HomeMy WebLinkAboutR-2022-021 Advance Stores Company, Inc. Purchase of Auto Parts, Accessories and Related Products (Piggyback Charlotte, NC) to Exceed $25KRESOLUTION NO.2022-021
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS BY
THE PUBLIC SERVICES DEPARTMENT AND VARIOUS DEPARTMENTS
TO PURCHASE AUTO PARTS, ACCESSORIES AND RELATED
PRODUCTS FROM ADVANCE STORES COMPANY, INC., UTILIZING THE
CITY OF CHARLOTTE, NORTH CAROLINA CONTRACT NO. 2017000280,
FOR THE TERM OF THE CONTRACT ENDING DECEMBER 31, 2023,
WHICH PURCHASES MAY EXCEED AN ANNUAL VENDOR TOTAL
AMOUNT OF TWENTY-FIVE THOUSAND DOLLARS ($25,000.00);
AUTHORIZING SUCH PURCHASES MADE WITHIN THE RESPECTIVE
CITY DEPARTMENTS' APPROVED ANNUAL BUDGET
APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty -Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, the Public Services Department is requesting City Commission approval to
purchase auto parts, accessories and related products from Advance Stores Company, Inc.. for the
term of the contract ending December 31, 2023, which total purchases may exceed the annual
vendor threshold amount of Twenty -Five Thousand Dollars ($25,000.00) for a single vendor and,
therefore, requires City Commission approval; and
WHEREAS, the Public Services Department has determined that such purchases can be
obtained at the least cost to the City utilizing pricing from the City of Charlotte, North Carolina
Contract Number 2017000280 and is effective through December 31, 2023; and
WHEREAS, the Public Services Department is seeking approval to exceed Twenty -Five
Thousand ($25,000.00) for any necessary future purchases of auto parts, accessories and related
products for the term of the contract providing funding is approved and is available that budget
year;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute an agreement with
Advance Stores Company, Inc. to purchase auto parts, accessories and related products in an
amount exceeding the annual amount of the Twenty -Five Thousand Dollars ($25,000.00)
purchase threshold for a single vendor for Fiscal Year 2021-2022, which Agreement is attached as
Exhibit "A", and it is made a part of and is incorporated into this Resolution by this reference.
Section 3. That all Department purchases from Advance Stores Company, Inc. shall
be subject to and made from available funds within the respective Departmental approved annual
appropriations and in accordance with the City of Dania Beach Purchasing Policy.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED AND ADOPTED on February 8, 2022.
ATTEST:
THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS TO FORM AND
E E . BOtTTSIS
CI ATTORNEY
TAMARA JAMES
e1 r MAYOR
a
2 RESOLUTION #2022-021
AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA
AND ADVANCE STORES COMPANY, INC., A NORTH CAROLINA
CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN
FLORIDA, FOR THE PURCHASE OF AUTO PARTS, ACCESSORIES
AND RELATED PRODUCTS, UNDER THE CITY OF CHARLOTTE,
NORTH CAROLINA CONTRACT NO.2017000280
This is an Agreement ("Agreement") dated , 2022, between the
City of Dania Beach, Florida, a Florida municipal corporation ("City"), with its principal place
of business located at 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 and
Advance Stores Company, Inc., a North Carolina corporation authorized to conduct business in
Florida ("Company"), with its principal mailing address of 2635 E. Millbrook Road, Raleigh,
NC 27604.
In consideration of the mutual covenants, terms and conditions contained in this
Agreement, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree to the following:
1. The current agreement, and any amendment(s) to it, under the City of Charlotte,
North Carolina Contract No. 2017000280, which Agreement is attached as Exhibit
"A", and made a part of and is incorporated into this Agreement by this reference,
shall be considered a part of this Agreement between the City and the Company;
provided, however, that if Company contracts with any other governmental agency in
Florida and service rates are lower than those afforded to any city for such purchases,
then Company shall provide such lower rates to the City.
2. The term of this Agreement shall be effective through December 31, 2023.
3. That in all other respects, the terms of Exhibit "A" apply to this Agreement.
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS TO LEGAL FORM
AND CORRECTNESS
EVE A. BOUTSIS
CITY ATTORNEY
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
TAMARA JAMES
MAYOR
ANA M. GARCIA, ICMA-CM
CITY MANAGER
3 RESOLUTION #2022-021
WITNESSES:
Signature
PRINT Name
Signature
PRINT Name
STATE OF
COUNTY OF
COMPANY:
ADVANCE STORES COMPANY, INC.
a North Carolina corporation authorized
to conduct business in Florida
Signature
PRINT Name
Title
Dated: , 2022
The foregoing instrument was acknowledged before me by means of ❑ physical
presence or
❑ online notarization on
2022, by
as of Advance Stores Company, Inc., a North Carolina corporation
authorized to conduct business in Florida, on behalf of the corporation. He/she is personally
known to me or has produced as identification.
My Commission Expires:
Notary Public
Print Name
State of:
F
RESOLUTION #2022-021