HomeMy WebLinkAboutR-2022-002 P.C. Controls, Inc. Agreement for Repair and Calibration of Flow Meters and Related Devices for the WTP and Sewer Facilities (Piggyback Davie)RESOLUTION NO.2022-002
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT WITH P.C. CONTROLS, INC., FOR REPAIR
AND CALIBRATION OF FLOW METERS AND RELATED DEVICES FOR
THE WATER TREATMENT PLANT AND SEWER FACILITIES USING
AVAILABLE PRICING FROM THE TOWN OF DAVIE CONTRACT NO. ITB-
RM-21-04, WITH P.C. CONTROLS, INC., WHICH EXPIRES ON NOVEMBER
17, 2022, FOR FUTURE REPAIRS THAT MAY EXCEED AN ANNUAL
VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND DOLLARS
($25,000.00), WITHOUT COMPETITIVE BIDDING AND AUTHORIZING
SUCH PURCHASES THAT ARE TO BE MADE WITHIN THE PUBLIC
SERVICES DEPARTMENT'S APPROVED ANNUAL BUDGET
APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the city government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he/she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection
(a), sets the monetary threshold at Twenty -Five Thousand Dollars ($25,000.00) for a vendor each
fiscal year; and
WHEREAS, the Director of the Public Services Department has determined that it is
necessary to purchase certain parts and services for the operation of the Water Plant and the Sewer
Utility; and
WHEREAS, the Town of Davie, Florida executed an agreement with PC Controls, Inc.
(PCI) pursuant to ITB #RM-21-04 via Town of Davie Resolution No. 2020-333, which expires on
November 17, 2022; and
WHEREAS, the Town of Davie and PCI have given permission to the City to utilize
available pricing under ITB #RM-21-04 and to execute an agreement for the purchase of water
plant repair and calibration services and parts for sanitary sewer lift stations, granting pricing in
the same methodology as that afforded to Town of Davie; and
WHEREAS, the expenditures may exceed the annual Twenty -Five Thousand Dollars
($25,000.00) City purchase threshold for a single vendor and, therefore, City Commission
approval is required;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute an agreement with
PCI to purchase certain parts and technical services, in an amount exceeding the annual amount of
the Twenty -Five Thousand Dollars ($25,000.00) purchase threshold for a single vendor for Fiscal
Year 2021-2022, which Agreement is attached as Exhibit "A", and it is made a part of and is
incorporated into this Resolution by this reference.
Section 3. That funding for such purchases from PCI is available and appropriated
within Water Plant Division account number 401-33-03-533-46-10 and Sewer Utility division
account number 402-35-02-535-46-70.
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to the related documents which are deemed necessary and proper and in the best interest
of the City.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall become effective upon its passage and adoption.
PASSED AND ADOPTED on January 11, 2022.
ATTEST:
THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS TO FORM AND CO
EVt A. B UTSIS
CITY ATTORNEY
2
RESOLUTION #2022-002
AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND
P.C. CONTROLS, INC., A FLORIDA CORPORATION, FOR REPAIR AND
CALIBRATION OF FLOW METERS AND RELATED DEVICES FOR
THE CITY WATER TREATMENT PLANT AND SEWER FACILITIES
UNDER THE TOWN OF DAVIE, FLORIDA INVITATION TO BID ("ITB")
NO. RM-21-04.
This is an Agreement (the "Agreement") between the City of Dania Beach, Florida, a
Florida municipal corporation ("City") and P.C. Controls, Inc., a Florida corporation
("Contractor"), with a mailing address of 132 Northeast 30'h Street, Wilton Manors, Florida 33334.
In consideration of the mutual covenants, terms and conditions contained in this
Agreement, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree to the following:
1. The agreement existing between the Contractor and the Town of Davie and any
amendment(s) to it, under an award by the Town of Davie of ITB No. RM-21-04, a copy
of which is attached as Exhibit "A", and made a part of and are incorporated into this
Agreement by this reference), shall be considered as part of this Agreement between the
City and the Contractor; provided, however, that if Contractor contracts with any other
governmental agency in the South Florida area and service rates are lower than those
afforded to the Town of Davie, or any city in the area for these same services, then the
Contractor shall provide such lower service rates to the City.
2. The goods and services to be provided to the City consist of repair and calibration of flow
meters and related devices for the City water treatment plant and sewer facilities.
3. The term of this Agreement will begin once all parties have executed this Agreement
through and including November 17, 2022.
4. That in all other respects, the terms of the Town of Davie bid documents apply to this
Agreement.
SIGNATURES ON FOLLOWING PAGES
RESOLUTION #2022-002
IN WITNESS of the foregoing, the parties have executed this Agreement on
,202
ATTEST:
THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS TO FORM AND
CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
CITY:
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
TAMARA JAMES
MAYOR
ANA M. GARCIA, ICMA-CM
CITY MANAGER
4 RESOLUTION #2022-002
WITNESSES:
Signature
PRINT Name
Signature
PRINT Name
STATE OF FLORIDA)
COUNTY OF BROWARD)
CONTRACTOR:
P.C. CONTROLS, INC., a
Florida corporation
Signature
PRINT Name
Title
Dated: , 202
The foregoing instrument was acknowledged before me by means of ❑ physical presence
or ❑ online notarization, on , 202, by _ , as
of P.C. CONTROLS, INC., Florida corporation, on behalf of the
corporation. He is personally known to me or has produced
identification.
My Commission Expires:
Notary Public, State of Florida
Print Name
5 RESOLUTION #2022-002