HomeMy WebLinkAboutR-2020-090 The City, Pursuant to the Governor�s Executed Order 20-69, and FL Statutes Section 120.45(5)(b)(2), Adopting a Process & Rules for Use of Communications Media Technology for Public Meeting RESOLUTION NO. 2020-090
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, PURSUANT TO THE GOVERNOR'S EXECUTIVE
ORDER 20-69, AND FLORIDA STATUTES SECTION 120.45(5)(b)(2),
ADOPTING A PROCESS AND RULES FOR THE USE OF
COMMUNICATIONS MEDIA TECHNOLOGY FOR PUBLIC MEETINGS
DURING THE DECLARED PUBLIC HEALTH EMERGENCY (COVID-19);
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on March 20, 2020, Governor Ron DeSantis issued Executive Order 20-60,
"Emergency Management—COVID-19 Local Government Public Meetings"; and
WHEREAS, pursuant to Executive Order 20-69, the quorum requirements for public
meetings are suspended, and the City is authorized to hold public meetings through the use of
communications media technology, subject to the adoption of rules pursuant to Section
120.45(5)(b)(2),Florida Statutes;
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. The following procedures and rules are applicable to virtual workshop,regular and
special City Commission meetings, Planning and Zoning Board meetings, Community
Redevelopment Agency meetings, Special Master or Code Compliance meetings, or other board
meetings:
a. Prior to the commencement of any virtual City public meeting, the City shall post notice
of the meeting in a manner consistent with Section 286.011, Florida Statutes. The notice
shall also include instructions on how to access the public meeting either via telephone,
video conference, or other communications media technology utilized by the City, and
will include instructions regarding how members of the public may submit comments or
questions to be addressed at the public meeting. The virtual meeting telephone number
will be included on the City Commission agenda and will be included everywhere the
meeting is noticed.
b. As used in this Resolution, the terminology, "communications media technology" means
the electronic transmission of printed matter, audio,full-motion video,freeze-frame video,
compressed video, and digital video by any method available. The City may also use the
term "virtual meeting" when referring to meetings held using communications media
technology.
c. The Mayor' will administer the virtual City Commission meeting or workshop as the
Chair of the City Commission,with technical assistance from the Information Technology
Department. Notice for the virtual meeting will be found at
www.daniabeachfl.gov/virtualmeetingss, and provide detailed instructions on how to
attend and participate in virtual City Commission meetings. Public access to this
virtual meeting can be accomplished by watching the virtual meeting on the City's
YouTube Channel at www.daniabeachfl.gov/2654/Watch-DaniaTV; watching the
virtual meeting on Comcast Cable Channel 78, or by joining the virtual meeting by
telephone using RingCentral Meetings.
d. The City Clerk shall include the following message in the notice:
IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT,
PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE
PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W.DANIA
BEACH BOULEVARD, DANIA BEACH, FL 33004, (954) 924-6800 EXTENSION
3624,AT LEAST 48 HOURS PRIOR TO THE VIRTUAL MEETING.
e. The public may comment on any matter or item on a regular or special virtual meeting
agenda using the dedicated telephone number. Any member of the public wishing to
make verbal or written comment during a virtual meeting must pre-register to do so with
the City Clerk's office using the form found on the City's website. Once the registration
has been processed, the registrant will receive instructions for dialing into the virtual
meeting. Members of the public who attend the virtual meeting by telephone will have
their line muted at all times, except when acknowledged by the Mayor to speak on a
particular agenda item, and only one individual will be permitted to speak at a time.
Workshop meetings do not provide for public participation but they can be viewed.
£ In addition, the public may comment on a virtual regular or special meeting item, on the
agenda, prior to the beginning of the virtual meeting, using the form found on the City's
website. The forms will be emailed to the City Commission or the applicable Board
or meeting prior to the virtual meeting and will be attached to the minutes of the
meeting as part of the official record.
Section 2. That the foregoing "Whereas" clauses are ratified and confirmed as being
true and correct and they are made a specific part of and incorporated into this Resolution by this
reference.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
' In reference to any other board meeting, the chairperson of the board shall undertake the role
designated for the Mayor. The Special Master shall take on the role of running the virtual special
master meeting.
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Section 4. That this Resolution shall become effective immediately upon its passage
and adoption.
PASSED AND ADOPTED on August 25, 2020.
ATTEST:
�-
THOMAS SCHNEIDER, CMC ee► LORI LEfVELLEN
CITY CLERK MAYOR
Is
APPROVED AS TO FORM AND CORRECTNESS:
THOMA BRO
CITY ATT EY
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