HomeMy WebLinkAboutR-2018-166 City Authorizing To Execute A Financial Statement Audit Engagement Letter With HCT Certified Public Accountants & Consultants, LLC, For Professional Auditing Services, Under RFP No. 18-017 RESOLUTION NO. 2018-166
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A FINANCIAL STATEMENT AUDIT ENGAGEMENT LETTER
WITH HCT CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS,
LLC, FOR PROFESSIONAL AUDITING SERVICES, UNDER REQUEST FOR
PROPOSAL NO. 18-017; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City is required to conduct an annual financial statement audit by use of a
qualified public accounting firm under rules of the State Auditor General and in accordance with
Florida Statutes, Section 218.39 (b); and
WHEREAS, a letter dated July 12, 2018, received from the Florida Attorney General's
Office, confirmed the City's need to publicly solicit proposals for financial statement audit services
under Florida Statutes 218.391, after the last auditor engagement ended; and
WHEREAS, on July 24, 2018, the City Commission established an audit committee for the
purposes of developing a request for proposals ("RFP"), establishing evaluation criteria, evaluating
proposals received, and as required by state law, ranking and recommending in order of preference
no fewer than three firms deemed to be the most qualified, pursuant to Florida Statutes Section
218.391(3)(e); and
WHEREAS, the City publicly solicited for responses to the RFP for qualified accounting
firms to provide annual financial auditing services for the City of Dania Beach; and
WHEREAS, on October 26, 2018, at 10:30 a.m. the City held its RFP response opening and
received a total of eight(8)proposals; and
WHEREAS, on November 2, 2018 at 11:00 a.m. the audit committee met and evaluated the
proposals received and has recommended and ranked, in order of preference, the top three (3)
ranked firms, in accordance with the Florida Statutes, Section 218.391 (3) (e) and the guidelines of
the State Auditor General as follows:
• Rank No. 1: (highest) Mauldin&Jenkins, LLC
• Rank No. 2: Keefe McCullough, LLP
• Rank No. 3: Marcum, LLP
WHEREAS, in accordance with Florida Statutes Section 218.391(4)(b), since
compensation is one of the factors established in the RFP and used in the evaluation of proposals,
"the governing body shall select the highest-ranked qualified firm or must document in its public
records the reason for not selecting the highest-ranked qualified firm"; and
WHEREAS, the Florida Auditor General Audit Selection Guidelines state that if an entity
chooses to select a firm other than the Audit Committee's highest recommended firm "it would be
reasonable to assume that justification is necessary and should be documented for the selection of
any firm over a higher ranked firm"; and
WHEREAS,the audit engagement will provide for an initial three (3) year contract with the
option of two (2) one year renewals subject to approval by the City Commission;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are acknowledged as factual and correct and
they are made part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission of the City of Dania Beach authorizes the proper City
officials to execute an audit services engagement letter agreement with HCT Certified Public
Accountants And Consultants, LLC, as the provider of City annual financial auditing services for a
period of three (3) years (for the years ending September 30, 2018, 2019 and 2020) as outlined in
the RFP document, with a possibility of two (2) one (1) year renewals at the City's option.
Section 3. That the City Commission further authorizes the proper City officials to take all
steps necessary to execute an engagement letter for financial auditing services with the firm.
Section 4. That all Resolutions or parts of resolutions in conflict with any portion of the
provisions in this Resolution are repealed to the extent of such conflict.
Section 5. That this Resolution shall be in force and become effective immediately upon its
passage and adoption.
PASSED AND ADOPTED on Novembra 13, 2018.
ATTEST:
•
THOMAS SCHNEIDER, CMC TAMARA JAM S
CITY CLERK t•�► MAYOR
'
APPRO� AST A D LEGA g8115HE0�
THO ' AN RO
CITY ATTO EY
2 RESOLUTION#2018-166