HomeMy WebLinkAboutR-2019-133 City authorizing the expenditure of funds from the Finance Department Information Systems Division for monthly service monitoring & support services including additional contracted support RESOLUTION NO. 2019-133
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS
FROM THE FINANCE DEPARTMENT INFORMATION SYSTEMS
DIVISION FOR MONTHLY SERVER MONITORING AND SUPPORT
SERVICES INCLUDING ADDITIONAL CONTRACTED SUPPORT AND
INSTALLATION OF THREE (3) NEW SERVERS PURCHASED FROM LAN
INFOTECH FOR FISCAL YEAR 2019-2020, BEGINNING RETROACTIVELY
ON OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020 THAT EXCEED
AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY-FIVE THOUSAND
DOLLARS ($25,000.00); PROCEEDING WITHOUT COMPETITIVE
BIDDING AND AUTHORIZING SUCH PURCHASES THAT ARE TO BE
MADE WITHIN THE FINANCE DEPARTMENT INFORMATION SYSTEMS
DIVISION APPROVED ANNUAL BUDGET APPROPRIATIONS;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty-Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, the City wishes to enter into a monthly server monitoring and support
services agreement retroactively from October 1, 2019 for fiscal year 2019-2020, with LAN
Infotech in an annual amount of Ten Thousand Eight Hundred Dollars ($10,800.00) for citywide
computer systems and;
WHEREAS, additional repairs and installation of three new servers are expected to total a
minimum of Fifteen Thousand Dollars ($15,000.00); and
WHEREAS, City Administration anticipated additional contracted support in the
maximum amount of Sixteen Thousand Eight Hundred Dollars ($16,800.00) while the City
conducts a search for a new Information Systems Manager; and
WHEREAS, all of these expenditures will exceed the annual Twenty-Five Thousand
Dollars ($25,000.00) City purchase threshold for a single vendor and, therefore, City
Commission approval is required; and
WHEREAS, City Administration believes it is in the best interest of the City to have
continuity in the monitoring, maintenance and installation of the City's computer servers;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes monthly support, maintenance and
replacement servers from LAN Infotech in an amount exceeding the annual amount of the
Twenty-Five Thousand Dollars ($25,000.00) purchase threshold for a single vendor for fiscal
year 2020; further, the proper City officials are authorized to execute documents related to this
approval.
Section 3. That funding for these services shall be made from the City's planned
appropriations from the General Fund Finance Department - Information Systems Division
contractual service account 001-17-04-516-34-10 and Maintenance and Equipment Computer
account 001-17-04-516-64-10.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on Octobe 2019.
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THOMAS SCHNEIDER, CMC LON L WELLEN
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2 RESOLUTION#2019-133