HomeMy WebLinkAboutR-2019-122 City Authorizing the Expenditure of Funds from Various City Departments for Services Purchased from SHI International Corp. under Florida State Contract 43230000-15-02 for FY 2018/2019 RESOLUTION NO. 2019-122
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS
FROM VARIOUS CITY DEPARTMENTS FOR SERVICES PURCHASED
FROM SHI INTERNATIONAL CORP. UNDER FLORIDA STATE
CONTRACT 43230000-15-02 FOR FISCAL YEAR 2018/2019, ENDING
SEPTEMBER 30, 2019, FOR PURCHASES THAT WILL EXCEED AN
ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND
DOLLARS ($25,000.00); PROCEEDING WITHOUT COMPETITIVE
BIDDING AND AUTHORIZING SUCH PURCHASES THAT ARE TO BE
MADE WITHIN THE RESPECTIVE DEPARTMENTS' APPROVED
ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, the City Commission previously approved Resolution 2016-115 authorizing
the City to enter into an agreement with SHI International Corp. for annual Microsoft Licensing
until January 31, 2019; and
WHEREAS, the Florida State Contract has been renewed for a period of one year, with a
new contract expiration date of January 31, 2020, under the same terms and conditions and is
attached as Exhibit"A"; and
WHEREAS, the annual Microsoft Licensing renewal due is an amount of Twenty Six
Thousand Seven Hundred Fifty Three Dollars and Thirty Cents ($26,753.30) which will now
bring the vendor total in excess of the annual Twenty Five Thousand Dollars ($25,000.00) City
purchase threshold for a single vendor and, therefore, City Commission approval is required; and
WHEREAS, the City Administration anticipates the possible addition of future licenses
and equipment;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the purchase of equipment and
software from SHI International Corp. without competitive bidding utilizing Florida State
Contract 43230000-15-02 in an amount exceeding the annual amount of the Twenty Five
Thousand Dollars ($25,000.00) purchase threshold for a single vendor, and the proper City
officials are authorized to execute any necessary agreements that are deemed necessary and
proper.
Section 3. That all Departments' purchases from SHI International Corp. shall be
subject to and made within the respective Departments' approved level of their respective annual
budget appropriations and in accordance with the City of Dania Beach Purchasing Policy for
each fiscal year.
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to the necessary documents as are deemed necessary and proper and in the best interest
of the City.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 6. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on October 7, 2019.
ATTEST:
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THO AS SC-- I-DER, CMC t,� LORI LEW LIEN
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CITY CLERK ` ► a` MAYOR
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APPROVED S TR FORM AND CORRECTNESS:
THOMA AN R
CITY ATTORNEY
2 RESOLUTION#2019-122
FLORIDA DEPARTMENT OF MANAGEMENT SERVICES
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We serve those who serve Florida
AMENDMENT NO.: 2
Contract Renewal
Licensing Solutions Providers (LSP) of Microsoft Software and Services
State Term Contract No. 43230000-15-02
This Amendment("Amendment") effective February 1, 2019, to the LSP of Microsoft Software
and Services State Term Contract No. 43230000-15-02 ("Contract'), between the State of
Florida, Department of Management Services ("Department') and SHI International Corporation
("Contractor") are collectively referred to herein as the "Parties."All capitalized terms used
herein shall have the meaning assigned to them in the Contract unless otherwise defined
herein.
WHEREAS, the Contract began on February 1, 2016, and is scheduled to expire on January
31, 2019.
WHEREAS, the Parties agreed that the Contract may be amended by mutual agreement as
provided in section VI, "Amendments," of the Contract; and
WHEREAS, the Parties agree to renew the Contract, pursuant to section III, "Renewal Terms",
of the Contract;
THEREFORE, in consideration of the mutual promises contained below, and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
Parties agree to the following:.
I. Contract Renewal. The Contract is hereby renewed for a period of one (1) year, with a new
contract expiration date of January 31, 2020, under the same terms and conditions.
II. Conflict. To the extent any of the terms of this Amendment conflict with the terms of the
Contract, the terms of this Amendment shall control.
III. Warranty of Authority. Each person signing this Amendment warrants that he or she is
duly authorized to do so and to bind the respective party.
IV. Effect. Unless otherwise modified by this Amendment, all terms and conditions contained
in the Contract shall continue in full force and effect. This Amendment sets forth the entire
understanding between the parties with regard to this subject matter hereof.
This space intentionally left blank.
Licensing Solutions Providers (LSP) of Microsoft Software and Services
State Term Contract No. 43230000-15-02
IN WITNESS WHEREOF, the parties have executed this Amendment by their duly authorized
representatives.
State of Florida: Contractor:
Department of Management Services SHI International Corporation
By: By:
Name: David Clark Name:
Title: Chief of Staff Title:
Date: Date:
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IN WITNESS WHEREOF, the parties have executed this Amendment by their duly authorized
representatives.
State of Florida: Contractor:
Department of ment Services SHI International Corp.
By: By: -fLafaw emuW
Name• avid Clark Name: Natalie Castagno
Title: Chief of Staff Title: Director of Contracts & RFPs
Date: i 31 IR Date: 1131/19
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