HomeMy WebLinkAboutR-2019-078 City Authorizing the Expenditure of Funds From Various City Departments, For Surveillance System Camera Maintenance and Repairs Purchased From AMC Surveillance Camera & Electronics, Inc. RESOLUTION NO. 2019-078
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS
FROM VARIOUS CITY DEPARTMENTS, FOR SURVEILLANCE SYSTEM
CAMERA MAINTENANCE AND REPAIRS PURCHASED FROM AMC
SURVEILLANCE CAMERA & ELECTRONICS, INC. FOR FISCAL YEAR
2018-2019, ENDING SEPTEMBER 30, 2019, INCLUSIVE OF EXISTING
PURCHASES AND POTENTIAL FUTURE REPAIRS THAT EXCEED AN
ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND
DOLLARS ($25,000.00) FOR A CURRENT AMOUNT NOT TO EXCEED
FORTY THOUSAND DOLLARS ($40,000.00); PROCEEDING WITHOUT
COMPETITIVE BIDDING AND AUTHORIZING SUCH PURCHASES THAT
ARE TO BE MADE WITHIN THE RESPECTIVE DEPARTMENTS'
APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part 1I1, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, the City entered into an annual maintenance agreement October 1, 2018 for
fiscal year 2018-2019, with AMC Surveillance Cameras in an annual amount of Thirteen
Thousand Seven Hundred Twenty Dollars ($13,720.00) for citywide protection; and
WHEREAS, additional repairs and installation of new cameras outside the original
service agreement have totaled Nine Thousand Two Hundred Thirty Four Dollars and Forty
Cents ($9,234.40) to date resulting in a current vendor total of Twenty Two Thousand Nine
Hundred Fifty Four Dollars and Forty Cents ($22,954.40); and
WHEREAS, the City Administration anticipates the possible addition of future upgrades
or necessary system repairs or both to the camera surveillance systems in the current fiscal year
including but not limited to the Dania Beach Marina, Southwest Community Center, Building
Permit Site (Dania Pointe) and the Dania Beach Grill locations; and
WHEREAS, the future upgrades and further installations and repairs may exceed the
annual Twenty Five Thousand Dollars ($25,000.00) City purchase threshold for a single vendor
and,therefore, City Commission approval is required; and
WHEREAS, the City Administration believes it is in the best interest of the City to have
continuity in the installation and maintenance of the City-wide surveillance system;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes surveillance cameras and related
maintenance and repairs to be obtained from AMC Surveillance Camera & Electronics, Inc., in
an amount exceeding the annual amount of the Twenty Five Thousand Dollars ($25,000.00)
purchase threshold for a single vendor in a not-to-exceed amount of Forty Thousand Dollars
$40,000.00 for fiscal year 2019. Further, the proper City officials are authorized to execute
documents related to this approval.
Section 3. That all Departments' purchases from AMC Surveillance Camera &
Electronics, Inc. shall be subject to and made within the respective Departments' approved level
of their respective annual budget appropriations and in accordance with the City of Dania Beach
Purchasing Policy.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on Jul 019.
ATTEST: o���A el�,4�
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THOMAS SCHNEIDER, CMC ORI WELLEN
CITY CLERK /SHEt) MAYOR
APPROVED AS T O AND CORRE ESS:
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THOMAS J, NSBR
CITY ATTORNEY
2 RESOLUTION 42019-078