HomeMy WebLinkAbout1586992 - MINUTES - CRA MINUTES OF MEETING
DANIA BEACH COMMUNITY REDEVELOPMENT AGENCY
BUDGET WORKSHOP
WEDNESDAY, SEPTEMBER 11, 2019 - 12:00 P.M.
1. Call to Order/Roll Call
Chair Lewellen called the meeting to order at 12:03 p.m.
Present:
Chair: Lori Lewellen
Vice-Chair: Lauren Odman
Board Members: Chickie Brandimarte
Bill Harris
Tamara James
Executive Director: Rickelle Williams
City Attorney: James White
CRA Secretary: Thomas Schneider
2. Items for Discussion
Director Williams gave a presentation which is attached to and incorporated into these minutes.
She addressed the budget shortfall and allocations to the City required to be made by the CRA.
The CRA has had the same General Fund allocation for the past six years, yet expenditures have
increased over that same period.
Board Member Harris felt the Bike Sharing at two locations is premature and could be
eliminated.
Chair Lewellen questioned if a study has been done for bike sharing; we do not know if the
Casino would be a good location. She has looked at other cities; when these programs are
implemented, they start with a pilot program and have companies provide services. We should
let Kimco pay for this program if they want to do it; in next year's program, we could fund it.
She does not want to pay for it now.
Board Member James noted we would not be bearing the brunt of the cost of this program.
There is a lot of foot traffic on US-1; we could reduce the amount, but the money should be in
the budget.
Chair Lewellen questioned the number of companies staff has spoken to about a bike sharing
program.
Director Williams responded two, the one currently operating at the beach and Lime. Due to the
low density at City Hall, no sponsorship has been recommended for a location there. When the
City Center comes, it could possibly be added.
Nicki Satterfield, Director of Finance, noted a franchise agreement may be in order if we are
giving exclusive rights to operate in the City. We should look at this in conjunction with the
Transportation Plan.
Director Williams addressed the rationale for two bike locations, which would be docking
stations.
The Board consensus was to reduce the $20,000.00 allocation to $10,000.00.
Chair Lewellen expressed concern that the CRA Director did not come to the Board with
recommendations to cut the budget and make it more reasonable. We need to balance the CRA
budget; we cannot continue this trend. We can do all these good things over time; they do not
have to be done right now.
Board Member James suggested we look at the allocation we are giving to the CRA, particularly
the personnel allocation which does not cover personnel costs. We cannot expect the CRA to
operate at a high level without giving them the money they need to do so.
Vice-Chair Odman addressed how both Chair Lewellen and Board Member James are right.
Either we are not going to have any of the initiatives at all or we are going to give the CRA the
funding they need.
Chair Lewellen questioned why the allocation had not been changed in the past.
Finance Director Satterfield responded the allocation had not ever been fully spent and was
returned to the General Fund.
Discussion ensued regarding holiday lighting.
Board Member James said we have to make decisions and move on.
Board Member Brandimarte noted this City will always have a CRA.
Board Member Harris felt the holiday lighting, bike sharing, and garage mural project could be
part of a development agreement with the City Center developer.
Vice-Chair Odman reiterated we either have to give the CRA the money or cut the programs out
of the budget.
Board Member James asked if there is consensus on giving the allocation to the CRA.
Finance Director Satterfield recommended going through the list and prioritizing the items.
Minutes of Budget Workshop 2
Dania Beach Community Redevelopment Agency
Wednesday, September 11,2019— 12:00 p.m.
Vice-Chair Odman questioned how we would fund the shortfall.
Finance Director Satterfield responded the money would have to come from Reserves; she does
not recommend operating expenses be taken from Reserves.
Discussion ensued regarding the allocation.
Vice-Chair Odman suggested zeroing out the initiatives except for travel and training.
Finance Director Satterfield suggested balancing the budget by reducing the deficit.
The Board consensus was to decrease the General Fund allocation by $100,000.00 by
eliminating or decreasing the following CRA Board initiatives:
Garage mural—$0
Bike stations—$0
Holiday lighting—$7,500.00
Travel & Training—$17,300.00
Wrestling Entertainment at ASC—$0
Decorative Crosswalk Project—$0
FTL International Film Festival—$0
115th Birthday—$0
Super bowl at DAD—$20,000.00
Pride Event—$0
Finance Director Satterfield noted the cuts amounted to $110,000.00; the remainder of the deficit
would come out of Reserves.
Chair Lewellen recessed the meeting at 1:32 p.m. and reconvened the meeting at 1:47 p.m. with
all present as before.
Director Williams reviewed the items and amounts to be cut from the CRA Board initiatives.
Vice-Chair Odman asked if there are any existing contracts in place for these services.
Director Williams responded no, and spoke of the recent RFP for holiday lighting and vendor
submittals.
Board Member Harris asked that Small Business Boot Camp be excluded.
Chair Lewellen asked about reducing DAD dates/schedule.
Vice-Chair Odman suggested a seasonal schedule for DAD.
Chair Lewellen questioned selling tickets for admission to the Arts & Seafood event.
Minutes of Budget Workshop 3
Dania Beach Community Redevelopment Agency
Wednesday, September 11,2019—12:00 p.m.
Director Williams addressed issues that come along with charging for admission.
Discussion ensued about reducing the CRA initiatives budget.
Chair Lewellen asked about budgeting personnel costs over the next few years and Mad for
Marketing social media charges.
Director Williams noted there is $3,000.00 left on the contract, which ends in November 2019.
Chair Lewellen questioned Professional Legal Services line items and suggested expenses be
reduced. Additionally,there should be a reduction of staff overtime.
Director Williams reviewed the itemized reductions made to the Board initiatives totaling
$175,000.00.
The Board consensus was to fund the remaining balance over budget of $292,000.00 out of
Reserves.
3. Adjournment
Chair Lewellen adjourned the meeting at 2:38 p.m.
ATTEST: COMMUNITY REDEVELOPMENT
AGENCY
THOMAS SCHNEIDER, CMC LORI LE LLEN
CRA SECRETARY CHAIR—CRA
Q,W
Approved: November 12, 2019 7>44
DANIA BEACH
COMMUNITY REDEVELOPMENT AGENCY
Minutes of Budget Workshop 4
Dania Beach Community Redevelopment Agency
Wednesday, September 11,2019— 12:00 p.m.
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CRA MISSION
"The mission of the Dania Beach Community
Redevelopment Agency is to create and
implement economically sound
redevelopment and revitalization activities in
the City of Dania Beach , improve the unique
quality of life while simultaneously facilitating
investment, commercial development,
innovation and growth for our diverse
population .
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BUDGET AS A PLANNING TOOL
1. Enhance and Reinforce the CRA Sub Areas
2. Eliminate Substandard Housing and Provide
Affordable Housing
3. Redevelop the CRA is a manner that is Energy
Efficient and Sustainable
4. Attract Targeted New Industries and R eta i n a n d
Expand Core Industries
5. Enhance Redevelopment Activities through an Active':'' "p"""�" ""p"�"fl
Marketing Strategythat Supports Redevelopment
n itiatives
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ACCOMPLISHMFNTS FY201&2019
• Awarded 3 Commercial Property Improvement Grants
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• Continued to facilitate City-wide Rebranding Initiative with new signage, advertising and
public relations.
• Hosted Annual Business Luncheon, monthly Dania After Dark installments and supported
Art in the Hall.
• Executed Arts and Seafood Celebration and reduced net operating cost from $120,000 to
$72,000 over a two year period.
• Awarded $59,500 grant from the Frederick A. Deluca Foundation to support PATCH mobile
market.
• Awarded $1 million Broward Redevelopment Program grant for Trion.
• At Home Dania Beach Program: Partnered with Rebuilding Together Broward County to
complete 20 Residential Beautification Grants and began site work to construct 6 infill
lots.
• City Center redevelopment planning: Adopted Action Plan and received 3 viable proposals.
ORGANIZATION CHART
CRA BOARD
CRA EXECUTIVE DIRECTOR
CRA CRA ECONOMIC LEAD FARM
MANAGER COORDINATOR DEVELOPMENT $ MARKET
MANAGER COORDINATOR
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ADMINISTRATIVE T & MARKET
SPECIALIST R INAT C00 D OR COORDINATOR
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f FY20 FTE=6
COST ALLOCATION
DA
COMMUNITY REVELOPMENT AGENCY
DA N i A B EAC H ADMINISTRATIVE COST ALLOCATION
GJMlWNiiY REDEv E:U/►•Ebl aGEMr
CRA Cost Allocation
106.01-52 106-02-52 106-08-52
City DeNaitments CRA AOn iin CRA City Centrr CRA Citywide r
001-01 1 • City Commission $ 454.542 S 105,849 S $ - $ 105,849
001-01-12 City Manager 633,021 - - - -
001-01-13 Human Rescurces!Risk Management 308,403 14,360 - 14,360
001-01-14 Legal Counsel 768,838 8.337 - 8,337
001-01-16 City Clerk 365,451 10.958 - 10,958
001-01-17 Finance 1,323.889 42,679 1,900 928 45,507
001-04-17 Finance Information Systems 638,305 40.314 40.314
001-03-39 Public Services - Fleet Management 262,818 2.137 2,137
001-00-18 General Government 1,248,974 19,637 - - 19,637
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WHAT'S INCLUDED:
CONTINUATIO� EXISTING PROGRAMS
• Commercial Property Improvement Grants $ 60,000
• Residential Property Improvement Grants $ 80,000*
• Down Payment Assistance $120,000* ($82kfrom Stellar Communities)
• Architectural Services (Housing) $ 48,000*
• Homebuyer Education Courses $ 12,000*
• Arts and Seafood Celebration $150,000
• Vintage Motorcycle Show Sponsorship $ 5,000
• Annual Business Luncheon $ 6,000
• Dania After Dark $ 75,000*
• Art in the Hall and Atrium Gallery $ 6,200*
• Broward County Debt Service (if required) $250,000
• Administrative Cost Allocation (back to City) $247,098
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* Reflects Programs Started in FY2018-2019 = $341,200
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WHAT'S INCLUDED:
NEW CRA REQUESTS
• Winterfest Sponsorship - Rebranding $10,000
• Small Business Training Bootcamp $ 6,000
• Guide to Doing Business $ 6,000
• Program Modification (PT 20 hr to PT 28 hr) $ 7,375
TOTAL $29,375
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WHAT'S INCLUDED:
NEW CRA BOARD INITIATIVES
• Expanded Holiday Lighting $ 46,000
• CRA Board Travel and Training $ 22,300 estimated ($30,000 approved)
• Pride Events and Sponsorship $ 11,500
• Bike Sharing (2 locations) $ 20,000
• Wrestling Entertainment at ASC $ 10,000
• 115th Birthday at Dania After Dark $ 10,000
• Super Bowl Marketing/Event at Dania After Dark $ 20,000
• Garage Mural Project $ 30,000
• Decorative Crosswalk Project $ 45,000
• FTL International Film Festival $ 5,000
TOTAL $219,800
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PERSONNEL COST ANALYSIS
PERSONNEL COST INCREASE 2014 - 2020
FICA Taxes, FICA Medicare, Life and Health Insurance has increased by $125,344
GENERAL FUND ALLOCATION ? 015 - 202
Annual Funding for Personnel Costs and Redevelopment have remained stagnant at
$880,000 for 6 years.
IF GENERAL FUND ALLOCATION DOES NOT ADJUST
WITH INCREASES TO PERSONNEL COSTS , THERE
IS LESS FUNDING AVAILABLE TO CARRY OUT
REDEVELOPMENT INITIATIVES . CRA BOARD MUST
DETERMINE LONG -TERM STRATEGY.
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TAX INCREMENT FINANCING
WHAT IS TAX INCREMENT FINANCING OR REVENUE (TIF OR TIR)?
Tax increment financing is a unique tool available to cities and counties for redevelopment
activities. It is used to leverage public funds to promote private sector activity in the targeted
area. The dollar value of all real property in the Community Redevelopment Area is determined
as of a fixed date "base year" or frozen value. The base year of the Original CRA is 2004 and
2009 for the Expanded CRA. Taxing authorities, who contribute to the tax increment, continue to
receive property tax revenues based on the frozen value. These frozen value revenues go to
their general funds and are available for general government purposes. However, any tax
revenues from increases in real property value, referred to as "increment," are deposited into
the Community Redevelopment Agency Trust Fund and dedicated to the redevelopment area.
DANIA BEACH CRA BASE YEAR VALUES
2004 ORIGINAL BOUNDARY (525ACRES) = $172Y715y440
2009 EXPANDED BOUNDARY (824 ACRES) = $383,273,470
EXPAN DED BCU N D
HNI
4 YY=
TAX INCREMENT FINANCING
2020 CITY TAX INCREMENT FINANCING (COUNTY NOT INCLUDED)
ORIGINAL BOUNDARY = $ 1,625,195
EXPANDED BOUNDARY = $ 17006,145
TOTAL CITY TIF = $ 276311340
2020 COUNTY TAX INCREMENT FINANCING (CITY NOT INCLUDED)
ORIGINAL BOUNDARY = $ 174847177
EXPANDED BOUNDARY = $ 9187926
TOTAL COUNTY TIF = $ 27403,103
2020 COMBINED TAX INCREMENT FINANCING (CITY AND COUNTY)
ORIGINAL BOUNDARY = $ 371097372
EXPANDED BOUNDARY = $ 179257071
TOTAL COMBINED TIF = $ 51034,443
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CITY TIF VS. GENERAL FUND BUDGET REQUEST
City TIF Calculation $ 2,631,340
Difference = $1,027,173
Requested General Fund $ 1,604,167
I
Difference = $ 467,069
Current General Fund $1,137,098
$- $1.00 $2.00 $3.00
Millions
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FY2020 PROPOSED BUDGET OVERVIEW
DANIA BEACH
Executive
[BAN IA BEACH COMMUNITY REVELOPMENT AGENCY
Director
Cf1YMOPI TV A(C['/C:OPN CNT AGCNCV
Proposal
REVENUE
Fund 106 Community Redevelopment Agency $ 1,870,598 00
Fund 112 CRA Community Gardens PATCH 182,336 00
'TOTAL00
EXPENSE
Fund 106 Community Redevelopment Agency $ 2,337,667 37
Fund 112 CRA Community Gardens PATCH 1 82,336 89
TOTAL0i •
SURPLUS/(DEFICIT) $ .261