HomeMy WebLinkAboutR-2019-052 City Authorizing to Execute a Second Two (2) Year Renewal of Existing Agreement w/ Regions Security Svcs, Inc., - Security Staffing Services for City Hall Parking Garage ($270,426.00) RESOLUTION NO. 2019-052
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A SECOND TWO (2) YEAR RENEWAL OF THE EXISTING
AGREEMENT WITH REGIONS SECURITY SERVICES, INC., FOR
SECURITY STAFFING SERVICES FOR CITY HALL PARKING GARAGE
AND THE WATER TREATMENT PLANT, WHICH SERVICES SHALL NOT
EXCEED TWO HUNDRED SEVENTY THOUSAND FOUR HUNDRED
TWENTY SIX DOLLARS ($270,426.00) PER FISCAL YEAR; PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City awarded a contract for security services to Regions Security
Services, Inc. on May 24, 2016 by Resolution 2016-065 under City Request for Letters of
Interest ("RLI") No. 15-019, at a maximum annual cost of Fifty Thousand Dollars ($50,000.00),
with an agreement effective July 20, 2016 through July 20, 2017; and
WHEREAS, the City Commission approved Resolution 2016-108, for a First
Amendment to the original agreement for additional services in the amount of Fifty Thousand
Dollars ($50,000.00) to add security services for City Hall during working hours and further
amended the original term of the agreement to provide for a one (1) year term with an option of
the City to renew for two (2) additional two-year periods; and
WHEREAS, the City Commission approved Resolution 2017-073 to execute the first
two (2) year renewal option of the Agreement in an amount not to exceed One Hundred
Thousand Dollars ($100,000.00); and
WHEREAS, on August 21, 2018, the City entered into a Second Amendment to the
Agreement, approved by Resolution 2018-094, providing for the addition of an armed guard to
cover the hours of 5:00 p.m. to 8:00 a.m., seven (7) days per week at the water treatment plant
and increasing the hours for the after-hours security at the City's parking garage to a twenty-four
(24) hour, seven (7) day a week schedule in an amount not to exceed One Hundred Three
Thousand Six Hundred Ten Dollars ($103,610.00) and One Hundred Sixty Four Thousand Two
Hundred Sixteen Dollars ($164,216.00) respectively, plus the cost of a golf cart; and
WHEREAS, Regions Security Services, Inc. and the City are both desirous and willing
to continue the services agreement and exercise the second two (2) year renewal option with no
increase in cost through July 20, 2021; and
WHEREAS, the City Administration recommends the existing agreement with Regions
Security Services, Inc. be extended for the second two (2) year renewal term to provide security
staffing services at an annual amount not to exceed Two Hundred Seventy Thousand Four
Hundred Twenty Six Dollars ($270,426.00) per year, reflecting no increase to the present annual
maximum service cost;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "WHEREAS" clauses are true and correct, and they are
made a part of and are incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute the second two (2)
year renewal option for the existing Agreement with Regions Security Services, Inc., for Security
Staffing Services for City Hall/Parking Garage and the Water Treatment Plant subject to an
annual maximum amount not to exceed Two Hundred Seventy Thousand Four Hundred Twenty-
Six Dollars ($270,426.00) per year, which Second Renewal is attached as Exhibit "A", and is
made a part of and incorporated into this Resolution by this reference.
Section 3. That cost of the Agreement is planned and appropriated in the current
approved City budget in the following accounts:
• General Services Administration Contractual Services Account Number 001-18-00-
519-34-10 in the amount of Forty-Five Thousand Eight Hundred Ninety-Eight
Dollars ($45,898.00)
• Parking Fund Contractual Services Account Number 404-45-03-545-34-10 in the
amount of One Hundred Eighteen Thousand Three Hundred Eighteen Dollars
($118,318.00)
• Water Plant Utility Contractual Services Account 401-33-03-533-34-10 in the
amount of One Hundred Six Thousand Two Hundred Ten Dollars ($106,210.00).
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
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PASSED AND ADOPTED on June 11, 2019.
ATTEST:
THOMAS SCHNEIDER, CMC a„ L LLEN
CITY CLERK MAYOR
et/SHED
APPROVED T, O AND CORRECTNESS:
THOMAS J. ANS * O
CITY ATTORNW
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SECOND TWO-YEAR RENEWAL OF AGREEMENT BETWEEN THE CITY OF DANIA
BEACH,FLORIDA,AND REGIONS SECURITY,INC,A FLORIDA CORPORATION
This is a Second Renewal of an Agreement (the "Renewal"), which Agreement dated
July 20, 2016 (the "Agreement") exists between the City of Dania Beach, Florida, a Florida
municipal corporation (the "City") and Regions Security Services, Inc., a Florida corporation
(the "Contractor"), with its principal place of business located at 7925 NW 12th Street, Suite
306, Doral, Florida 33126 for providing security services at various City facilities. A copy of the
existing Agreement, dated July 20, 2016 and the First Amendment to the Agreement, dated
September 7, 2016, are attached as composite Exhibit "A", which are made a part of and
incorporated into this Renewal by this reference. The City and Contractor wish to renew the
Agreement for one (1) two (2) year period up to and including July 20, 2021.
In consideration of the mutual covenants, terms and conditions contained in the
Agreement and in this Renewal of it, and for other good and valuable consideration, the
adequacy and receipt of which are acknowledged and agreed upon, the parties agree to the
following:
1. That the existing Agreement that was executed on July 20, 2016, is renewed and it
shall remain in effect up to and including July 20, 2021.
2. That the terms and conditions of the Agreement dated July 20, 2016, along with the
First Amendment to the Agreement dated September 7, 2016, will remain the same
throughout the term of this Renewal of it.
3. The cost of the first two (2) year renewal is a total cost not to exceed Two Hundred
Seventy Thousand Four Hundred Twenty Six Dollars ($270,426.00) per year.
4. That in all other respects, the Agreement is ratified and reaffirmed and remains in
full force and effect.
IN WITNESS OF THE FOREGOING, the parties have executed this Renewal on
2019.
CITY:
ATTEST: CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
THOMAS SCHNEIDER, CMC ANA M. GARCIA, ICMA-CM
CITY CLERK CITY MANAGER
APPROVED AS TO FORM AND CORRECTNESS:
THOMAS J. ANSBRO
CITY ATTORNEY
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CONTRACTOR:
REGIONS SECURITY SERVICES, INC.
a Florida Corporation
ATTEST:
Signature Signature
PRINT Name PRINT Name
Signature Title
PRINT Name
STATE OF FLORIDA
COUNTY OF
BEFORE me on , 2019, personally appeared
as of Regions Security Services, Inc.,
a Florida corporation, who acknowledged execution of the foregoing Agreement for the use and
purposes mentioned in it, and that the instrument is the act and deed of the Contractor. Such
person is personally known to me or produced as identification.
NOTARY PUBLIC
State of Florida
My Commission Expires:
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