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Home My WebLink AboutR-2019-089 City Authorizing to Execute a Retroactive Renewal of Existing Agreement for Construction Svcs for Concrete & Asphalt Repairs & Reconstruction Within City Rd Rights of Way by Metro Express RESOLUTION NO. 2019-089 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A RETROACTIVE RENEWAL OF THE EXISTING AGREEMENT FOR CONSTRUCTION SERVICES FOR CONCRETE AND ASPHALT REPAIRS AND RECONSTRUCTION WITHIN CITY ROAD RIGHTS OF WAY BY METRO EXPRESS, INC. UNDER THE SOUTHEAST FLORIDA GOVERNMENTAL COOPERATIVE GROUP INVITATION TO BID NO. ITB 15-16-039 (A), VALID FROM OCTOBER 1, 2018 THROUGH FEBRUARY 8, 2020, IN AN AMOUNT THAT WILL EXCEED THE ANNUAL VENDOR THRESHOLD AMOUNT OF TWENTY FIVE THOUSAND DOLLARS ($25,000.00) EACH YEAR THE CONTRACT IS IN PLACE AND AUTHORIZING SUCH PURCHASES THAT ARE TO BE MADE WITHIN THE DEPARTMENT APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if she is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last eighteen (18) months by other government agencies, such as the federal government, state of Florida or a Florida municipality or county; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection(a), sets the monetary threshold or limitation at $25,000.00; and WHEREAS, the City is requesting a retroactive renewal of the City of Miami Gardens contract ITB No. 15-16-039 (A) with Metro Express, Inc., for sidewalk replacement materials, sidewalk construction services, concrete and asphalt repair material services dated October 1, 2018 through February 23, 2020, under the terms of the Southeast Florida Governmental Cooperative Invitation to Bid Contract No. ITB 15-16-039 (A), which provides for a four (4) year renewal option, subject to approval of both the City of Miami Gardens and Metro Express Inc.; and WHEREAS, the City of Miami Gardens has renewed the existing Agreement, February 24, 2019, through February 23, 2020, a copy of which is attached as Exhibit "A" and is incorporated into this Resolution by this reference; and WHEREAS, the City of Miami Gardens will continue the Agreement for the optional four(4) year renewal with no increase in cost; and WHEREAS, City Administration recommends the existing agreement with Metro Express, Inc., be retroactively approved and extended to provide sidewalk replacement, sidewalk constructions services, concrete and asphalt repair material services; and WHEREAS, Metro Express, Inc. expenditures are anticipated to exceed the City vendor threshold of Twenty Five Thousand Dollars ($25,000.00); NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the foregoing "Whereas" clauses are ratified and confirmed to be true and correct and they are made a part of and are incorporated into this Resolution by this reference. Section 2. That the proper City officials are authorized to execute a retroactive renewal Agreement of an existing Agreement with Metro Express Inc., for sidewalk replacement and installation, a copy of which renewal document is attached as Exhibit `B" and is incorporated into this Resolution by this reference. Section 3. That all Department purchases for Metro Express Inc. shall be subject to and made within the Department's approved annual budget appropriations and will exceed the annual fiscal year vendor threshold of Twenty Five Thousand Dollars ($25,000.00) each year the contract is in place. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall be retroactive to October 1, 2018 and shall be in force and take effect immediately upon its passage and adoption. 2 RESOLUTION#2019-089 PASSED AND ADOPTED on August 27, 2019. ATTEST: ��®k B�,,�r a ti U THOMAS SCHNEIDER, CMC �, a„ ORI LBfrELLEN CITY CLERK MAYOR ge�ISHE�1 APPROVED AS TO FORM AND CORRECTNESS: 1 THOMAq J. SB'6 CITY ATTO EY 3 RESOLUTION#2019-089 RESOLUTION NO. 2018-208-3622 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE SECOND RENEWAL OF INVITATION TO BID NO. 15-16-039(A), SIDEWALK REPLACEMENT & INSTALLATION ANNUAL CONTRACT REBID, TO METRO EXPRESS, INC.,AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS ON AN AS NEEDED BASIS, NOT TO EXCEED THE 2019 ALLOCATED BUDGET FOR THE REPLACEMENT AND INSTALLATION OF SIDEWALK REPLACEMENT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City's Public Works Department continues to install, repair and replace sidewalks throughout the City on an as needed basis, and WHEREAS, part of the Citizen's Independent Transportation Trust (CITT), People's Transportation Plan - 1/2 Cents Transportation Tax (PTP) is to install new sidewalks to include the American Disability Act (ADA) required upgrades as roads are resurfaced throughout the community on an annual basis, and WHEREAS, on October 17, 2016, Invitation to Bid (ITB) No. 15-16-039(A), Sidewalk Replacements & Installation Annual Contract Rebid was solicited via BidSync, and WHEREAS, on February 8, 2017, under Resolution Number 2017-28-3133, the City Council approved the award of Invitation To Bid (ITB) Number No. 15-16-039(A), Sidewalk Replacements & Installation Annual Contract Rebid to Metro Express, Inc., and authorized the City Manager to issue purchase orders on an as needed basis not to exceed the allocated budget for the replacement and installation of sidewalk replacement, and WHEREAS, the current contract allows for annual renewals, and WHEREAS, the initial term of the agreement was for a one (1)year period with an option to renew annually for four(4) one(l) year periods, and WHEREAS, this is the second contract renewal, and WHEREAS, Staff recommends the City Council approve the second renewal of of Invitation to Bid No. 15-16-039(A), Sidewalk Replacement & Installation Annual Contract Rebid to Metro Express, Inc., and authorize the City Manager to issue purchase orders on an as needed basis not to exceed the 2019 allocated budget for the replacement and installation of sidewalk replacement, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS: Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes the second renewal of Invitation to Bid No. 15-16-039(a), Sidewalk Replacement & Installation Annual Contract Rebid to Metro Express, Inc., and further authorizes the City Manager to issue purchase orders on an as needed basis, not to exceed the 2019 allocated budget for the replacement and installation of sidewalk replacement. Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON DECEMBER 12, 2018. 1 OLIVER GILBERT, III, MAYOR 2 Resolution No.2018-208-3622 ATTEST: (M .- j MARIO TAILLE, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON BENSON, CITY MANAGER Moved by: Mayor Gilbert Seconded by: Councilman Williams VOTE: 6-0 Mayor Oliver Gilbert, III X (Yes) (No) Vice Mayor Rodney Harris X (Yes) (No) Councilwoman Katrina Wilson X (Yes) (No) Councilman Erhabor Ighodaro, Ph.D. X (Yes) (No) Councilwoman Lillie Q. Odom (Yes) (No) (absent) Councilman Reggie Leon X (Yes) (No) Councilman David Williams Jr X (Yes) (No) 3 Resolution No.2018-208-3822 AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND METRO EXPRESS, INC., A FLORIDA CORPORATION, FOR THE PURCHASE OF SIDEWALK REPLACEMENT MATERIALS AND PROVIDING FOR SIDEWALK CONSTRUCTION SERVICES, UNDER THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP ITB NO. 15-16-039(A) This is an Agreement ("Agreement") dated , 2019, between the City of Dania Beach, Florida, a Florida municipal corporation ("City"), with its principal place of business located at 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 and Metro Express, Inc., a Florida corporation ("Contractor"), with its principal mailing address of 9442 Northwest 109 Street, Medley, Florida 33178. In consideration of the mutual covenants, terms and conditions contained in this Agreement, and other good and valuable consideration, the adequacy and receipt of which are acknowledged and agreed upon,the parties agree to the following: 1. The current agreement, and any amendment(s) to it, under the Southeast Florida Governmental Purchasing Cooperative Group ITB No. 15-16-039(A), between the Contractor and with the City of Miami Gardens as lead agency, copies of which ITB (an "Invitation to Bid") and Agreement are attached as Exhibit "A", and made a part of and is incorporated into this Agreement by this reference, shall be considered a part of this Agreement between the City and the Contractor; provided, however, that if Contractor contracts with any other governmental agency in Florida and service rates are lower than those afforded to any city for these same services, then Contractor shall provide such lower rates to the City. 2. City agrees to pay the Contractor an amount not to exceed Two Hundred Thousand Dollars ($200,000.00) each fiscal year, for the purchase of sidewalk replacement materials and sidewalk construction services, including compliance with the Americans with Disabilities Act and the City's 50/50 Sidewalk Program. 3. The term of this Agreement shall be effective retroactively to October 1, 2018 through February 23, 2020. In addition, the City reserves the right to renew the Agreement for four (4) additional one (1) year extensions providing that both parties agree in writing that all terms, conditions and specifications remain the same, contingent upon approval by the City Manager. 4. That in all other respects,the terms of Exhibit"A" apply to this Agreement. 1 IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day and year first written above. CITY OF DANIA BEACH,FLORIDA, a Florida municipal corporation THOMAS SCHNEIDER, CMC LORI LEWELLEN CITY CLERK MAYOR APPROVED AS TO LEGAL FORM AND CORRECTNESS: ANA M. GARCIA,ICMA-CM CITY MANAGER THOMAS J.ANSBRO CITY ATTORNEY 2 WITNESSES: CONTRACTOR: METRO EXPRESS,INC. a Florida corporation Signature Signature PRINT Name PRINT Name Signature Title Dated: 92019 PRINT Name STATE OF FLORIDA) COUNTY OF ) The foregoing instrument was acknowledged before me on 2019, by , as of Metro Services, Inc., a Florida corporation, on behalf of the corporation. He/she is personally known to me or has produced as identification. Notary Public, State of Florida Print Name My Commission Expires: 3