HomeMy WebLinkAboutR-2019-132 City authorizing the expenditure of funds from various City Departments' Budget Accounts for surveillance system camera maintenance & repairs purchased from AMC Surveillance Camera RESOLUTION NO. 2019-132
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS
FROM VARIOUS CITY DEPARTMENTS' BUDGET ACCOUNTS FOR
SURVEILLANCE SYSTEM CAMERA MAINTENANCE AND REPAIRS
PURCHASED FROM AMC SURVEILLANCE CAMERA & ELECTRONICS,
INC. FOR FISCAL YEAR 2019-2020, BEGINNING RETROACTIVELY ON
OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, INCLUSIVE OF
EXISTING PURCHASES AND POTENTIAL FUTURE REPAIRS THAT
EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY-FIVE
THOUSAND DOLLARS ($25,000.00); PROCEEDING WITHOUT
COMPETITIVE BIDDING AND AUTHORIZING SUCH PURCHASES THAT
ARE TO BE MADE WITHIN THE RESPECTIVE DEPARTMENTS'
APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty-Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, the City wishes to enter into an annual maintenance agreement retroactively
from October 1, 2019 for fiscal year 2019-2020, with AMC Surveillance Camera & Electronics,
Inc. in an annual amount of Thirteen Thousand Seven Hundred Twenty Dollars ($13,720.00) for
citywide protection and;
WHEREAS, additional repairs and installation of new cameras outside the original
service agreement have in the previous year totaled in excess of the Twenty Five Thousand
Dollars ($25,000.00) vendor threshold limit; and
WHEREAS, City Administration anticipates the possible addition of future upgrades or
necessary system repairs or both to the camera surveillance systems in the current fiscal year;
and
WHEREAS, the future upgrades and further installations and repairs may exceed the
annual Twenty-Five Thousand Dollars ($25,000.00) City purchase threshold for a single vendor
and,therefore, City Commission approval is required; and
WHEREAS, City Administration believes it is in the best interest of the City to have
continuity in the installation and maintenance of the City-wide surveillance system;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes surveillance cameras and related
maintenance and repairs from AMC Surveillance Camera & Electronics, Inc., in an amount
exceeding the annual amount of the Twenty-Five Thousand Dollars ($25,000.00) purchase
threshold for a single vendor for fiscal year 2020 for the term specified above; further, the proper
City officials are authorized to execute documents related to this approval.
Section 3. That all Departments' purchases from AMC Surveillance Camera &
Electronics, Inc. shall be subject to and made within the respective Departments' approved level
of their respective annual budget appropriations and in accordance with the City of Dania Beach
Purchasing Policy.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on Octob 2019.
ATTEST:
THOMAS SCHNEIDER, CMC LO161 LEWELLEN
CITY CLERK MAYOR
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APPROVED O FORM AND CORREC SS:
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THOM S J. ANVY
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CITY ATTOR
2 RESOLUTION#2019-132