYliIIyJJJg1i1JYGlN'IWiiliiYlJNJlpYJYiriflYNijYJWYMW WaJiiYYli
SECTION#2—AWARDBACKGROUND INFORMATION
Initial Award Date: October 2,2013
First Renewal Award Date: September 21,2015
Second Renewal Award Date September 6,2017
Resolution/Agenda Item No.:
Insurance Required: X Yes No
Performance Bond Required: Yes X No
t1YiWJiNYNYYJYY141YNJJigtINNrYi1WYJt1>liliGlYiWiYWA1/fllqutl111JNYJiMNWIWi11i1NM111111Y/iNYW WNYt1Y1NJNIJYYiuYiW4YYJIwtlHYWi111YYJiiuNfJiJiiNYpY
SECTION#3-PROCURING AGENCY
Agency Name: City of Coral Springs
Agency Address: 9551 W Sample Road
Coral Spring, FL 33065
Agency Contact: Gail Dixon
Telephone: 954 344-1104
Facsimile: 954 344-1186
Email gdixon@coraisprings.org
1
CC} AL SPRINGS
-- EVERYTHING UNDER THE SUN
September 6, 2017
Mr. Larry E. Kosta
Tampa Service Co., Inc.
d/b/a Pacesetter Personnel Services
129 Lismore St.
Hutto,TX 78634-5685
REFERENCE: Temporary Services for Southeast Floridai p �'Y Employment ent p Ym
Governmental Purchasing Cooperative Group,Bid 13-D-140F
Dear Mr. Kosta:
I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of
September 6, 2017, awarded the final two year renewal of the aforementioned Bid for Field Staff
j`'
to Tampa Service Co., Inc. d/b/a Pacesetter Personnel Services. The term of this contract is for a
period of two years commencing from October 15,2017 through October 14,201.9.
Pursuant to the terms and conditions of this Bid. your certificate of Insurance must be forwarded
to this office, naming the City of Coral Springs as additional named insured, with coverage and
limits described in the bid's Instructions to Bidders, Section 6. Your certificate must be kept
current and on file throughout the term of this contract.
The attached list of job positions and hourly rates are noted on the tab and are the only items
awarded to your firm under this contract. Any other positions or rates are outside of this contract.
The City looks forward to a successful business relationship in this regard. If you require
additional information, or have concerns in this matter, please do not hesitate to contact
Purchasing Agent Gail Dixon in this office.
S rely,
Ang to Salomon
Purchasing Administrator
AS:mlm
cc: D.Pazdra,Director of Human Resources
R. Engle,Director of Parks&Recreation
Southeast Florida Governmental Purchasing Cooperative Group
Participating Members
CITY OF CORAL SPRINGS,FLORIDA - FINANCIAL SERVICES DEPARTMENT- PURCHASING DIVISION
9551 W.Sample Road - Coral Springs,FL 33065 - CoralSprings.org
Phone 954-344-1100 - Fax 954-344-1186
CORAL SPRING
-- EVERYTHING UNDER THE SUN —
September 6, 2017
Mr.Andrew Titley,Managing Director
Albion Staffing Solutions, Inc.
2520 N.W. 97th Avenue,#110
Doral,Florida 33172
REFERENCE: Temporary Employment Services for Southeast Florida
Governmental Purchasing Cooperative Group,Bid 13-D-140F
Dear Mr. Titley:
I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of
September 6, 2017, awarded the final two year renewal of the aforementioned Bid for Field Staff'
& Office Personnel to Albion Staffing Solutions, Inc. The term of this contract is for a period of
two years commencing from October 15,2017 through October 14, 2019.
Pursuant to the terms and conditions of this Bid, your certificate of Insurance must be forwarded
to this office, naming the City of Coral Springs as additional named insured, with coverage and
limits described in the bid's Instructions to Bidders. Section 6. Your certificate must be kept
current and on file throughout the term of this contract.
The attached list of job positions along with the hourly rates are noted on the tab and these are
the only items awarded to your firm under this contract. Any other positions or rates are outside
of this contract.
The City looks forward to a successful business relationship in this regard. If you require
additional information, or have concerns in this matter, please do not hesitate to contact
Purchasing Agent Gail Dixon in this office.
Sincerely,
Angelo Salomon
Purchasing Administrator
AS:mlm
cc: D. Pazdra, Director of Human Resources
Southeast Florida Governmental Purchasing Cooperative Group
Participating Members
CITY OF CORAL SPRINGS,FLORIDA• FINANCIAL SERVICES DEPARTMENT • PURCHASING DIVISION
9551 W.Sample Road • Cora!Springs, FL 33065 • CoralSprings.org
Phone 954-344-1100 • Fax 954-344-1186
CORAL SPRINGS
EVERYTHING UNDER THE SUN --
September 6, 2017
Ms. Garrie Harris,President
Alpha 1 StaffinfSearch Firm
3350 S.W. 148 Ave., Suite 220
Miramar, FL 33027
REFERENCE: Temporary Employment Services for Southeast Florida
Governmental Purchasing Cooperative Group,Bid 13-13-140F
Dear Ms. Harris:
I am pleased to inform you that the Coral Springs City Commission, at their regular meeting of
September 6, 2017, awarded the final two year renewal of the aforementioned Bid for Office
Personnel to Alpha 1 Staffing/Search Firm. The term of this contract is for a period of two years
commencing from October 15,2017 through October 14,2019.
Pursuant to the terms and conditions of this Bid,your certificate of Insurance must be forwarded
to this office, naming the City of Coral Springs as additional named insured, with coverage and
limits described in the bid's Instructions to Bidders, Section 6. Your certificate must be kept
current and on file throughout the term of this contract.
The attached list of job positions along with the hourly rates are noted on the tab and these are
the only items awarded to your firm under this contract. Any other positions or rates are outside
of this contract.
The City looks forward to a successful business relationship in this regard. If you require
additional information, or have concerns in this matter, please do not hesitate to contact
Purchasing Agent Gail Dixon in this office.
Sincerely,
Angelo Salomone
Purchasing Administrator
AS:mlm
cc: D. Pazdra, Director of Human Resources
Southeast Florida Governmental Purchasing Cooperative Group
Participating Members
CITY OF CORAL SPRINGS,FLORIDA• FINANCIAL SERVICES DEPARTMENT • PURCHASING DIVISION
9551 W.Sample Road - Coral Springs,FL 33065 • CoralSpdngs.org
Phone 954-344-1 100 a Fax 954-344-1 186
Meeting: September 6,2017
City of Coral Springs Department:Financial Services
City Commission Meeting Agenda Item Initiated By:Gad D'aon
Summary Sheet DOC ID:5496
SUBJECT: Temporary Employment Services
PLACEMENT: Consent
REQUESTED ACTION: Request to renew the contract for Bid #13-D-140F for Temporary
(INCLUDE CONTRACT Employment Services for Blue Collar Positions to Albion Staffing
START/TERM DATES) Solutions of Miami, FL and Tampa Service Company Inc. of
Houston, TX and the contract for Temporary Employment
Services for White Collar Positions to Albion Staffing Solutions
of Miami, FL and Alpha 1 Staffing of Miramar, FL from October
15, 2017 through October 14, 2019. The City's estimated annual
expenditure is $250,000. (REQUEST TO RENEW)
PROJECT REVIEWED BY
OR INCLUDED IN:
ATTACHMENTS:
BACKGROUND/DESCRIPTION:
The Southeast Florida Governmental Purchasing Cooperative Group began approximately 25
years ago with a small group of Broward County cities. The Co-Op has grown to 48 entities
from Broward, Miami-Dade, and Palm Beach Counties.
The Co-Op combines the buying power of the members on products or services purchased by
the members to achieve the best available pricing under a term contract. The Co-Op also
reduces staff time spent on bidding procedures. A lead agency completes the bidding for all
members that wish to participate in that procurement.
The City utilizes Temporary Employment Services in lieu of full-time staff or part-time personnel
on a regular basis. The hourly rates are low and staff time is saved processing applications and
hiring personnel for temporary assignments. The contract also affords the Departments the
opportunity to obtain personnel with only a 24 hour notice.
The City of Coral Springs is the lead agency for the Temporary Employment Services Contract,
which was utilized by Cooperative Agencies for the current two year contract term. Two vendors
are selected for both the White and Blue Collar position categories. Multiple vendors allow each
Co-Op agency a better opportunity to find appropriate Temporary personnel.
A four percent increase in the hour) rates was requested, and is being recommended b staff.
� P Y q � 9 Y
The recommended increase is due to the current more competitive labor market as well as
federally mandated health care expenses for insurance coverage provided by the vendors to
their temporary work staff have caused costs to rise.
Code Enforcement has been the main user of the White Collar positions along with Police, Fire,
Human Resources, and Community Development for office assistants and senior office
assistants. The Parks and Recreation Department has been the main user of the Blue Collar
positions for custodial personnel. The quality and dependability of the temporary staff provided
City of Coral Springs
Commission Meeting Agenda Item
Summary Sheet
Meeting: September 6, 2017
Subject: Temporary Employment Services
has been satisfactory, the savings have been substantial, and several have gone on to obtain
full time employment with the City.
Examples of positions and hourly wages with the 4%increase are as follows:
Position Vendor Current Hourly Rate 4% Increase
Maintenance Worker Albion $10.92 $11.35
Lead Worker Tampa $14.91 $15.50
Senior Office Assistant Alpha 1 $14.43 $15.00
Office Assistant Albion $12.13 $12.61
The Purchasing Division recommends the renewal of the Temporary Employment
Services contract to the listed vendors.
Copies to: M. Heller, Director of Financial Services
S. Grant, Deputy City Manager
S. Whitacre, Deputy City Attorney
J. Hearn, City Attorney
D. Pazdra, Director of Human Resources
Page 2
Revised Tab 7-26-17
TEMPORARY EMPLOYMENT SERVICES FOR 2nd Renewal 4% increase
S.E.FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP
BID NO. 13-D-140F
TABULATION
Vendor _ Albion Staffing Solutions Tampa Service Co.,Inc. Alpha 1 Staffing
Contact Maureen Santangelo Lagy Kosta Garde Harris
Phone# 954.796.3336 512.474.4481 954.734.2744
Item Est. Description Unit Total Price Unit Total Price Unit Total Price
No. Annual Price Price Price
Usage (Per (Per Hr) (Per Hr)
Hrs
A. Blue Collar
1 6,000 Custodian $12.43 $12.06
2 _ 30,800 Maintenance Worker $11.35 $12.06
3 2,200 Lead Worker $12.96 $15.50
4 120 Water Plant Operator $28.82 $32.48
5 _ 2,600 _ Facilities Technician _ $13.68 $21.91
6 7,100 Equipment Operator lI $14.90 NB -
7 100 Inspector 1 $25.93 NB _
B. White Collar
1 1,700 Receptionist $12.28 $13.10 _
2 7,750 Office Assistant $12.61 $17.40
3 4,320 Principal Office Assistant $12.96 _ $15.00 _
4 5,440 Sr.Office Assistant $14.67 $15.00
5 300 Permit Services $13.64 $14.41
R esentative
6 100 Legal Secre $i6.38 $17.69
7 540 Accounting Clerk I $16.38 $17.25
8 200 Accounting Assistant $19.10 $15.28
9 1,400 Accountant $24.56 $17.69
10 880 Information Services $15.00 $13.91
Technician
11 1,040 Information Services $15.00 $16.09
Specialist
12 3,040 Public Works Inspector $16.38 $16.09
13 800 Park Ranger $16.38 E $14.19
14- _ 40 Purchasing Assistant $13.64 1 1 $14.19 ^
The awarded vendors for Slue Collar positions are: Albion Staffing Solutions, and Tampa Service Co.
The awarded vendors for white Collar positions are: Albion Staffing, and Alpha 1 Staffing.
Note, a 4% increase was given to all three vendors for all positions in order to remain competitive in the marketplace,