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Home My WebLink AboutR-2018-167 City Authorizing Funds for Purchase of Various Water Meter Component Parts, Utility Pipes & Related Appurtenances, Under The Southeast FL Government Purchasing Cooperative Group($25,000.00 RESOLUTION NO. 2018-167 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF VARIOUS WATER METER COMPONENT PARTS, UTILITY PIPES AND RELATED APPURTENANCES, TO BE PURCHASED FROM VARIOUS SUPPLY VENDORS UNDER THE SOUTHEAST FLORIDA GOVERNMENT PURCHASING COOPERATIVE GROUP CONTRACT PRICING FOR FISCAL YEAR 2018-2019, WHICH MAY EXCEED AN ANNUAL SINGLE VENDOR TOTAL AMOUNT OF TWENTY- FIVE THOUSAND DOLLARS ($25,000.00), AND FURTHER PROVIDING THAT SUCH PURCHASES ARE TO BE MADE WITHIN THE RESPECTIVE DEPARTMENTS' APPROVED BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained in the last eighteen (18) months by other government agencies such as the federal government, State of Florida or a Florida municipality or county; and; WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection (a), sets the monetary threshold or limitation at $25,000.00 for a vendor each fiscal year; and WHEREAS, the Public Services Director has determined that it is necessary to purchase various water meter component parts and water supply components for City use; and WHEREAS, the Public Services Director has determined that not every water supply vendor provides all necessary supplies which may be required by the City, and therefore, purchases from multiple vendor agencies need to be made for City purchases; and WHEREAS, the Public Services Director has determined that these supplies can be obtained at the least cost to the City without competitive bidding and without advertisement for bids from the following vendors under the existing Co-op Agreement with the Southeast Florida Government Purchasing Cooperative Group Contracts, a copy of which is attached as Exhibit A: • Ferguson Enterprises, Inc. • Fortiline Waterworks, Inc. • Core & Main LP • Lehman Pipe & Plumbing; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the above "Whereas" clauses are approved, made a part of and incorporated into this Resolution by this reference. Section 2. That the City Commission approves the purchase of water meter component parts and water supply components from various suppliers approved under the existing Co-Op Agreement with the Southeast Florida Government Purchasing Cooperative Group in an amount that may exceed the annual vendor $25,000.00 purchase threshold from a single vendor. Section 3. That the proper City officials are authorized to process the necessary procurement documents with the company, provided, however, that no contract will become effective unless and until City officials complete their execution of it. Section 4. That all Departments' purchases for water meter component parts and water supply components shall be subject to and made within the Water Department approved level of its respective annual budget appropriation. Section 5. That funding for these purchases are planned and appropriated in the FY 2018-2019 approved budget in the Water Fund Distribution Division Account Number#401-33- 02-533-46-70 and the Sewer Fund Sewer Utility Collection Division Account #402-35-02-535- 46-70 for a combined total of One Hundred Forty Thousand Dollars ($140,000.00). Additional budgeted funding may also be utilized through various other accounts for citywide capital projects or repairs. Section 6. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. 2 RESOLUTION#2018-167 Section 7. That this Resolution shall become effective immediately upon its passage and adoption. PASSED and ADOPTED on December 11, 2018. ATTEST: ��p► BE,gC THOMAS SCHNEIDER CMC LORI LEWELLEN R` CITY CLERK MAYOR [15NE APPROVED AS TO FO AND CORRECTNESS: TH SJ. A O CITY ATTO 3 RESOLUTION#2018-167 f dik Southeast Florida Governmental Purchasing Cooperative Group CONTRACT AWARD Please complete each of the applicable gray boxes and submit with bid documents and applicable award notices and tabulations to 1piyerkmyboca.us for placement on the NIGP SE FL Florida Website Coop Contract page. BID/RFP NO.: #2011-12/22 DESCRIPTIONITITLE: Water Meter Fittings and Water Line Accessories CONTRACT TERM: Starts: November 1,2017 Ends:October 31,2018(Renewal 3 of 3) OPTIONS OF CONTRACT: 0 (Number of renewals) SECTION#1 -VENDOR AWARD Vendor Name: Ferguson Enterprises,Inc. Vendor Address: 1950 NW 18th St.,Pompano Beach, FL 33069 Contact: Drew Petonick,Outside Sales Phone: 954-973-8100 Fax: 954-917-3134 Email Address: drew.petonickCabferguson.com Vendor Name: Fortiline Waterworks,Inc. Vendor Address: 6759 White Drive,Riviera Beach, FL 33407 Contact: Greg Panasuk,Municipal Sales Phone: 772-408-1960 Fax: 772-408-1963 Email Address: prea.panasuk(cDfortiline.com Vendor Name: Core&Main LP Vendor Address: 4310 NW 10th Avenue,Oakland Park, FL 33309 Contact: Susan Read, Municipal Sales Coordinator Phone: 954-772-7343 Fax: 954-772-0443 Email Address: susan.reedfcD_coreandmain.com Vendor Name: Lehman Pipe&Plumbing Vendor Address: 230 NW 29th Street,Miami, FL 33127 Contact: Josh Aberman,Executive VP Phone: 305-576-3054 Fax: 305-576-3066 Email Address: losh(cDlehmanpiye.com 1 SECTION#2—AWARD/BACKGROUND INFORMATION Award Date: October 16,2012 Resolution/Agenda Item No.: 2012/197 1st Renewal Award November 3,2015 Resolution/Agenda Item No.: 2015/216 2nd Renewal Award November 1,2016 Resolution/Agenda Item No.: 2016/211 3ro Renewal NO Commission Approval Required Insurance Required: Yes Performance Bond Required: No SECTION#3-LEAD AGENCY Agency Name: City of Deerfield Beach Agency Address: 401 SW 4th Street,Deerfield Beach,FL 33441 Agency Contact: Christine Miller,Senior Buyer Telephone: 964-480-4415 Facsimile: 954-480-4388 Email: cdmiller@deerfield-beach.com 2 Deerfield Beach Florida June 20, 2018 SENT VIA E-MAIL Susan Helms Core &Main LP f/k/a HD Supply Waterworks, LTD. 6933 Old Nasa Boulevard Melbourne, FL 32901 Re: Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Dear Ms. Helms: The contract is due to expire on October 31, 2018. Pursuant to the Contract Extension, Section 1.3.2 of the ITB, the City of Deerfield Beach is exercising its right to extend the current contract for ninety (90) days past the contract expiration date. The new contract expiration date will be January 31, 2019. Kindly return this letter within five (5) business days to my attention: City of Deerfield Beach, Purchasing and Contract Administration, 401 SW 4"'Street, Deerfield Beach, FL 33441. If you have any questions concerning this letter, please contact me at (954)480-4415. Sincerely, V\/- Christine Miller Senior Buyer I hereby acknowledge the City's right to exercise a ninety (90) day extension of the contract per Section 1.3.2 of said contract. Susan Reed Print Sign June 26. 2018 Date 150 NE 2nd Avenue • Deerfield Beach, FL 33441 954.480.4200 www.dfb.city Deerfield Beach Florida June 20, 2018 SENT VIA.E-MAIL Josh Aberman Lehman Pipe and Plumbing Supply, Inc. 230 NW 29"'Street Miami, FL 33127 RE: Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Dear Mr. Aberman, The contract is due to expire on October 31, 2018. Pursuant to the Contract Extension, Section 1.3.2 of the ITB, the City of Deerfield Beach is exercising its right to extend the current contract for ninety (90) days past the contract expiration date. The new contract expiration date will be January 31, 2019, Kindly return this letter within five (5) business days to my attention: City of Deerfield Beach, Purchasing and Contract Administration,401 SW 4t'Street, Deerfield Beach, FL 33441. If you have any questions concerning this letter, please contact me at(954)480-4415. Sincerely, ��,' Christine Miller Senior Buyer I hereby acknowledge the City's right to exercise a ninety(90)day extension of the contract per Section 1.3.2 of said contract. " Print Sign Date 150 NE 2nd Avenue Deerfield Beach, FL 33441 954.480.4200 . www.dfb.city i r Deerfield Beach Florida June 20, 2018 { SENT VIA E-MAIL 5 Greg Panasuk Fortiline Waterworks, Inc. 6759 White Drive Riviera Beach, Ft 33407 RE: . Water Meter Fittings and Water tine Accessories ITB#2011-12122 Dear Mr. Panasuk, The contract is due to expire on October 31, 2018. Pursuant to the Contract Extension, Section 1.3.2 of the ITB, the City of Deerfield.Beach is exercising its right to extend the current contract for ninety (90) days past the contract expiration date. The new contract expiration date will be January 31, 2019. Kindly return this letter within five (5) business days to my attention: City of Deerfield Beach, Purchasing and Contract Administration,401 SW 4'h Street, Deerfield Beach, Ft 33441. If you have any questions concerning this letter, please contact me at(954)48074415. Sincerely, CVrisine Miller Senior Buyer I hereby acknowledge the City's right to exercise a ninety (90) day extension of the contract per Section 1.3.2 of said contract. Print Sign Dom' Date 150 NE 2nd Avenue Deerfield Beach, FL 33441 954,480.4200 Www.dfb.city Deerfield Beach Florida June 20,2018 SENT VIA E-MAIL Drew Petonick Ferguson Enterprises, Inc. 1950 NW 18t'Street Pompano Beach, FL 33069 RE: Water Meter Fittings and Water Line Accessories ITB#2011-1-2/22 Dear Mr. Petonick, The contract is due to expire on October 31, 2018. Pursuant to.the Contract Extension, Section 1.3.2 of the ITB, the City of Deerfield Beach Is exercising-its right to extend the current contract for ninety(90) days past the contract expiration date. The new contract expiration date will be January 31,2019. Kindly return this letter within five (5) business days to my attention: City of Deerfield Beach, Purchasing and Contract Administration,401 SW 41h Street, Deerfield Beach, FL 33441. If you have any questions concerning this letter, please contact me at(954)480-4415. Sincerely, Caiser Senior Buyer I hereby acknowledge the City's right to exercise a ninety (90)day extension of the contract per Section 1.3.2 of said contract. Print Sig Date 150 NE 2nd Avenue Deerfield Beach, FL 33441 954.480.4200 www.dfb.city