HomeMy WebLinkAboutR-2018-176 City Authorizing to Execute a Second Amendment to Agreement for Professional Aquatic Facilities Mgmt Svcs, which Exists w/ Jeff Ellis Mgmt LLC, Relating to A Month-To-Month Extension RESOLUTION NO. 2018-176
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A SECOND AMENDMENT TO THE AGREEMENT FOR
PROFESSIONAL AQUATIC FACILITIES MANAGEMENT SERVICES,
WHICH AGREEMENT EXISTS BETWEEN THE CITY AND JEFF ELLIS
MANAGEMENT LLC, RELATING TO A MONTH-TO-MONTH EXTENSION
UNDER THE SAME PRICING, TERMS, AND CONDITIONS; PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, City officials executed an aquatic facilities management agreement with
Jeff Ellis & Associates, Inc. (d/b/a Jeff Ellis Aquatic Management), a foreign corporation
authorized to conduct business in Florida, for the provision of lifeguard, operation and
maintenance services for the C.W. Thomas Park Pool and the P.J. Meli Aquatic Complex on
December 11, 2014; and
WHEREAS,the initial Agreement expired December 14, 2016; and
WHEREAS, the initial Agreement provided for one (1) two (2) year renewal period for
the requested services, subject to the approval of the City and Jeff Ellis & Associates, Inc. (d/b/a
Jeff Ellis Aquatic Management); both the parties agreed to continue the existing services for the
two (2) year renewal period for an amount not to exceed Two Hundred Seventy Five Thousand
Two Hundred Twenty Nine Dollars and Thirty One Cents ($275,229.31) per contract year,
subject to City Commission approval; and
WHEREAS, the City approved a two year extension of the contract from December 12,
2016 to December 11, 2018 (Resolution 2016-147); and
WHEREAS, the City executed a First Amendment to the Agreement for Professional
Aquatic Facilities Management dated December 11, 2014, in accordance with the City
Commission directive that City park facilities be opened on Mondays, and also providing that the
City's annual financial consideration paid to Jeff Ellis Management LLC be increased by Seventy
Two Thousand Six Hundred Forty Four Dollars ($72,644.00) for the remaining contract term of
fifteen months expiring December 11, 2018; and
WHEREAS,the City of Dania Beach is currently in the process of issuing a new Request
for Proposal (RFP) for Aquatic Services; and
WHEREAS, the Parks and Recreation Department recommends a month-to-month
extension of the contract with the same terms and conditions until such time as a new contract
can be awarded; and
WHEREAS, the current monthly cost exceeds the Twenty-Five Thousand Dollar
($25,000.00) annual vendor threshold for a single vendor requiring City Commission approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the proper City officials are authorized to execute a Second
Amendment to the Agreement for Professional Aquatic Facilities Management dated December
11, 2014, existing between the City and Jeff Ellis Management, LLC, on a month-to-month basis
with the same pricing, terms, and conditions until such time as a new contract can be awarded for
the services under City Request for Proposal No. 18-018, and further authorizes the City to
exceed the annual vendor threshold of Twenty Five Thousand Dollars ($25,000.00).
Section 2. That the City Manager and City Attorney are authorized to make minor
revisions to the Amendment to the Agreement which are deemed necessary and proper and in the
best interests of the City.
Section 3. That the cost of the Agreement for Fiscal Year 2018-2019 is planned and
appropriated by the City Commission in the General Fund Recreation Contractual Services
Account 001-72-06-572-34-10.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to such extent of such conflict.
Section 5. That this Resolution shall be in force and take effect December 11, 2018.
2 RESOLUTION#2018-176
PASSED AND ADOPTED on December 11, 2018.
ATTEST: �►��
� y
THOMAS SCHNEIDER, CMC 0.1 M LORI LE ELLEN
CITY CLERK ` q� MAYOR
`lSHE4
APPROVED AS TO FO AND CORRECTNESS:
THOMA N
CITY ATTORN Y
3 RESOLUTION 42018-176