HomeMy WebLinkAboutR-2019-038 A Resolution of the City Commission of the City, Pertaining to Expense Allowances for the Mayor and City Commissioners; Providing for Conflicts; Further, Providing for an Effective Date. RESOLUTION NO. 2019-038
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, PERTAINING TO EXPENSE ALLOWANCES FOR THE
MAYOR AND CITY COMMISSIONERS; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission held a workshop to discuss the City Commission
budget on April 19, 2019; and
WHEREAS, it was the consensus of the City Commission to increase the current annual
expense allowance for the City Commission from Six Thousand Dollars ($6,000.00) to Ten
Thousand Dollars ($10,000.00); and
WHEREAS, a non-accountable expense allowance as defined per Exhibit "A" is
established and intended to defray and cover business related costs associated with
Commissioners' positions as elected officials;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the annual expense allowance of the Mayor and City Commissioners
of the City of Dania Beach shall be Ten Thousand Dollars ($10,000.00) per year effective June
1, 2019, payable bi-weekly in conjunction with the City's payroll schedule in the amount of
Three Hundred Eighty Four Dollars and Sixty Two Cents ($384.62)per pay period.
Section 2. That the foregoing "WHEREAS" clauses are ratified and confirmed as
being true and correct and they are made a specific part of this Resolution.
Section 3. That the fiscal impact for the remainder of fiscal year 2018-2019 in the
amount of Six Thousand Seven Hundred Four Dollars ($6,704.00) shall be appropriated during
the mid-year budget from Commission Contingency account 001-18-00-59-99-10 to the
Commission Expense Allowance Account 001-11-00-511-11-13.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
shall be repealed to the extent of such conflict.
Section 5. That this Resolution shall be in force and take effect June 1, 2019 upon its
adoption and passage.
PASSED AND ADOPTED on May 14 2019.
ATTEST: P�1A 8
THOMAS SCHNEIDER, CMC a,, LORI EWELLEN
CITY CLERK MAYOR
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APPROVED TO F AND CORRECTNESS:
O AS �tEY
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CITY ATT
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EXHIBIT "A"
A non-accountable plan is defined as an allowance for business expenses or non-conference
travel related expenses in the Tri-County area, defined as Broward, Miami-Dade and Palm Beach
Counties, that does not need to be justified to the employer. Money provided to employee in a
non-accountable plan is considered taxable income and will appear on the employee's W-2.
Expenses should be directly related to conducting business. "Directly related" means that the
purpose of the gathering was to conduct city related business as a Commissioner of the City, and
that you did indeed engage in business.
The expenditures must be ordinary and necessary business expenses. "Ordinary" means that most
people in your line of work—or the employers—spend money on the same thing. "Necessary"
means the purchase or expense was more or less integral to doing business.
Items which shall be covered under the Commission expense allowance include but are not
limited to:
• Mileage within the Tri-County area
• Vehicle expenses (fuel, oil, insurance and maintenance)
• Parking fees within the Tri-County area
• Tolls within the Tri-County area
• Transit type fare within the Tri-County area(bus fare,train fare,taxi fare, Uber, Lyft, or
any shuttle type services)
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• Non-conference related meals
• Non-conference business related breakfasts, luncheons, or dinners
• Individual business related entertainment
• Individual flower deliveries (congratulatory or condolences)
• Individual professional subscriptions to trade or business publications
• Individual dues for professional or trade organizations
• Office supplies including but not limited to printer ink, copy paper, toner,portfolios,
electronic or electronic accessories other than those basics provided to all other city
employees
• Individual donations to organizations or events
• Local fundraiser events or table sponsorships
• Uniforms (personalized City shirts,jackets, pants, and other clothing over and above the
approved annual allotted budget)
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