HomeMy WebLinkAboutR-2020-022 City Authorizing Expenditure of Funds by City Administration for Svcs to be Purchased from Lyle Sumek Associates, Inc., for Professional Services to Developing a Strategic Master Plan RESOLUTION NO. 2020-022
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS BY
THE CITY ADMINISTRATION FOR SERVICES TO BE PURCHASED
FROM LYLE SUMEK ASSOCIATES, INC., FOR PROFESSIONAL
SERVICES RELATED TO DEVELOPING A STRATEGIC MASTER PLAN
FOR FISCAL YEAR 2019-2020 (ENDING SEPTEMBER 30, 2020), THAT
EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE
THOUSAND DOLLARS ($25,000.00); AUTHORIZING SUCH PURCHASE
TO BE MADE WITHIN THE CITY MANAGER'S ANNUAL BUDGET
APPROPRIATION; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, the City Manager selected Lyle Sumek Associates, Inc., to develop a
Strategic Master Plan at a cost not to exceed Twenty Five Thousand Dollars ($25,000.00); and
WHEREAS, at the City Commission meeting of February 11, 2020, the City Commission
unanimously decided to expand the Scope of Services to include community input for an
additional cost of Five Thousand Dollars ($5,000.00); and
WHEREAS, City Administration is seeking approval to exceed the Twenty-Five Thousand
($25,000.00) purchase threshold for Strategic Master Plan Development services for Fiscal Year
2019-2020,provided funding is available and appropriated in the current budget year and made in
accordance with the City of Dania Beach Purchasing Policy for the fiscal year;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes professional services to be performed
by Lyle Sumek Associates, Inc., without competitive bidding in an amount exceeding the annual
amount of Twenty-Five Thousand Dollars ($25,000.00)purchase threshold for a single vendor.
Section 3. That the proper City officials are authorized to execute an Amendment to
the Agreement with Lyle Sumek Associates Inc., for services related to the development of a
Strategic Master Plan, a copy of the Amendment is attached as Exhibit "A" and is incorporated
into this Resolution by this reference.
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to the necessary documents as are deemed necessary and proper and in the best interest
of the City.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on February 25, 2020.
ATTEST:
r
THOMAS SCHNEIDER, CMC LORI LEWELLEN
CITY CLERK MAYOR
/SHE'S
APPROVED AS O FORM AND CORRECTNESS:
THOMAS J. AN B O
CITY ATTORNEY
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AMENDMENT TO AN EXISTING AGREEMENT BETWEEN THE CITY
OF DANIA BEACH,FLORIDA AND LYLE SUMEK ASSOCIATES, INC.
FOR PROFESSIONAL SERVICES RELATED TO DEVELOPING A
STRATEGIC MASTER PLAN
This is an Amendment (the "Amendment") to an Agreement (the "Agreement") existing
between the City of Dania Beach, Florida, a Florida municipal corporation (the "City") and Lyle
Sumek Associates, Inc., a Florida corporation(the "Consultant") for professional services related
to developing a strategic master plan for the City. A copy of the Agreement dated February 19,
2020 is attached as Exhibit "A", which is made a part of and incorporated into this Amendment
by this reference.
In consideration of the mutual covenants, terms and conditions contained in this Amendment,
and for other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon,the parties agree as follows:
1. That the City Commission decided to expand the Scope of Services in the
Agreement to include a"Citizen Input Workshop".
2. That the additional cost for this service is a not to exceed amount of Five
Thousand Dollars ($5,000.00). The Program Outline is attached as Exhibit `B"
and is made a part of and incorporated into this Amendment by this reference.
3. That in all other respects, the Agreement is ratified and reaffirmed, and remains in
full force and effect.
IN WITNESS OF THE FOREGOING, the parties have executed this Amendment
effective as of , 2020.
CITY:
ATTEST: CITY OF DANIA BEACH, FLORIDA
a Florida Municipal Corporation
THOMAS SCHNEIDER, CMC LORI LEWELLEN, MAYOR
CITY CLERK
APPROVED AS TO LEGAL FORM:
ANA M. GARCIA, ICMA-CM
CITY MANAGER
THOMAS J. ANSBRO
CITY ATTORNEY
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CONSULTANT:
Lyle J. Sumek Associates,Inc.
WITNESSES: a Florida Corporation
SIGNATURE SIGNATURE
PRINT Name PRINT Name
SIGNATURE Title
PRINT Name
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me by means of ❑ physical
presence or by ❑ online notarization, on , 2020, by ,
as of Lyle J. Sumek Associates, Inc., a Florida corporation, on
behalf of the company. He/she is personally known to me or produced
as identification and did(did not)take an oath.
NOTARY PUBLIC
My Commission Expires: State of Florida
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