HomeMy WebLinkAboutR-2020-087 City Authorizing Public Services to Waive the Formal Bid Process for Storm Sewer and Sewer Main Cleaning & Repair Services and Utilize the Shenandoah General Construction, LLC Agreement RESOLUTION NO. 2020-087
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PUBLIC SERVICES
DEPARTMENT TO WAIVE THE FORMAL BID PROCESS FOR STORM
SEWER AND SEWER MAIN CLEANING AND REPAIR SERVICES AND
UTILIZE THE SHENANDOAH GENERAL CONSTRUCTION, LLC
AGREEMENT WITH THE BROWARD COUNTY SCHOOL BOARD
INVITATION TO BID ("ITB") NO. 15-106C VALID THROUGH MAY 31,
2023, FOR THE TERM OF THE CONTRACT WHICH PURCHASES MAY
EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE
THOUSAND DOLLARS ($25,000.00); AUTHORIZING SUCH PURCHASES
TO BE MADE WITHIN THE PUBLIC SERVICES DEPARTMENT'S
APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, the Director of the Public Services Department has determined that it is
necessary to maintain stormwater and sanitary facilities in the City of Dania Beach; and
WHEREAS, the Public Services Director has determined that such services can be
obtained at the least cost to the City, without competitive bidding and without advertisements for
bids, from Shenandoah Construction, LLC.; and
WHEREAS, the Public Services Department is requesting City Commission approval to
utilize Shenandoah General Construction, LLC for City-wide storm sewer and sewer main
cleaning and repair services for the term of the contract providing funding is available and
appropriated in the current year under the Broward County School Board Contract RFP No. ITB
No. 15-106C, which contract is valid through May 31, 2023, and
WHEREAS, services requested may exceed the annual vendor amount of Twenty Five
Thousand Dollars ($25,000.00) threshold for a single vendor, therefore, City Commission
approval is required;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute an Agreement with
Shenandoah General Construction, LLC, for storm sewer and sewer main cleaning and repair
services; a copy of the Agreement is attached as Exhibit "A" and is incorporated into this
Resolution by this reference.
Section 3. That the Public Services Department's purchases from Shenandoah
Construction, LLC shall be subject to and made from available funds within the Public Services
Department's approved Stormwater Management Professional Services Account No. 403-38-01-
538-31-10 , which will not exceed One Hundred Sixty Thousand Dollars ($160,000.00) annually,
and be made in accordance with the City of Dania Beach Purchasing Policy.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on August 25, 2020.
ATTEST:
THOMAS SCHNEIDER, CMC RI L WE LEN
CITY CLERK �9 1�a MAYOR
ISH
APPROVED AS TO FORM AND CORRECTNESS:
(I',-I rl,11-\\�J
THOMAS J. 4NARO
CITY ATIFOANEY
2 RESOLUTION#2020-087
AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND
SHENANDOAH GENERAL CONSTRUCTION, LLC, A FLORIDA LIMITED
LIABILITY COMPANY, FOR STORM SEWER AND SEWER MAIN
CLEANING AND REPAIR SERVICES
This is an Agreement ("Agreement") dated , 2020, between the City
of Dania Beach, Florida, a Florida municipal corporation("City"), with its principal place of business
located at 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 and Shenandoah General
Construction, LLC, a Florida limited liability company ("Contractor"), with its principal mailing
address of 1888 Northwest 22nd Street., Pompano Beach, Florida 33069.
In consideration of the mutual covenants, terms and conditions contained in this Agreement,
and other good and valuable consideration, the adequacy and receipt of which are acknowledged and
agreed upon, the parties agree to the following:
I. The Agreement existing between the Contractor and the School Board of Broward
County and any amendment(s) to it, under the School Board of Broward County
Invitation to Bid ("ITB") 15-106C is effective through May 31, 2023. A copy of the
Agreement and a renewal of it are attached as composite Exhibit"A", and made a part of
and are incorporated into this Agreement by this reference, and it shall be considered as
part of this Agreement between the City and the Contractor; provided, however, that if
Contractor contracts with any other governmental agency in the South Florida area and
service rates are lower than those afforded to the School Board of Broward County, or
any city in Florida for these same services, then Contractor shall provide such lower
service rates to the City.
2. The City reserves the right to terminate this Agreement upon thirty (30) days' written
notice.
3. That in all other respects,the terms of composite Exhibit"A" apply to this Agreement.
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day and
year first written above.
ATTEST: CITY OF DANIA BEACH,
FLORIDA,
a Florida municipal corporation
THOMAS SCHNEIDER, CMC LORI LEWELLEN MAYOR
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS
ANA M. GARCIA, ICMA-CM
CITY MANAGER
THOMAS J. ANSBRO
CITY ATTORNEY
3 RESOLUTION 42020-087
WITNESSES: CONTRACTOR:
Shenandoah General Construction,
LLC,a Florida limited liability
company
Signature Signature
PRINT Name PRINT Name
Title
Signature
Dated: , 2020
PRINT Name
STATE OF FLORIDA)
COUNTY OF )
The foregoing instrument was acknowledged before me by means of ❑ physical presence or ❑
online notarization, on , 2020, by , as
of Shenandoah Construction Services, LLC, a
Florida limited liability company. He/she is personally known to me or has produced _
as identification.
My Commission Expires: Notary Public, State of Florida
Print Name
4 RESOLUTION#2020-087