HomeMy WebLinkAbout2019-06-11 Regular City Commission Meeting Minutes MINUTES OF REGULAR MEETING
DANIA BEACH CITY COMMISSION
TUESDAY, JUNE 115 2019 - 7:00 P.M.
1. Call to Order/Roll Call
Mayor Lewellen called the meeting to order at 7:00 p.m.
Present:
Mayor: Lori Lewellen
Vice-Mayor: Lauren Odman
Commissioners: Chickie Brandimarte
Bill Harris
Tamara James
City Manager: Ana M. Garcia, ICMA-CM
City Attorney: Thomas Ansbro
City Clerk: Thomas Schneider
2. Moment of Silence and Pledge of Allegiance
Mayor Lewellen called for a moment of silence after the Pledge of Allegiance to the United
States Flag.
3. Presentations and Special Event Approvals
3.1 Certificate of Recognition for Scholastic Achievement from the Hollywood Florida
Scholarship Foundation presented to Jessica Romer, Kimberly Lastra, Farah
Inayet, and Danielle Miller- Pat Chukerman - Mayor Lewellen
Members of the Hollywood Florida Scholarship Foundation introduced themselves and Ms.
Chukerman gave a brief overview of the foundation.
3.2 Presentation of City's Comprehensive Annual Financial Report for Fiscal Year 2018
by HCT Certified Public Accountants and Consultants, LLC
Harvey Covington, HCT Accountants, provided a PowerPoint presentation of the FY 2017-2018
CAFR, which is attached to and incorporated into these minutes.
3.3 Dania Beach Chamber of Commerce update by Randie Shane
Ms. Shane gave an overview of the Hurricane Expo held on June 1st, and thanked the
Commission for their support.
3.4 Special Event request from Neptune (TNT) Fireworks to install temporary canopies
during their annual Fireworks Sale from June 13, 2019 - July 11, 2019, at 768 E
Dania Beach Boulevard, Dania Beach, Florida
Commissioner Harris motioned to approve the Special Event request for Neptune (TNT)
Fireworks; seconded by Commissioner James. The motion carried unanimously.
4. Proclamations
There were no proclamations at this meeting.
5. Citizen Comments
Vivek Golikeri, 301 SE 3rd Street, spoke of the need for new laws imposing fines or community
service for various behaviors in the community.
Alisa and Brad Capuozzo, 4437 SW 25 Terrace, noted they are building their home at this
address, and spoke about issues with Dania Cove Park and street flooding on SW 25 h Terrace.
City Manager Garcia noted all hands are on deck regarding these issues which were reported to
her via email forwarded from the Commission.
Marjorie Perry, 5521 SW 44 Terrace, commented on Item 9.5 and said she needs help with the
City of Hollywood Kosher Hotel and setback.
6. Public Safety Reports
Captain Daniel Marks, BSO Chief of Police, reported on recent criminal activity in the City. He
noted school is out and residents should be aware of home break-ins occurring when the
occupants are away.
Richard Brown, Fire Safety Inspector, BSO Fire Rescue, noted the Comprehensive Emergency
Management Plan would be presented at the next Commission meeting. He presented a short
video on the Broward County Summer Sizzle program.
7. Consent Agenda
Items removed from Consent Agenda: #7.3, #7.8
7.1 Minutes:
Approve Minutes of May 28, 2019 City Commission Meeting
Minutes of Regular Meeting 2
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
7.2 Travel Requests: None
Resolutions
7.4 RESOLUTION#2019-052
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A SECOND TWO(2) YEAR RENEWAL OF
THE EXISTING AGREEMENT WITH REGIONS SECURITY SERVICES, INC., FOR SECURITY STAFFING
SERVICES FOR CITY HALL PARKING GARAGE AND THE WATER TREATMENT PLANT, WHICH
SERVICES SHALL NOT EXCEED TWO HUNDRED SEVENTY THOUSAND FOUR HUNDRED TWENTY
SIX DOLLARS ($270,426.00) PER FISCAL YEAR; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
7.5 RESOLUTION#2019-053
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT TO UTILIZE THE
COOPERATIVE PURCHASING NETWORK CONTRACT NO. R151501, FOR EQUIPMENT AND TOOL
RENTAL SERVICES WITH SUNBELT RENTALS, INC. VALID THROUGH OCTOBER 31, 2020, AND TO
EXCEED THE ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND DOLLARS
($25,000.00)EACH FISCAL YEAR THE CONTRACT IS IN PLACE; AUTHORIZING SUCH PURCHASES TO
BE MADE WITHIN THE RESPECTIVE DEPARTMENTS' APPROVED ANNUAL BUDGET
APPROPRIATIONS;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
7.6 RESOLUTION#2019-054
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH ROSTAN
SOLUTIONS,LLC,A FLORIDA LIMITED LIABILITY COMPANY,FOR DISASTER DEBRIS MONITORING
SERVICES VALID THROUGH JUNE 30, 2021, UTILTIZING THE CITY OF CORAL SPRINGS REQUEST
FOR PROPOSALS NO. 13-B-097, WHICH PURCHASE MAY EXCEED AN ANNUAL VENDOR TOTAL
AMOUNT OF TWENTY FIVE THOUSAND DOLLARS ($25,000.00)EACH FISCAL YEAR THE CONTRACT
IS IN PLACE; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
7.7 RESOLUTION#2019-055
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH BERGERON
EMERGENCY SERVICES, INC, A FLORIDA CORPORATION, FOR DISASTER DEBRIS REMOVAL AND
DISPOSAL SERVICES VALID THROUGH MAY 7, 2022, UTILTIZING THE SOLID WASTE AUTHORITY
OF PALM BEACH COUNTY REQUEST FOR PROPOSALS NO. 17-204/SLB, WHICH PURCHASE MAY
EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND DOLLARS
($25,000.00) EACH FISCAL YEAR THE CONTRACT IS IN PLACE; PROVIDING FOR FUNDING,
PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
7.9 RESOLUTION#2019-057
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, URGING
STATE ACTION TO ADDRESS THE PROLIFERATION AND ENVIRONMENTAL IMPACT OF SINGLE-USE
PLASTIC BAGS; URGING THE LEGISLATIVE ADOPTION OF THE FLORIDA DEPARTMENT OF
Minutes of Regular Meeting 3
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
ENVIRONMENTAL PROTECTION FEBRUARY 1, 2010, STUDY RECOMMENDING STATE ACTION
REGARDING SINGLE-USE PLASTIC BAGS; OPPOSING CONTINUED PREEMPTION OF LOCAL
LEGISLATIVE EFFORTS TO ADDRESS THE PROLIFERATION OF SINGLE-USE PLASTIC BAGS IF THE
STATE IS REFUSING TO TAKE ACTION AND SUPPORTING INITIATIVES BY LOCAL MUNICIPALITIES
IN FLORIDA TO LESSEN THE NEGATIVE IMPACT OF SINGLE-USE PLASTIC BAGS ON THE
ENVIRONMENT;PROVIDING FOR CONFLICT;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
Commissioner Harris motioned to adopt the Consent Agenda, with the exception of Item
#7.3 and #7.8; seconded by Vice-Mayor Odman. The motion carried unanimously.
7.3 RESOLUTION#2019-051 WITHDRAWN
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN OPTIONAL RENEWAL OF THE
EXISTING AGREEMENT WITH C.A.P. GOVERNMENT INC. FOR PLAN REVIEW, INSPECTIONS AND
CLERICAL BUILDING CODE SERVICES, VALID THROUGH MAY 15, 2021, UTILIZING THE CITY OF
FORT LAUDERDALE RFP 575-1 1 849,THAT WILL EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF
TWENTY FIVE THOUSAND DOLLARS($25,000.00),EACH FISCAL YEAR THE CONTRACT IS IN PLACE;
AUTHORIZING SUCH PURCHASE MADE FROM THE BUILDING FUND APPROVED ANNUAL BUDGET
APPROPRIATION;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution 42019-051.
Commissioner James asked how much we are spending on C.A.P. from June to September.
Marc LaFerrier, Director of Community Development, replied $525,000.00, and it would
probably go over$1 million.
Commissioner James said we have never gone out to bid, and asked how much the budget has
been expanded for this vendor.
Community Development Director LaFerrier explained the increased development that is
occurring; when all is said and done, we only pay C.A.P. and the County 25%-35% of fees we
receive.
Commissioner James would like something like this to go out to bid to make sure they are being
competitive and this is the best case scenario for us.
Director of Community Development LaFerrier explained the rates are lower than some of their
competitors.
City Manager Garcia noted we do not have a problem with going out to bid; when we piggyback
off of another city, it means that city has gone out for an RFP. The good thing with outsourcing
is you can readily make adjustments as the need requires.
Commissioner James commented she is following up with this and it is not the only contract she
is going to follow up on.
Minutes of Regular Meeting 4
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
Vice-Mayor Odman asked if there is any downside to going out and seeing if there is something
more competitive.
Director of Community Development LaFerrier said we would keep them on until a bid; right
now we have continuity with them and developers need that. He suggested following up with
reporting from other municipalities.
Commissioner Harris questioned whether we are happy with the level of service provided to
developers; if it is not broke, do not fix it. He asked what the forecast was for development.
Director of Community Development LaFerrier gave development numbers.
Mayor Lewellen confirmed the contract, if renewed, would be for two years and stated it would
run through the majority of the large development going on at Dania Pointe.
Commissioner James motioned to keep C.A.P. Government on at a pro-rated basis or
month-to-month and go out for an RFP; seconded by Commissioner Brandimarte. The
motion carried on the following 5-0 Roll Call vote:
Commissioner Brandimarte Yes Vice-Mayor Odman Yes
Commissioner Harris Yes Mayor Lewellen Yes
Commissioner James Yes
7.8 RESOLUTION#2019-056
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING AN APPROPRIATION FROM THE CITY OF DANIA BEACH HURRICANE RESERVES TO
PAY FOR EXPENSES RELATED TO HURRICANE SEASON PREPARATION AND RELATED MATTERS
AND SUPPLIES IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND DOLLARS
($100,000.00); PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution#2019-056.
Commissioner James questioned whether normal operating expenses would come from the
hurricane reserves.
Nicki Satterfield, Director of Finance, explained the type of hurricane reserve expense items the
City would acquire prior to a storm and those needed immediately before the storm arrives.
Commissioner James asked for clarification on the $100,000.00 appropriated advance and if
items will come before the Commission.
Commissioner Brandimarte said the good thing about not touching this hurricane fund is that the
vendors will go to cities that can pay them. She is fighting to keep the $8 million in the
hurricane fund.
Minutes of Regular Meeting 5
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
Commissioner James motioned to adopt Resolution #2019-056; seconded by Commissioner
Harris. The motion carried on the following 5-0 Roll Call vote:
Commissioner Brandimarte Yes Vice-Mayor Odman Yes
Commissioner Harris Yes Mayor Lewellen Yes
Commissioner James Yes
8. Bids and Requests for Proposals
There were no proposals on this agenda.
9. Public Hearings and Site Plans
9.1 ORDINANCE#2019-007
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING
CHAPTER 17, ENTITLED "OFFENSES - MISCELLANEOUS", ARTICLE VIII, ENTITLED "SEXUAL
VIOLATORS", SECTION 17-128, ENTITLED "SEXUAL VIOLATOR RESIDENCY PROHIBITION", OF THE
CITY CODE OF ORDINANCES, TO SPECIFY THAT THE PROVISION OF THE RESIDENCY PROHIBITION
APPLIES TO OFFENSES COMMITTED AFTER JUNE 28,2005;PROVIDING FOR CONFLICTS;PROVIDING
FOR SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING)
City Attorney Ansbro read the title of Ordinance #2019-007, and gave a brief explanation of the
law.
Commissioner James asked how the ordinance works with vacation rentals.
City Attorney Ansbro responded the state law does not address short-term rentals.
Mayor Lewellen opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, she closed the Public Hearing.
Commissioner James motioned to adopt Ordinance #2019-007, on second reading;
seconded by Commissioner Harris. The motion carried on the following 5-0 Roll Call vote:
Commissioner Brandimarte Yes Vice-Mayor Odman Yes
Commissioner Harris Yes Mayor Lewellen Yes
Commissioner James Yes
9.2 ORDINANCE#2019-008
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING
CHAPTER 17,ENTITLED"OFFENSES -MISCELLANEOUS",ARTICLE IV,ENTITLED"NOISE", SECTION
17-80, ENTITLED "DEFINITIONS"; SECTION 17-84, ENTITLED "SPECIAL PERMITS", AND SECTION 17-
88, ENTITLED "SPECIFIC PROHIBITIONS" OF THE CITY CODE OF ORDINANCES, TO ADD A
Minutes of Regular Meeting
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
DEFINITION FOR THE TERM "HEAVY EQUIPMENT", TO REVISE THE SPECIAL PERMIT FEE FOR
APPLICATIONS SEEKING TEMPORARY APPROVAL OF ACTIVITIES THAT CAUSE NOISE EXCEEDING
CODE REQUIREMENTS; TO ADDRESS HOURS OF CONSTRUCTION ACTIVITIES AND ACTIVITIES
INVOLVING DEMOLITION AND USE OF HEAVY EQUIPMENT; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (SECOND
READING)
City Attorney Ansbro read the title of Ordinance#2019-008.
Vice-Mayor Odman asked if the second half of the noise ordinance is coming.
Marc LaFerrier, Director of Community Development, responded part two of this code
amendment will come before the Commission at the June 25t'meeting.
Mayor Lewellen opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, she closed the Public Hearing.
Commissioner James motioned to adopt Ordinance #2019-008, on second reading;
seconded by Commissioner Brandimarte. The motion carried on the following 5-0 Roll
Call vote:
Commissioner Brandimarte Yes Vice-Mayor Odman Yes
Commissioner Harris Yes Mayor Lewellen Yes
Commissioner James Yes
City Attorney Ansbro advised the remaining items were quasi-judicial hearings and swore-in
those who would speak. He asked the Commission to disclose any communication they had on
these matters.
9.3 RESOLUTION#2019-058
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
THE REQUEST FOR A WAIVER (WA-35-19) FROM THE ONE THOUSAND (1000) FOOT DISTANCE
SEPARATION REQUIREMENT PERTAINING TO THE SALE OF ALCOHOLIC BEVERAGES, SUBMITTED
BY TRIPP SCOTT, PA ON BEHALF OF THE PROPERTY OWNER, HOWARD GROUP, INC., FOR
PROPERTY GENERALLY LOCATED ON THE SOUTHWEST CORNER OF THE INTERSECTION OF
RAVENSWOOD ROAD AND SOUTHWEST 42ND STREET WITHIN THE CITY OF DANIA BEACH,
FLORIDA, AS LEGALLY DESCRIBED IN EXHIBIT"A;" PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution#2019-058.
Mayor Lewellen and Commissioner Harris both indicated they were not contacted by any party
but they did attend the Planning and Zoning Board meeting about this matter.
Corinne Lajoie, Planning & Zoning Manager, gave a presentation on the waiver request for
Island Joe's Cafd.
Minutes of Regular Meeting 7
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
Commissioner James asked why we have this 1,000 foot separation when restaurants selling
alcohol are clustered together.
Planning & Zoning Manager Lajoie explained the regulation applies citywide to prevent a
proliferation of bars. She noted the regulation does not apply to downtown within the CRA.
Mayor Lewellen opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, she closed the Public Hearing.
Commissioner James motioned to adopt Resolution #2019-058; seconded by Commissioner
Harris. The motion carried on the following 5-0 Roll Call vote:
Commissioner Brandimarte Yes Vice-Mayor Odman Yes
Commissioner Harris Yes Mayor Lewellen Yes
Commissioner James Yes
9.4 RESOLUTION#2019-059
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
A SITE PLAN MODIFICATION (SP-38-03MOD) REQUEST AND SPECIAL EXCEPTION (SE-90-19)
REQUEST SUBMITTED BY KALLER ARCHITECTURE, INC. ON BEHALF OF MAIMONIDES SHALOM
ACADEMY, INC., FOR PROPERTY LOCATED AT 5300 SW 40TH AVENUE, IN THE CITY OF DANIA
BEACH, AS LEGALLY DESCRIBED IN EXHIBIT "A," A COPY OF WHICH IS ATTACHED TO THIS
RESOLUTION;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution #2019-059, and noted the applicant requested
the item be continued to June 25th to give them additional time to comply with the remaining
DRC comments.
Mayor Lewellen noted she received emails and phone calls from residents on this matter, and
also attended the public meeting held for residents.
Mayor Lewellen opened the Public Hearing.
Dennis Sopio, 5120-5170 SW 40th Avenue, property manager for Oak Hills Condominium,
commented they had a meeting with the school and one of the biggest issues was traffic. The
neighborhood also has concerns with setback and drainage.
Marjorie Bernal, 5170 SW 40th Avenue, spoke of the trees being cut down, which helped to
block the noise and provide privacy.
Seeing as there was no one else to speak in favor or opposition, Mayor Lewellen closed the
Public Hearing.
Minutes of Regular Meeting 8
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
Commissioner James motioned to continue Resolution #2019-059 until the June 25, 2019
City Commission meeting at 7:00 p.m.; seconded by Vice-Mayor Odman. The motion
carried unanimously.
9.5 RESOLUTION#2019-060
A RESOLUTION OF CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING A
RE-PLAT (DR-54-19) REQUEST SUBMITTED BY PULICE LAND SURVEYORS, ON BEHALF OF BCD
DANIA OAKS, LLC FOR THE "OAKS PLACE PLAT," FOR PROPERTY LOCATED AT 5461 TO 5525 SW
40TH AVENUE IN THE CITY OF DANIA BEACH,FLORIDA, AS LEGALLY DESCRIBED IN EXHIBIT"A";
PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution#2019-060.
Corinne Lajoie, Planning & Zoning Manager, gave an overview of the re-plat request.
Commissioner James noted she was contacted by a few residents and wanted to make sure there
were no changes in the plans or density.
Dennis Mele, Greenspoon Marder, on behalf of the applicant, explained this plat matches exactly
the site plan that was approved.
Vice-Mayor Odman spoke of emails the Commission received about the residents' displeasure.
She noted the traffic studies offered at the Planning & Zoning Board meeting indicated the traffic
could be handled and she recalled an incident where there was an extraordinary traffic burden as
she revisited the location. She still does not understand how the traffic study missed that
problem as the traffic was terrible and frightening. She has gone back and seen it over and over,
and is sorry for the residents on the street.
Commissioner Harris noted they are not adding any additional units, and it will be an HOA in the
future. He asked if they could put stipulations in the HOA documents that they do not allow any
short term rentals.
Attorney Mele stated he would submit the request.
Commissioner James spoke about Dania Pointe and the flow of traffic lights. The light is long on
Griffin, and she questioned if we could work with the State or County.
Attorney Mele said Broward County Traffic Engineering could be contacted to adjust the timing
of the light.
Mayor Lewellen noted FDOT's number one project is all traffic lights in the County. Traffic
calming devices have also increased the flow of traffic.
Attorney Mele commented synchronizing the traffic lights is a project Broward County has been
working on continuously. The Broward MPO also has the penny tax funding to assist.
Minutes of Regular Meeting 9
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
Commissioner James asked if there is a way to get the timing of the lights synchronized at the
40th Street intersection.
Marc LaFerrier, Director of Community Development, responded the engineers would need an
opportunity to look at the traffic database the County may have and staff would come back
before the Commission with a recommendation.
Commissioner James questioned traffic enforcement along the intersection due to impatient
drivers.
Commissioner Harris said the MPO is meeting soon. He will ask Greg Stuart, Executive
Director of the MPO, about signalization being a part of the penny sales tax and measures we
could take and things we could do.
Mayor Lewellen opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, she closed the Public Hearing.
Commissioner James motioned to adopt Resolution #2019-060; seconded by Commissioner
Harris. The motion carried on the following 5-0 Roll Call vote:
Commissioner Brandimarte Yes Vice-Mayor Odman Yes
Commissioner Harris Yes Mayor Lewellen Yes
Commissioner James Yes
10. Discussion and Possible Action
10.1 Presentation/Update on Dania Beach Grill
City Manager Garcia gave a brief recap of recent events regarding the Grill and commented on
the Beach Master Plan adopted in 2014.
Marc LaFerrier, Director of Community Development, gave a PowerPoint presentation which is
attached to and incorporated into these minutes.
Commissioner James spoke of the reasons she favors Option 4.
Vice-Mayor Odman noted she is a fan of Option 4 and asked how long it would take to get the
old Grill stripped down.
Director of Community Development LaFerrier responded the first step is to gut the interior; to
make it a usable building would take the 18-month period described earlier.
Vice-Mayor Odman commented we talked at the last meeting about beach vendors.
Minutes of Regular Meeting 10
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
Commissioner Brandimarte felt Option 4 is the only way to go. She added we already have the
Beach Master Plan which was adopted by the Commission.
Commissioner Harris also favored Option 4.
Mayor Lewellen agreed with Option 4, but cautioned about the extent and amount of repairs.
She suggested bringing in limited vendors or simple vendors, with pre-made foods, because we
cannot do anything bigger than that.
Director of Community Development LaFerrier noted it would have to be a repair with a low-
cost renovation; something that would not require a fire suppression system.
City Manager Garcia thanked the Commission for meeting with her about the Grill. She said it is
our time; we have the opportunity to invest and the return on investment will be significant. Our
non-resident parking fees could yield in excess of$1.5 million, and we could have the best strip
of beach in the entire State. She commented on implementing the Parks Master Plan and public-
private partnerships.
Commissioner James noted the revitalization plan called for a vendor on the north side near the
Quarterdeck Restaurant; the first space having smaller food options and the second space having
a bar & grill feel so there would be no competition. She suggested we could put a lot of these
costs in the RFP on the developer, not on the City.
Vice-Mayor Odman suggested entertaining the idea of selling beer at this spot.
Commissioner Brandimarte opposed selling beer.
Mayor Lewellen asked what the next steps would be.
City Attorney Ansbro recommended doing a hybrid of the City Center RFP (P3 development)
and the Quarterdeck Restaurant RLI. After staff review, it would be given to the Commission
for tweaks. He would make it as flexible as possible and keep it open for ideas from the
restaurant community.
City Manager Garcia said while Legal is preparing the RFP, the Commission may want to take
parallel steps to expedite the process and consider some work being done on the site. There is a
playground that should not be there and we could begin to gut and prepare the inside of the
existing Grill. She felt the cost would be a not to exceed amount of$200,000.00, and confirmed
we would have to go out for an RFP on this as well.
Commissioner James asked if there was a consensus that we do not want full service in the
smaller facility.
Commissioner Brandimarte asked why the City would not operate the smaller place.
Minutes of Regular Meeting 11
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
City Manager Garcia noted we want to focus on the core of the services we deliver; we would let
professional concessionaires handle it.
Commissioner Brandimarte asked if we would have to fence off the area.
Community Development Director LaFerrier said we would for demolition of the interior.
Commissioner Brandimarte felt we should begin work as soon as possible.
The Commission consensus was to pursue an RFP for the development of a new beach grill
restaurant and adaptive reuse of the existing beach grill building for concessionaire use.
11. Commission Comments
11.1 Commissioner Brandimarte
Commissioner Brandimarte spoke of the recent Hurricane Expo turnout.
11.2 Commissioner Harris
Commissioner Harris spoke about an affordable housing event he attended in New York City.
11.3 Commissioner James
Commissioner James thanked the residents who attended the vacation rental workshop yesterday.
Commissioner James commented about the Drew Harris Lifetime Achievement Award and said
she would like to nominate Commissioner Brandimarte for the award. The Commission agreed
to move forward with this nomination.
Commissioner James spoke of the medical marijuana webinar she plans to participate in.
11.4 Vice-Mayor Odman
Vice-Mayor Odman said she favors co-housing/intentional living, and it would be interesting to
see what other cities are doing on the subject even if Dania Beach does not participate.
Vice-Mayor Odman noted that being in her profession, she advocates for medical marijuana
research and new regulations.
11.5 Mayor Lewellen
Mayor Lewellen felt we have been doing some really good things lately, such as the housing
forum and the vacation rental workshop. It occurred to her that this year is the 115th anniversary
of Dania Beach; she felt perhaps we should do something for the City and she has started talking
Minutes of Regular Meeting 12
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
to some local businesses about sponsorships and catering. She will bring more information to
the next meeting.
Commissioner Brandimarte asked if we could use the new roundabout at the beach.
Mayor Lewellen said yes; more information will be disclosed at next meeting. We could make it
something for everybody.
Commissioner James thanked Mayor Lewellen for bringing awareness to the Commission of the
115 h anniversary, and suggested a two-part event for day and evening activities.
12. Appointments
12.1 Dania Beach Housing Authority—no appointments
12.2 Florida League of Cities 93rd Annual Conference Voting Delegate
Vice-Mayor Odman was appointed as the voting delegate.
12.3 Parks, Recreation and Community Affairs Advisory Board—no appointments
Commissioner James motioned to approve the appointments; seconded by Commissioner
Harris. The motion carried unanimously.
13. Administrative Reports
13.1 City Manager
City Manager Garcia reported a meeting with Kimco was held last week regarding a fire
substation at Dania Point; work has begun on a design plan. She commented the Commission
will set the millage rate at the July 23rd Special Budget meeting, and September 12Ih is the first
budget hearing at 5:01 p.m. She noted the second budget hearing cannot be held on September
24th to coincide with the regular Commission meeting on that date, and asked the Commission to
change the regular meeting to either September 23`d or 25th in order to be on the same date as the
second budget hearing.
The Commission agreed to reschedule the September 20 City Commission meeting to
September 23rd immediately following the Second Budget Public Hearing scheduled for 5:01
p.m.
City Manager Garcia expressed thanks to the Commission and all departments for the intense
level of work being performed.
13.2 City Attorney
Minutes of Regular Meeting 13
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
City Attorney Ansbro had no comments.
13.3 City Clerk- Reminders
Tuesday, June 25, 2019 - 7:00 p.m. City Commission Meeting
14. Adjournment
Mayor Lewellen adjourned the meeting at 9:24 p.m.
ATTEST: AS CITY OF DANIAXBEH
o y
THOMAS SCHNEIDER, CMC ELL N
CITY CLERK /SHEDS' MAYOR
Approved: June 25, 2019
Minutes of Regular Meeting 14
Dania Beach City Commission
Tuesday,June 11,2019—7:00 p.m.
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Reis F,a Presented by:
Roderick Harvey, CPA, CVA
HCT Certified Public Accountants
and Consultants LLC
2019
1
X t-�
x Audit Opinion — Unqualified Audit Opinion
x Financial Summary (September 30, 2018)
x Financial Statement Comparison (FY2017 to FY2018)
x Management Letter Comments
z
AVPTT QPINTQN
x Unqualified Opinion
+ The financial statements present fairly, in all
material respects, the respective financial position
of the governmental activities, the business-type
activities, each major fund, and the aggregate
remaining fund information of the City as of
September 30, 2018, and the respective changes in
financial position, and, where applicable, cash
flows thereof for the year then ended in
accordance with accounting principles generally
accepted in the United States of America.
3
Balance Sheet - Governmental Funds
• General Fund (Pg. 21)
• Total Assets - $3M375361
• Total Liabilities - $4,540,813
• Total Fund Balance - $3157965548
• Unassigned Fund Balance - $21 ,645,608
• Total Governmental Funds (Pg. 21 -22)
• Total Assets - $44, 181 ,868 (includes Grants, CRA,
Debt, Capital Projects, Building and other Non
Major Funds)
• Total Liabilities — $55456,994
• Total Fund Balance — $3857245874
• Unassigned Fund Balance - $21 ,5335302 4
Statement of Net Position - Proprietary Funds
(includes Water, Sewer, Stormwater, Marina, Parking. and
Pier Funds)
• Proprietary Funds (Pg. 27-28)
• Total Assets - $711350,678
• Total Deferred Outflows - $ 198771601
• Total Liabilities - $249872,981
• Total Deferred Inflows - $9919775
• Net Position - $475363,523
s
State-un-ent of Revenues7Exnpnditures �
c Chap�es
in Fund Balances - Governmental Funds
x General Fund (Pg. 24)
+ Revenues-$50,672,713 (92% Of All Gov't Funds)
+ Expenditures - $50,400,223 (90% Of All Gov't Funds)
+ Increase in Fund Balance — $3,831 ,831 (Includes Other
Financing Sources and Uses)
+ All Governmental Funds - (pg. 24-25) includes Grants,
CRA, Debt, Capital Projects, Building and
other Non Major Funds
+ Total Revenues - $5593299924
+ Total Expenditures - $569205,846
+ Change in Fund Balances — $2,546,830 (Includes Other
Financing Sources and Uses)
s
�'�ATE,.N��.�T�F R F.vF.NT TF., � r � T,-EXPENSES ANT
PJANq�� IN N�
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x Business Type - Proprietary Funds (pg. 29-30) includes
Water, Sewer, Stormwater, Marina, Parking and Pier Funds
+ Operating Revenues - $ 18,250, 146
+ Operating Expenses - $ 11 ,509,053
+ Net non-operating revenues - $205,426
+ Income before transfers — $6,9469519
+ Net Transfers - ($3,422,752)
+ Change in Net Position — $3,523,767
fu�AN,r 14 �TAT�`T / i T' NT !"` r' T T �QN FQR
x Total Governmental Funds (includes General, Grant, CRA, Debt,
Capital, Building and other Non Major Funds)
09/30/17 (restated) 09/30/18 Variance % diff.
Fund Balance Comparison $3611789044 $38,7249874 $2.546,830 7.04%
Revenue Comparison $4696569130 $559329,924 $8,6739794 18.59%
Expenditure Comparison $52,7449318 $56,2059846 $39461,528 6.56%
x Total Proprietary Funds (includes Water, Sewer, Stormwater, Marina,
Parking and Pier Funds)
09/3 0/17 (restated) 09/3 0/18 Variance % diff.
Net Position Comparison $4398399756 $47,3639523 $39523,767 8.04%
Revenue Comparison $17,563,244 $1892509146 $686,902 3.91%
Expense Comparison $1196009546 $11,5099053 ($919493) (.79%)
8
MANAGEMENT LETTER COMMENTS FY2018
1 ..- - - ecommen a ion - hmpl-oveesAnnual Evaluation
Condition — The City does not have a formal process for employees to receive an
annual evaluation that included a City form with the employee's name, the period under
evaluation, and the supervisor's/department head's rating and scoring based on a rating
matrix.
Effect — The City should have an annual evaluation process that includes a written
document to memorialize the supervisor's scoring, comments and overall rating of each
employee. The process will allow the City to assist with managing all employee
behaviors and allow for the formal process acknowledgement of success or failure.
Cause —This condition exists because the City has no formal annual evaluation form and
the City has not implemented an annual evaluation process for employees.
Criteria — Best practice by large for employers in the governmental and private sectors
require employees to receive an annual evaluation irrespective of merit raises or bonus
pay.
Recommendation — We recommend that the City institute an annual employee
evaluation process during fiscal year 2019.
9
MANAGEMENT LETTER COMMENTS FY2018
18- - — ecommen a aon — M—sh IranWinz 19roveMures tor 19arks and Vecrearion Deparrment
Condition — The City's Parks and Recreation Department should have a manual for cash handling
procedures that includes the various types of transactions that may be encountered.
Effect — The department heads and all park and recreation staffers should have a known and
approved method for handing all monetary transactions. This will decrease the likelihood for
errors, irregularities and fraud.
Cause — The City's Finance Department does not have an instituted cash handling procedure for
the parks and recreation monetary transactions that has been vetted and approved by the elected
and/or appointed officials.
Criteria — The Finance Department should oversee and ensure that all points of monetary
transactions have an authorized and approved method for handling cash and all monetary
transactions. The Finance Department serves as the cognizant department for all monetary
transactions.
Recommendation — We recommend that the Finance Department implement through the elected
and appointment officials a cash handling procedure and procedure manual for the Parks and
Recreation Department during fiscal year 2019.
10
MANAGEMENT LETTER COMMENTS FY2018
I - — ecommen a ion —15aments or tobbylst RegisTrarlons
Condition — The City Clerk's Office operates a detached payment system for accepting cash and
checks from lobbyist registrations. The City Clerk's Office directly collects cash and checks for the
lobbyist registration process. The City Clerk's Office should have a procedures manual for
handling the various types of transactions that may be encountered.
Effect — The department heads and all staffers should have a known and approved method for
handing all monetary transactions. This will decrease the likelihood for errors, irregularities and
fraud.
Cause — The City Finance Department does not have instituted lobbyist cash and check handling
procedures for the monetary transactions that occur with the lobbyist registrations that have been
vetted and approved by the elected and/or appointed officials.
Criteria — The Finance Department should oversee and ensure that all points of monetary
transactions have an authorized and approved method for handling cash and all monetary
transactions. The Finance Department of the City serves as the cognizant department for all
monetary transactions.
Recommendation — We recommend that the Finance Department implement through the elected
and appointment officials a procedures manual for the City Clerk's Office during fiscal year 2019.
11
MANAGEMENT LETTER COMMENTS FY2018
18- - — ecommen a ion —InMbrmatlon ec no o.ev gap wi o ay s egas ra lans
Condition — The City's Information Technology Department must update the system so that
lobbyist registrations only reflect or accept for the amount of represented corporate entities paid for
in advance. For example, a lobbyist can pay for one (1) client via the City Clerk and subsequently
once approved — can log-in onto the system as ADD in multiple clients.
Effect — This gap in the vendor payment module puts the City Clerk at risk for missing revenue
and the City at risk for not being able to maintain compliance with the Code of Ordinances
Sections 2-230 through 2-234 that states that each lobbyist shall pay $100 per registered client.
Cause — The City's technology has not been updated or revisited in a manner that will close this
gap in lobbyist registrations and lobbyist payments based on the number of registered clients.
Criteria — Code of Ordinances Sections 2-230 through 2-234 clearly states that each registered
client of any lobbyist shall pay a fee of$100 per client on a calendar year basis.
Recommendation — We recommend that the City institute a module upgrade or patch to eliminate
the ability of any lobbyist to register more clients than are paid for at any time during the calendar
year.
12
MANAGEMENT LETTER COMMENTS FY2018
-
Condition - The Finance Department performs a month-end and a quarter-end closing of the accounting records
at no certain time during the subsequent month/quarter. The Finance Department employs a month-end checklist
form and a quarter-end checklist form. The form is completed with a manual check on a line next to the
procedure performed. The month and quarter-end form does not include a sign off by initiating or reviewing staff.
The form should reflect the dates that the month-end and quarter-end procedures were performed, the person
performing each steps by their initials and then a sign off by the department finance director or designee as the
approving City representative.
Effect - The City's Finance Department is responsible for the completeness, accuracy, and reporting of the
financial records. Without the sign off by a staff member, a reviewing staff member, and a department head
and/or designee if any errors, irregularities or defalcations are noted at a later time the responsible personnel nor
can the level of segregation of duties be identified.
Cause— The Finance Department does not require that any finance staff member performing the month-end or
quarter-end procedures sign-off in any capacity—not as initiator, not as reviewer, and not as department head
approver.
Criteria — The month-end and quarter-end procedures for any governmental or private entity should be able to be
tracked back to the key staff that performed each step. The tracking process should allow for the reader to
quickly determine who performed which step, the time or date of when the step was performed and the extent of
approval and oversight by a department supervisor.
Recommendation— We recommend that the City's Finance Department institute a practice that the month-end
and quarter-end form include an initiator sign-off, reviewer sign-off, and departmental head sign-off, with a date
included on each. The completed month-end and quarter-end form should be retained in accordance with the
records as maintained by the City Clerk. 13
MANAGEMENT LETTER COMMENTS FY2018
18- - — DnariLig — ccoun ing and Discl'o-sure necklist
Condition - City finance staff does not use an up-to-date accounting and disclosure
checklist to ensure that all relevant financial information is disclosed in the appropriate
accounting period in accordance with GAAP and the entity's accounting and disclosure
policies at month end or year end.
Effect - The City's Finance Department is responsible for the completeness, accuracy
and reporting of the financial records.
Cause — The City's Finance Department does not subscribe or employ a consistent
method of using the GFOA checklist or AICPA governmental checklist to ensure that all
GASBs and FASBs have been employed based on the latest AICPA guidance and
pronouncements.
Criteria — The annual CAFR report should reflect all appropriate promulgated AICPA,
GASBs and other guidance as required.
Recommendation — We recommend that the Finance Department institute using an
accounting and disclosure checklist for all year-end reporting.
14
MANAGEMENT LETTER COMMENTS FY2018
18= -
Condition - Bused on our audit inspection of the Human Resource Department employee files, we noted a high
rate of errors. 3 of 6 (50%) of the new hire files were noted to have errors and 4 out of 5 (80%) newly terminated
employee files were noted to have errors. We selected 28 current and active employee files for audit inspections
and noted that 7 out of 28 (25%) files contained errors. We selected 12 prior terminated EEs for audit inspections
and noted that 8 out of 12 (66%) files contained errors.
We noted that several executive level City staff employee files did not contain key documents such as a signed
Code of Ethics form or signed job descriptions.
Effect - The HR Department should have a known and approved method for handing all employee files and
ensuring that all required documents per the City's internal HR checklist are signed, dated and included in the
employee binder. This will decrease the likelihood for errors, irregularities and fraud.
Cause— The employee files are not subject to an annual internal inspection that includes a random selection of
files with an appropriate level of initiator sign-offs, reviewer sign-offs, and department head signatures as to
approval of the procedures performed.
Criteria —Based on the sample of files undertaken as a part of our audit inspection, the extrapolated error rate
suggest that over 50% of all employee files contain some level of errors.
Recommendation— We recommend that all employee files are reviewed and all noted corrective actions are
taken during fiscal year 2019 to ensure all required HR documents are associated with each personnel file.
15
MANAGEMENT LETTER COMMENTS FY2018
18- - -rinZrinz— iscre ionary Selection aWTMenaritures wi on racetaw arms
Condition - The Legal Department selected various law firms to represent the City without a
formal committee vetting process.
Effect — The Legal Department selects law firms without going through the normal and approved
procurement process of obtaining a competitive bid via quote, RFI or RFP for each selected legal
vendor.
Cause — The Legal Department employs with an annual budget of over $1.1 million of which
approximately $250,000 is expended to procure contracted legal services. The City's legal
department is not forced to follow the normal and routine procurement process for the contracted
legal services.
Criteria - The City's Legal Department is responsible for the representation of the City on all legal
matters. The selection of any and all legal vendors should be performed based on the procurement
code of the City and approvals obtained in accordance with the estimated spending levels.
Recommendation — We recommend that all legal vendors be required to follow the normal and
routine vetting and procurement process for any other goods and services hired by the City.
16
MANAGEMENT LETTER COMMENTS FY2018
18= - — ecommen a ion — o ice o War an o ice to 757-5-ceeZlnor all
Procurements
Condition - The City's procurements should include a notice of award and a notice to
proceed for every selected vendor after the formal award process has concluded.
Effect - The formal procurement should include a notice to all RFP participants of the
selected vendor; and the notice to proceed should provide the selected vendor a date of
commencement.
Cause - The City does not employ a method or any forms for notice to proceed and
notice of award.
Criteria - Based on our audit inspection of several fiscal year 2018 bid processes and on
the departmental interview with the City, there is no notice of award or notice to proceed
provided during any of the procurement processes.
Recommendation - We recommend that the City implement a notice of award and
notice to proceed letters for all procurements during fiscal year 2019 and prospectively.
17
MANAGEMENT LETTER COMMENTS FY2018
18-MUT C--7 - ecommen a ion - CUT s o ides anZI RM s an ar s reta-teZI to anv
Procurement Process
Condition - The City's procurements should follow all City's policies and RFQ
standards, maintain objectivity and avoid irregularities.
Effect - The formal procurement should adhere to City's policies and RFQ standards
and Broward County rules and ordinances.
Cause - The City did not follow its own policies in preparing RFQs. Communication of
any procurement standards for evaluation must match the standards that is used for
evaluation of bidders.
Criteria - Based on our audit inspection of an oversight agency's report, we determined
that the procurement process did not maintain objectivity and included certain
irregularities.
Recommendation - We recommend that the City implement procedural steps and
guidelines to ensure adherence by all involved City Staff of all City policies and
procurement standards are maintained at all times coupled with objectivity.
18
HCT
Certified Public Accountants & Consultants
Y
YrY.
We appreciate your time listening to our presentation.
The City of Dania Beach, Florida
19
REQUEST TO ADDRESS
CITY OF DANIA BEACH
DANIA BEACH. COMMUNITY REDEVELOPMENT AGENCY
COMMUNITY REDEVELOPMENT AGENCY REGULAR OR SPECIAL MEETINGS
The Community Redevelopment Agency (CRA) is required by state law to keep minutes of CRA
Board meetings. To properly identify persons who address the CRA in those minutes, the CRA
requests that this form be completed and provided to the CRA Secretary, before the meeting
begins.
1�
p
DATE OF CRA BOARD MEETING: `� �': `� � � , 20
PRINT NAME:
ADDRESS: � c � _S c .�' � r.�� ��, 0
PHONE NO. (optional):
PLEASE CHECK ONE OR BOTH OF THE ITEMS BELOW:
1) . 7 CITIZEN COMMENTS:
Comments by Dania Beach citizens or interested parties that are not part of the regular printed agenda may be made
during each CRA Board meeting during the period set aside for"Citizen Comments." Each speaker shall be limited
to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall inform the
CRA Secretary immediately prior to the beginning of the meeting of their intention to speak.
PLEASE BRIEFLY DESCRIBE THE SUBJECT MATTER OF YOUR COMMENT:
2) AGENDA ITEM# (AS PRINTED ON AGENDA)
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED
AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING,AND FOR SUCH PURPOSE MAY
NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES
THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES,WHETHER OR
NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST
SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE
HUNDRED DOLLARS ($100.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION
FORMS ARE AVAILABLE ON THE CITY WEBSITE:WWW.DANIABEACHFL.GOV. (ORDINANCE#2012-019)
REQUEST TO ADDRESS
CITY COMMISSION AT REGULAR
OR SPECIAL MEETINGS
DANIA BEACH
SEA IT.LIVE IT.LOVE IT.
The City is required by state law to keep minutes of City Commission meetings. To properly identify
persons who address the City Commission in those minutes,the City requests that this form be completed
and provided to the City Clerk,before the meeting begins.
DATE OF COMMISSION MEETING: n e. , ,20 1
PRINT NAME: /V V
ADDRESS:
PHONE NO. (optional):
PLEASE CHECK ONE OR BOTH OF THE BOXES BELOW:
1) CITIZEN COMMENTS:
Comments by Dania Beach citizens or interested parties that are not part of the regular printed agenda may be made during each
Commission meeting during the period set aside for"Citizen Comments." A thirty(30)minute"Citizen Comments"period shall
be designated on the agenda for citizens and interested persons to speak on matters not scheduled on that day's agenda. Each
speaker shall be limited to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall
inform the City Clerk immediately prior to the beginning of the meeting of their intention to speak. If more than 10 speakers
express a desire to speak,the Commission shall determine on a meeting by meeting basis whether to(a)extend the time allotted
for citizen comments to accommodate all speakers,or(b)whether to limit the number of speakers or amount of time per speaker.
A speaker's time shall not be transferable to another speaker.
PLEASE BRIEFLY DESCRIBE THE SUBJECT MATTER OF YOUR COMMENT: S"
I-1— �--� i t !Gi C Cd, l� ��Cil�,'
00s' ,� .
2) PUBLIC HEARINGS—ITEM# (AS PRINTED ON AGENDA)
PLEASE NOTE:IF YOU WISH TO SPEAK ON AN ITEM THAT PERTAINS TO A"ZONING"TYPE OF MATTER(FOR EXAMPLE,A
SITE PLAN,VARIANCE, SPECIAL EXCEPTION OR SIMILAR TYPE OF ITEM KNOWN AS A"QUASI-JUDICIAL"MATTER,YOU
ARE SUBJECT TO BEING ASKED TO SWEAR OR AFFIRM THAT YOU WILL BE TRUTHFUL AS TO YOUR COMMENTS OR
TESTIMONY. YOU MAY ALSO BE SUBJECT TO QUESTIONS ASKED OF YOU BY AN APPLICANT OR AN APPLICANT'S
REPRESENTATIVE OR ATTORNEY WHICH RELATE TO THE ITEM.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED.
LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT
COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES,EACH LOBBYIST SHALL FILE WITH THE
CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00)
REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE:
WWW.DANIABEACHFL.GOV. (ORDINANCE#2012-019)
GAAgenda\PUBLIC SPEAKING FORM.doc
REQUEST TO ADDRESS
CITY COMMISSION AT REGULAR
OR SPECIAL MEETINGS
DANIA BEACH
SEA IT.LIVE IT.LOVE IT.
The City is required by state law to keep minutes of City Commission meetings. To properly
identify persons who address the City Commission in those minutes, the City requests that this
form be completed and provided to the City Clerk, before the meeting begins.
DATE OF COMMISSION MEETING: tP /( , 20_L9
PRINT NAME: ` 0Y1 c.,
/ADDRESS: 33 3
c.� �='L I y�.S �l L�� �- � YI�
PHONE NO. (optional): F -7" (0 V/9 �
PLEASE CHECK ONE OR BOTH OF THE BOXES BELOW:
1) � CITIZEN COMMENTS:
Comments by Dania Beach citizens or interested parties that are not part of the regular printed agenda may be made
during each Commission meeting during the period set aside for"Citizen Comments." A thirty(30) minute "Citizen
Comments" period shall be designated on the agenda for citizens and interested persons to speak on matters not
scheduled on that day's agenda. Each speaker shall be limited to 3 minutes for his or her comments. Persons
desiring to speak during the citizen comment period shall inform the City Clerk immediately prior to the beginning of
the meeting of their intention to speak. If more than 10 speakers express a desire to speak, the Commission shall
determine on a meeting by meeting basis whether to (a) extend the time allotted for citizen comments to
accommodate all speakers, or (b) whether to limit the number of speakers or amount of time per speaker. A
speaker's time shall not be transferable to another speaker.
PLEASE BRIEFLY DESCRIBE THE SUBJECT MATTER OF YOUR COMMENT:6dd'*,
o i c
4611 W06
2) PUBLIC HEARINGS-ITEM# 7 (AS PRINTED ON AGENDA)
PLEASE NOTE:IF YOU WISH TO SPEAK ON AN ITEM THAT PERTAINS TO A"ZONING"TYPE OF MATTER(FOR EXAMPLE,
A SITE PLAN,VARIANCE,SPECIAL EXCEPTION OR SIMILAR TYPE OF ITEM KNOWN AS A"QUASI-JUDICIAL"MATTER,YOU
ARE SUBJECT TO BEING ASKED TO SWEAR OR AFFIRM THAT YOU WILL BE TRUTHFUL AS TO YOUR COMMENTS OR
TESTIMONY. YOU MAY ALSO BE SUBJECT TO QUESTIONS ASKED OF YOU BY AN APPLICANT OR AN APPLICANT'S
REPRESENTATIVE OR ATTORNEY WHICH RELATE TO THE ITEM.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING,AND FOR SUCH PURPOSE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT
COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH
THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00)
REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY
WEBSITE:WWW.DANIABEACHFL.GOV. (ORDINANCE#2012-019)
The Office of the City Clerk. http://daniabeachfl.gov/agenda
Dania Beach Grill
65 N Beach Rd .
Recap of Recent Events/ Hist
o r
January 2014 Adoption of Beach Revitalization Plan
January 2019 Expiration of Dania Beach Grill lease
January 2019 Commission directive to draft RFP for Dania Beach Grill
March 2019 City Manager requests to assess all City Buildings
April 2019 Inspections and Phase 1 Engineers Report of Dania
Beach Grill
April 2019 Closure and Security of Dania Beach Grill
May 2019 Dania Beach Grill City Commission Workshop (city's website)
May 2019 Phase II Engineers Report (city's website)
Phase II Engineer I s Report
Summary of Report Findings:
• Replace all electrical, mechanical and plumbing components
• Replace all windows and doors
• Demolish storage area
• Repair damaged floor, walls and tie-beams
• Replace wood deck, railings and stairs
• Repair bathrooms and kitchen
• Re-stucco and paint exterior walls
Conclusion:
The existing structure is not safe for public use and requires major structural, electrical, mechanical
and plumbing repairs and to be safe for occupancy.
Phase II Engineer s Report
z �f
ti
t
Damaged Floor Damaged Walls & Tie-beam
Phase 11 Engineer s Report
Olt
c..
w`
a «r ro
S^ GG++
Corroded Electrical Panels Damaged Mechanical System
Option 1 : Repair
- Repair the deficiencies/damages outlined in the Engineer's Report.
Timing: approx. 18 months
Cost: approx. $550k-700k
P ro's Co n's
• Lowest cost • Susceptible to storms/hurricanes/floods
• New MEP • Limited Use (no kitchen / no storage)
• Repaired structure • Not renovated
• Inconsistent with Beach Plans
• Less regulations • Limited vendor interest
• New deck and stage • Limited life span
• Safe conditions 0 Limited Rol
Option 2 : Repair/Renovate
- Renovation of a repaired building that includes a kitchen, bathroom
and bar.
Timing: approx. 2 years
Cost: approx. $670k-$820k
(repair cost plus 50% of existing building value $220K)
Co n's
Pro's
• Additional Cost and regulations
• Same as option 1 • Renovations limited to 50% value
• Food service • Limited vendor interest
• Limited ROI
• Susceptible to storm/hurricane/flood
• No Storage
• Limited life span
0 Inconsistent with Beach Plans
Option 3 : Replace/New Construction
- New beach restaurant, bar and event space
Timing: approx. 2 % years
Cost: approx. TBD
Pro's Co n's
• New/Sustainable/Safe/Code compliant • Most regulations and agency approvals
• "Design Build" opportunity • Increase cost
• Increase tourism and interest in the city
• Reduce risk of damage and loss from • Timing (2 %z years)
hurricane/storms/floods • Parking needs increase
• Reduce cost for maintenance • Additional site improvements
• Improves FEMA and insurance ratings
• "Design Build" opportunities
• Increase interest from vendors and consumers
• Public private partnership (133) opportunity
• Consistent with branding and beach plans
• Provides new opportunity for event space/ rental
• Increase parking and rental revenues
• Increase market for other beach business
• New opportunity for existing grill building as vendor uses
• Best opportunity for return of investment (R01)
Option 4 : New Beach Grill building and re- use of
existing Beach Grill
- Construction of a new Beach Grill restaurant and renovation of the existing Beach Grill
building for walk up food/drink service, beach sundries and vendors
Timing: approx. 18 months — 2 % years
Costs: TBD
Pro's Con's
• Same as option "C" • Same as option "C"
• Includes new Beach Grill • Additional costs related to rehabilitation of existing Beach Grill
• Use of the existing Beach Grill for other uses i.e. building
• Walk-up food and beverages
• Vendors beach supplies
• Additional services and revenues
Lega I
January 2019 City Commission requested an RFP for the
Dania Beach Grill
Prepare RFP:
a. New construction option
and or
b. Repair/ renovate option
Commission Discussion and Possible Action