HomeMy WebLinkAboutR-2018-163 City Authorizing To Execute A Renewal Option W/ Sam's Landscape Maintenance, Inc. For City-Wide Landscaping Services Amount Not To Exceed ($401,180.00) Each Yr For FY's 2019, 2020, & 2021 RESOLUTION NO. 2018-163
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A RENEWAL OPTION WITH SAM'S LANDSCAPE
MAINTENANCE, INC. FOR CITY-WIDE LANDSCAPING SERVICES IN AN
AMOUNT NOT TO EXCEED FOUR HUNDRED ONE THOUSAND ONE
HUNDRED EIGHTY DOLLARS ($401,180.00) EACH YEAR FOR FISCAL
YEARS 2019, 2020 AND 2021; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on October 27, 2015, the City Commission awarded a bid to Sam's
Landscape Maintenance, Inc., for City-wide landscape maintenance and right-of-way services in
the amount of Three Hundred Fifty Thousand Dollars ($350,000.00); and
WHEREAS, on February 13, 2018, the City Commission approved Resolution 2018-024
to amend the landscape maintenance for grounds and right-of-way maintenance agreement to
Sam's Landscape Maintenance, Inc., for additional services in an amount not to exceed Fifty One
Thousand One Hundred Eighty Dollars ($51,180.00); and
WHEREAS, the current contract will expire on November 12, 2018, which contract
provides for one (1) additional three (3) year renewal and both parties mutually agree to extend
under the same terms and conditions for a total of Four Hundred One Thousand One Hundred
Eighty Dollars ($401,180.00)per year for the three years; and
WHEREAS, the contract will exceed the annual vendor threshold of Twenty Five
Thousand Dollars ($25,000.00) each year the contract is in place;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "Whereas" clauses are ratified and confirmed to be true
and correct and they are made a part of and are incorporated into this Resolution by this
reference.
Section 2. That the City Commission approves the execution of an amendment to the
landscape maintenance agreement to extend the term for an additional three (3) year period
through November 12, 2021, a copy of which is attached as Exhibit "A", and made a part of and
incorporated into this Resolution by this reference, for a total cost for the renewal term of Four
Hundred One Thousand One Hundred Eighty Dollars ($401,180.00)per year.
Section 3. That the appropriate City officials are authorized to execute the
Amendment to the Sam's Landscape Maintenance, Inc. Agreement and any additional documents
pertaining to the Amended Agreement and to take all action necessary to implement the terms
and conditions of the Landscape and Maintenance Agreement as amended.
Section 4. That funding for the costs of this contract is approved annually and funded
in various Grounds Maintenance Account No. 46-50 within the respective City Department
approved level of annual budget appropriations in an amount of Four Hundred One Thousand
One Hundred Eighty Dollars ($401,180.00).
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall be in force and take effect retroactively to
November 12, 2018 upon its passage and adoption.
PASSED AND ADOPTED on Nov r 13, 2018.
ATTEST:
o y
r
THOMAS SCHNEIDER, CMC R` TAMARA JA S
CITY CLERK ISHED MAYOR
APPROVED A FORM AND CORRECTNESS:
THOM` J. SB
CITY ATTORNEY
2 RESOLUTION#2018-163
RENEWAL OF AGREEMENT BETWEEN THE CITY OF DANIA BEACH,FLORIDA
AND SAM'S LANDSCAPE MAINTENANCE,INC.
This is a Renewal of an Agreement (the "Renewal"), which Agreement, dated November
12, 2015 (the "Agreement") exists between the City of Dania Beach, Florida, a Florida municipal
corporation (the "City") and Sam's Landscape Maintenance, Inc., a Florida corporation (the
"Contractor") with its principal place of business located at 14030 SW 20 Street, Davie, Florida
33325, for grounds and right-of-way maintenance services. The City and Contractor wish to
renew the Agreement for one (1) additional three (3) year period up to and including November
12, 2021.
In consideration of the mutual covenants, terms and conditions contained in the
Agreement and in this Renewal of it, and for other good and valuable consideration, the
adequacy and receipt of which are acknowledged and agreed upon, the parties agree to the
following:
1. That the Agreement is renewed and it shall remain in effect up to and including
November 12, 2021.
2. That this Agreement is retroactive to November 12, 2018, immediately upon its
execution by both parties.
3. That the terms and conditions of the Agreement will remain the same throughout the
term of this Renewal.
4. The cost of the three (3) year renewal is a total not to exceed amount of Four
Hundred One Thousand One Hundred Eighty Dollars ($401,180.00)per year.
5. That in all other respects, the Renewal is ratified and reaffirmed and remains in full
force and effect.
IN WITNESS OF THE FOREGOING, the parties have executed this Renewal on
2018.
CITY:
ATTEST: CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
THOMAS SCHNEIDER, CMC TAMARA JAMES
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
THOMAS J. ANSBRO ROBERT BALDWIN
CITY ATTORNEY CITY MANAGER
CONTRACTOR:
SAM'S LANDSCAPE MAINTENANCE,
INC., a Florida Corporation
WITNESSES:
Signature Signature
PRINT Name PRINT Name
Signature TITLE
PRINT Name
STATE OF FLORIDA
COUNTY OF
BEFORE me on 2018, personally appeared
as (title) of Sam's Landscape
Maintenance Inc., a Florida corporation, who acknowledged execution of the foregoing renewal
of the Renewal for the use and purposes mentioned in it, and that the instrument is the sole act
and deed of the Contractor. Such person is personally known to me or has produced
as identification.
NOTARY PUBLIC
State of Florida
PRINT Name of Notary
My Commission Expires:
4 RESOLUTION#2018-163