HomeMy WebLinkAboutR-2019-040 City Authorizing the City Manager to Apply for the 45th Year Community Development Block Grant Program for the Approximate Amount of One Hundred Fifty Thousand Dollars ($150,000.00) (2) RESOLUTION NO. 2019-040
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR
THE 45TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FOR THE APPROXIMATE AMOUNT OF ONE HUNDRED FIFTY THOUSAND
DOLLARS ($150,000.00)TO PROVIDE FUNDING FOR WAYFINDING SIGNS
IN THE DANIA BEACH COMMUNITY REDEVELOPMENT AGENCY AREA;
PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the 45rd Year Community Development Block Grant ("CDBG") Program is
administered by Broward County Housing Finance and Community Development Division; and
WHEREAS, the City of Dania Beach will be submitting an application for the 45d' Year
CDBG program in the approximate amount of One Hundred Fifty Thousand Dollars($150,000.00),
to provide funding for wayfinding signs in eligible areas generally described as areas located within
the Dania Beach Community Redevelopment Agency boundaries; and
WHEREAS,the CRA has adopted and is implementing a Rebranding Initiative; and
WHEREAS,the wayfinding signs will fall under the Rebranding Initiative; and
WHEREAS,the CDBG program does not require a City match; and
WHEREAS,improved signage in the downtown area is an enhancement that is a component
of the Community Redevelopment Agency Plan, as revised in June 2015, and has been through
public hearings that included public comment;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing"Whereas"clauses are made apart of and incorporated into
this Resolution by this reference.
Section 2. That the 45d`Year application for the Community Development Block Grant
program for wayfinding signs within the Dania Beach Community Redevelopment Agency
boundaries,in the approximate amount of One Hundred Fifty Thousand Dollars($150,000.00)and
the associated agreement between the City of Dania Beach, Florida and Broward County, in
compliance with CDBG regulations, are approved and the proper City officials are authorized to
execute it.
Section 3. That the City Manager and City Attorney are authorized to make minor
revisions to the application and agreement as are deemed necessary and proper for the best interests
of the City.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on May 28, 2019.
ATTEST: BEq�,
® ti
THOMAS SCHNEIDER, CMC �, LORI LEWELLEN
CITY CLERK `�'� �°P MAYOR
geIIS14
APPROVED AS TO RM AND CORRECTNESS:
THOM J.��NqRO
CITY AT O
2 RESOLUTION#2019-040
BR'tr�*"RNP
BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS
MUNICIPALITIES CDBG APPLICATION
Complete the following sections. Submit one form for each project. Attach additional pages as needed
COMMUNITY DEVELOPMENT GRANT PROJECT SUMMARY
Category Budget
Cash
In-Kind 15,000
Other Grants
CDBG 150,000
TOTAL 150,000
Public Service(15% Cap) ( ) Limited Clientele ( )
Prevent/Eliminate Slum or Blight ( )
Urgent Need ( )
Capital Improvement W Area Benefit (x)
Prevent/Eliminate Slum or Blight ( )
Urgent Need ( )
Housing ( ) Low/Mod Housing(LMH) ( )
Prevent/Eliminate Slum or Blight ( )
Urgent Need ( )
Economic Development ( ) Low/Mod Jobs(LMJ) ( )
Prevent/Eliminate Slum or Blight ( )
Urgent Need ( )
Continuing Project: Yes ( )
New Project: Yes x)
DUNS NUMBER:098525728
Applicant completes the following items.
1. Applicant Organization Name: City of Dania Beach
Address: 100 W. Dania Beach Blvd Dania Beach, FL 33004
Telephone#: 954-924-6800 FAX#:
2. Contact Person:Ana Garcia
Title: City Manager
Street Address: 100 W. Dania Beach Blvd Dania Beach, FL 33004
E-MAIL Address: agarcia@daniabeachfl.gov
Telephone#: 954-924-6800 FAX#:
3. Project Name: Year 45 CDBG Wayfinding Signs
4. CDBG Funds Requested ($15,000 Minimum Request): $150,000
1
Broward County Housing Finance&Community Redevelopment Division
Municipal Application 45th Program Year
BWto IVARD
COUNTY
5. Pro iect Goals: Provide specific project goals and quantifiable objectives.
Quantifiable objectives should specifically state who, what, where and how many.
The scope of services must include activities involved in implementing the
project. Project continuation and maintenance relates to whether or not this will
be an ongoing activity after funding ends.
a. Project Goals and Quantifiable Objectives:
Please note that HUD requires that 70% of CDBG funds must benefit
low/moderate income persons over a three-year period. Only pick one of
the four objectives listed below. Describe how goals and objectives will
either:
1). benefit low income persons
2). provide an area benefit:
3). eliminate or prevent slums and blighted conditions, or
4). impact a problem or need of particular urgency.
TThe City of Dania Beach has seen exceptional growth over the past few years,
particularly in the Community Redevelopment Agency District. The result of this growth
is more visitors choosing the City of Dania Beach as a destination, more pedistrian,
bicycle and vechile traffic in and passing through the City's CRA district. Federal Highway
runs the length of the CRA district, and Interstate 95 is on the western boundary and has
three interchanges close to CRA district. The City needs wayfinding sign system to guide
visitors through the City in an efficient and safe manner. More visitors means more traffic
and a greater incidence of vehicular accidents with pedestrian, byclist and other vehicles.
In additon, the sign system will help with increasing traffic delays and keep vehicle traffic
out of residential neighborhoods.
The City will be installing new entranceway signs across the City and in the CRA District.
These signs, along with the wayfindsigns will create a sence of place in Dania Beach for
all those that live CRA District.
b. Detailed Scope of Services: The scope of services should explain exactly
what will be accomplished with the funds requested.
It is estimated that 10 signs at a cost of $15,000 each will be installed as shown on
Figure Al. The city will bid the project and will develop a prototype for the signs_ FDOT
permitting may be required for certain locations. The City will address FDOT needs.
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Broward County Housing Finance&Community Redevelopment Division
Municipal Application 45t" Program Year
B�% ARD
COUNTY
C. Project Continuation and Maintenance: Indicate what organization is
responsible for maintenance of the project after completion. (Attach
letters or verification).
The City of Dania Beach Public Servicees Department will maintain the signs.
d. Program Design: How do you plan to achieve the goals identified above?
Please be clear and specific. Please attach separately, if necessary.
For housing activities/projects, please provide details to include the types
of assistance provided, affordability period, recapture terms etc. These
terms and provisions must be consistent with the Broward County's
Consolidated/Action Plan
see Attachment A
6. Applicant's Management Capability: Briefly describe the capacity of your
municipality to undertake the proposed project. Discuss prior experience in the
administration of Federal funds and list existing funding agreements.
The City has professional staff to manage the project. The City also has continuing
contracts with cunsultants who have managed these projects for the City in the past in
the event the City staff cannot accomplish the management internally.
a. Experience - Discuss experience in the administration of Federal funds
and general management capacity, include other Broward County funded
programs and provide a list of CDBG Projects below
The City has utilized CDBG funding for many years. The City in past years administered
over$1,000,000 in Federal funds for after school programs without incicdent. .
b. Does the municipality intend to utilize an outside vendor/contractor to
provide the direct service delivery for any of the activities listed?
Yes.
If yes, please provide a detailed method of the procurement method used.
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Broward County Housing Finance&Community Redevelopment Division
Municipal Application 45th Program Year
I
ffi.�`:WARD
COUNTY
Bid specifcations will be developed and services bid in accordance with City, state and
federal procurement processes.
C. Monitoring — How does the municipality ensure compliance with regulatory
and statutory requirements?And third-party vendors/contractors?
The City has professional staff to manage the project. The City also has continuing
contracts with cunsultants who have managed these projects for the City in the past in
the event the City staff cannot accomplish the management internally.
d. Non — housing activities — How does the municipality ensure compliance
with scope of work, budgetary items, procurement, programmatic
compliance etc.?
n/a
e. Housing activities: How does the municipality track the properties,
beneficiary data, HQS (if applicable) and ensure compliance with
affordability restrictions?
n/a.
Please provide monitoring process and include monitoring
policy/procedures (Attachment A)
n/a
f. Provide a list of current CDBG projects, included the most recent 3 years,
funding amount, current status, extensions needed. Etc.
2018 Project
Project Name year 44 soalr lights `Initial u.nding 300,000
Arriount
contract current-just receied the Numperof n/a
Period, agreement but the City is ready :Extensions
to bid Needed:and
Dates`
Current:Status ready to bid Current Balance 300,000
of.Program of Program
'Including', Funds ,
`Completion
Date ::
4
Broward County Housing Finance&Community Redevelopment Division
Municipal Application 45`h Program Year
8� � ARD
�4Uf�TY
2017 Project
Project Name combined with 2018 Initial Funding
Amount
Contract Number of
Period Extensions
Needed and
Dates
Current Status Current Balance
of Program of Program
Including Funds
Completion
Date'
2016 Project
Project Name Oasis 12 Initial Funding 150,000
Amount
Contract 2/2017-6/2017 Number of none
Period Extensions
Needed and
Dates
Current,Status complete Current Balance 0
of Program of Program
:Including; Funds
Completion
Date
7. Description: Describe the outcome(s) of the project. Description is to include
timeframe for start-up and completion, street location of the service and census
tract(s). Describe the service area.
see Attachment B for service area
a. Project Description: Capital improvements should state anticipated linear
feet of project or number and description of public facilities. Applicant
must already have construction plans for project at time of
application. Public service projects should specifically state number of
clients per year. Housing development or rehabilitation should state
number of housing units. Economic development projects, should state
number of businesses to be assisted, jobs created and describe loans
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Broward County Housing Finance&Community Redevelopment Division
Municipal Application 45�h Program Year
B , ARD
COUNTY
available. Both Rehabilitation and New Housing Construction should
comply with Energy Star Requirements.
The City will install an estiamted 10 wayfaring 10 signs at a cost of$15,000 as shown on
Figure A2
b. Time Frame: What is the time frame for start-up and completion after
notification of funding award? Indicate what funding commitment is
required to provide for timely project start-up.
receipt of signed agreement with County-9/30/2020
C. Street address / Location: Attach map identifying both census tracts and
project location. Also provide a street address or a description of the
location when site acquisition is involved. Provide current Phase 1 —
Environmental Assessment and NEPA Environmental Assessment
Checklist for Capital, New Construction and Economic Development
activities that were done within 6 months of application for funding.
see Attachment C-no sites will be acquired. No ESA is needed.
d. Census Tract(s) and Block Groups: Consult census maps for the census
tract location of this project. Area benefit projects must serve 51% low-
to very low-income persons.
See Attachment C and accompanying Table 1 in Attachment C
8. Proposed activities located in a Community Redevelopment Area (CRA), must
provide a copy of the area's Redevelopment Plan and map in order to be
considered eligible under a HUD Slum/Blight designation. The following
information must be provided at the time of application:
I
a. Percentage of Deteriorated buildings
b. Year area designated Slum/Blight
C. Description of Slum/Blight area
Ths is a capital project in the CRA. See priro paln for slum and blight.
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Broward County Housing Finance&Community Redevelopment Division
Municipal Application 45th Program Year
B WRQ
COUNTY
9. Budget Table Instructions: Complete the following Budget Table and
provide the requested information on the matching share of resources committed
to the project. Please include program funding and in-kind matches from all
sources.
a. Budget Table: For each expenditure category, (Personnel, Benefits,
Travel, Equipment, Supplies, etc) enter the proposed amount necessary
for that category. Please list these amounts according to the appropriate
funding source as shown in the shaded area.
Category CDBG Non CDBG Non CDBG TOTAL
All Sources
Personnel
Benefits
Travel
Training
Equipment
7
Broward County Housing Finance&Community Redevelopment Division
Municipal Application 45`h Program Year
B ;cV1/ARD
co�NTY
Category CDBG Non CDBG Non CDBG TOTAL
All Sources
Supplies
Contractual 15,000 15,000
With Outside
Agencies or
Vendors
Construction 150,000 150,000
Other
Totals 165,000 165,000
a
10. Budget Narrative Instructions: The budget narrative statement should provide a
detailed explanation and justification for each cost category shown in the Budget
Table on page 7. The budget narrative should identify non-CDBG resources to
be utilized in financing the project, including mortgages or construction financing
for the project. Also, specify the costs for which CDBG funding is being
requested and the costs to be covered by non-CDBG resources. Additional
pages can be added, if necessary.
10 signs at$15,000 each = $150,000
11. Describe and calculate Leveraging: Describe and attach supporting
documentation including letter(s) of commitment, resolutions, minutes of
meetings, etc., showing specific resources the applicant will commit to the project
as identified in columns 2 and 3 of the Budget Table on page 7. Include and
identify in-kind contributions, sweat equity and other resources.
a. Provide documentation as an attachment and summarize below.
1. For economic development projects, the value of the jobs produced in
8
Broward County Housing Finance &Community Redevelopment Division
Municipal Application 45'h Program Year
s A��
CC7UNTY
the previous year can be used as leverage. Documentation must be
provided showing name of business, job titles and salaries.
n/a
2. For housing development projects, anticipated mortgage financing will
be considered as in-kind contribution.
n/a
b. Instructions on calculating leveraging
Leveraging will be computed by taking into account the total dollar cost of
the entire project including in-kind contribution.
Percent Leveraging = Total Non-CDBG Funds $ X 100
Total CDBG $
In computing Total Cost of the project, funding from all sources for the
project must be added. This includes Federal funds, State funds,
contributions, private sector financing, in-kind contributions, etc.
In-Kind Contributions are non-cash items. Non-cash items are
contributions to the project, e.g., labor, office space, use of equipment, etc
that do not involve cash payments by the entity. However, a dollar value
must be provided for in-kind contributions and that value must be added to
the cost of the project. In-kind contributions must be accounted for and
included in the financial audit of the funded entity.
Calculations: 1o%
12. The project generally reflects adopted plans goals objectives and policies.
a. Project consistent with Broward County Consolidated Plan: Project should
explain which Consolidated Plan priority it will address.
Area Benefit.
b. Project Consistent with Local Government Plans and Zoning: Project
letters from the municipality or County government in which the project will
occur, stating consistency with county or municipal adopted
comprehensive plans. Provide Flood Plan Map, if in flood plain.
see attachment D
9
Broward County Housing Finance&Community Redevelopment Division
Municipal Application 45th Program Year
B�`,,c�'WARD
COUNTY
C. Is project a permitted use in the zoning text regulations for the zoning
district designated for the project site?
Yes [x] Attach municipal or County verification of zoning and
adopted future land use plan designation for the site
No [ ] plan of action to achieve zoning district change.
d. Plat Approval: Does your project require platting or a plat note
amendment?
Yes [ ] Attach platting requirements and time table for
completion.
No [x] Provide Plat Name, Plat Book Number and Plat
Page Number
e. State and Regional Policy Plans: The Florida State Comprehensive
Plan provides long-range policy guidance for the orderly social, economic
and physical growth of the state. The Strategic Regional Policy Plan
for South Florida specifically addresses housing and economic
development.
13. Real Property and Relocation Policy: Complete this section when displacement
of families or businesses is required.
a. Real property: Does the proposed project require the acquisition,
subordination or leasing of real property?
Yes [ ] Provide a legal description, street address and the property
owner's name. If the project involves displacement, consult
ivith Brofvard County Housing Finance and Community
Development Division staff before acquiring real property in
order to follow Uniform Acquisition Procedures.
No [x] No property is to be acquired
b. Relocation: Does the proposed project necessitate the relocation of
homeowners, tenants or commercial establishments?
Yes [ ] Outline the proposed relocation plan and show source of
funds on Page 7 and 8 for the budget table and narrative
above.
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Broward County Housing Finance&Community Redevelopment Division
Municipal Application 45`h Program Year
I
P
8 ARD
COUNTY
No [x]
14. Citizen Participation: Complete this section for citizen participation
documentation. How did the citizens in your jurisdiction participate in the
selection of this project?
The residents participated in the creation of the CRA Plan in 2010 and then update in 2015. The
plan was adopted by the City of Dania Beach CRA Board. Signage is a component of
this plan and an excerpt from page 83 of the City of Dania Beach Community
Redevelopoment Agency Redevelopment Plan June 23,2015:
Beautification and Appearance Improvement Signage/Entry Features/Public Art/Landscape-The
visual appearance of amenities needs to be enhanced in the community redevelopment
area. Further, there is a need to establish an identity for this important core area of the
community. The CRA will be empowered to pay for aesthetic and identity enhancements,
including but not limited to, signage, entry features, public art, and landscaping.
a. A copy of the resolution from the governing body giving authorization to
submit proposal(s) with name and title of official designated to sign
application.
b. Copies of meeting or hearing notices which verify efforts to invite citizen
input (to include points of distribution) and pertinent information from the
municipality reflecting inclusion of citizen input in final decisions.
Documentation includes a copy of the certified proof of advertising of the
public hearing held by the governing body.
C. Verification of other efforts which provide information to citizens, i.e.,
workshop notices, attendance records, sunshine ads, civic association
meetings.
15. Certification: Please complete the certification below:
If this application is approved for funding, the organization agrees to comply with all
required Federal, state and local laws and regulations. The organization confirms that it
is fully capable of fulfilling the obligations as stated in this proposal and in any
attachments or documents included with this application.
Conflict of Interest (24 CFR 570.611; 24 CFR 85.36; and 24 CFR 84.42)
There are two sets of conflict of interest provisions applicable to activities carried out
with CDBG funding. The first set, applicable to the procurement of goods and services
by subrecipients, is the procurement regulations located at 24 CFR 84.42 and 85.36.
11
Broward County Housing Finance&Community Redevelopment Division
Municipal Application 45th Program Year
BR,,�, RD
COUNTY
(See 24 CFR 570.611(a)(1).) The second set of provisions is located at 24 CFR
570.611(a)(2). These provisions cover situations not covered by parts 84 and 85.
As a duly authorized representative of this organization, I submit this application to the
Broward County Housing Finance and Community Development Division and verify that
the information herein is true, accurate and complete.
PENALTY FOR FALSE OR FRAUDULENT STATEMENT: U.S. Code Title 18, Section
1001, which may be amended periodically, provides that a fine or imprisonment for a
period not to exceed 5 years, or both, shall be the penalty for willful misrepresentation
and the making of false, fictitious, or fraudulent statement or entry, knowing same to be
false.
Name of Organization: City of Dania Beach
Type of Or anizatio : [x] Municipal1 .OWU-41;—a4 t
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(Signatur(;) (Title) (Date)
STATE OF � 10r, du
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PERSONALLY APPEARED BEFORE ME, the undersigned authority, (Name of
individual signing) who, after first being sworn by me, affixed his/her signature in the
space provided above on the as day of a xM , ZQAI .
Personally Known \(f OR Produced Identification
Type of Identification Produced
C)
NGWARY PUBLIC, State of Florida
My commission expires
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MY COMMISSION#FF990104
EXPIRES May 08,2020
(407)L91.,53 Flond N.WY13 rvice.com
12
Broward County Housing Finance &Community Redevelopment Division
Municipal Application 45th Program Year
ATTACHMENT A
PROJECT DESCRIPTION
Wayfinding Signs
The City of Dania Beach has seen exceptional growth over the past few years, particularly in the
Community Redevelopment Agency District. The improvements in the area include:
• New marinas
• Dania Point—100 acre site with commercial, residential, entertainment and hotels
• New hotels along Federal Highway and Stirling Road
• Holocaust Documentation and Information Center
• Beach improvement: new Quarterdeck restaurant and marina at city's beach
• Rejuvenated Casino at Dania Beach
• Expanded Ft. Lauderdale/Hollywood International Airport
The result of this growth is more visitors choosing the City of Dania Beach as a destination and
more traffic passing through the City's CRA district. Federal Highway runs the length of the CRA
district, and Interstate 95 is on the western boundary and has three interchanges close to CRA
district.
The CRA district contains governmental buildings, library, historic structures, houses of worship,
public safety facilities, parks, and historic neighborhoods.
The City needs wayfinding sign system to guide visitors through the City in an efficient manner.
The sign system will help with increasing traffic delays and keep vehicle traffic out of residential
neighborhoods. Commuter rail traffic is planning for the near future along the FEC rail corridor.
It is estimated that 10 signs at a cost of$15,000 each will be installed as shown on Figure Al
CDBG funds will be used to fabricate and install the wayfinding signs. For this project,the City
will fund the design and project management.
Figure A1 -Wayfaring Sign
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Attachment B—CRA—Eligible area
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Attachment B—census tract information
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Table 1 Census Tract and Block Information
TRACT BLKGRP LOWMOD LOWMODUNIV LOWMODPCT
80101 1 1360 2520 53.97%
80101 2 445 1355 32.84%
80101 3 645 1050 61.43%
80500 1 805 975 82.56%
80500 2 1105 1400 78.93
80500 3 730 1190 61.34%
Attachment D—Flood Plain Map
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Environmental Protection and Growth Management Department
HOUSING FINANCE AND COMMUNITY REDEVELOPMENT DIVISION
110 NE 3 d Street,3"Floor-Fort Lauderdale, Florida 33301 -954-357-4900-FAX 954-357-8221
August 6, 2019
Thomas Schneider
City of Dania Beach
100 West Dania Beach Blvd.
Dania Beach, FL 33004
Subject: 45th Year CDBG (FY 2019-2020) Funding Award
Subrecipient: CITY OF DANIA BEACH
Program: Installation of Wayfinding Signs
Total Allocation: $172,549
Dear Thomas Schneider:
The Broward County Administrator has approved the Fiscal Year(FY) 2019-2020 Annual
Action Plan (AAP) and the Board of County Commissioners will ratify it at an upcoming
Commission meeting. The proposed funding allocations are for the Community
Development Block Grant (CDBG) and Emergency Solutions Grants (ESG) Program
activities/projects. The Housing Finance and Community Redevelopment Division
(HFCRD) will submit the AAP to the Department of Housing and Urban Development
(HUD) for final approval and award on or before Thursday, August 15, 2019. Your
organization's award is $172,549 of CDBG funding for Installation of Wayfinding Signs,
subject to the AAP ratification.
The 2019-2020 Program Year begins on October 1, 2019 and ends on September 30,
2020. It is HFCRD's intent to complete the CDBG Agreements as quickly as possible. An
integral part of the Agreement is the inclusion of the exhibits listed below. Your
organization's exhibits used for the prior year's Agreement will be e-mailed to you in a
MS Word file. Please update them with the 45th Year Project information to be used for
the FY 2019-2020 Agreement.
Exhibit A: Project Description
Exhibit B: Budget Table/Costs for Project and Budget Narrative
Exhibit C: Project Schedule/Timeline
Exhibit D: Monthly/Quarterly Progress Report
Broward County Board of County Commissioners
Mark D.Bogen•Lamar P.Fisher-Beam Furr-Steve Geller-Dale V.C.Holness-Nan H.Rich•Tim Ryan-Barbara Sharief-Michael Udine
www.broward.org
Page t of 1
Exhibit E: Request for Payment
Exhibit F: Insurance Requirements (will be inserted by the County, as applicable)
To expedite the completion of Agreements, please e-mail the completed exhibits (A-E) in
MS Word format to Olga Sheyner, Housing and Community Development Specialist, at
OSheyner@broward.org no later than August 30, 2019. If you have any questions
regarding the preparation of the exhibits, please feel free to contact Mrs. Sheyner at 954-
357-4942. Thank you for your prompt attention to these contractual requirements.
Sincerely,
/Z__�
Ralph Stone, Director
Housing Finance and Community Redevelopment Division
cc: Suzanne Fejes, Assistant Director, HFCRD
Angela Chin, Manager, HFCRD
Olga Sheyner, Housing and Community Development Specialist, HFCRD