HomeMy WebLinkAboutR-2022-033 Playmore West, Inc. Purchase-Installation of Playground Equipment and Surfacing for Northside Garden “Melaleuca” Park (piggyback SB Manatee County) and to Exceed $25KRESOLUTION NO.2022-033
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PARKS AND RECREATION
DEPARTMENT TO WAIVE THE CITY'S FORMAL BID PROCESS IN ORDER
TO UTILIZE THE SCHOOL BOARD OF MANATEE COUNTY'S CONTRACT
NO. 21-0053-MR, FOR PARK AND PLAYGROUND EQUIPMENT, VALID
THROUGH AUGUST 31, 2023, FOR THE PURCHASE OF NEW
PLAYGROUND EQUIPMENT AND SURFACING AT NORTHSIDE GARDEN
"MELALEUCA" PARK, IN THE AMOUNT OF TWO HUNDRED TWELVE
THOUSAND SEVEN HUNDRED NINETY DOLLARS AND NINETY-TWO
CENTS ($212,790.92) FROM PLAYMORE WEST, INC. WHICH PURCHASES
EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE
THOUSAND DOLLARS ($25,000.00); PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment, and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if authorization is approved to do
so in advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection
(a), sets the monetary threshold at Twenty -Five Thousand Dollars ($25,000.00) for a vendor each
fiscal year; and
WHEREAS, the adopted Fiscal Year 2021-22 budget provides for funding in the amount
of Two Hundred Thousand Dollars ($200,000.00) within the Parks and Recreation Department for
the playground project at Northside Garden "Melaleuca" park; and
WHEREAS, the Parks and Recreation Department Director has determined that such
services can be obtained without competitive bidding and without advertisements for bids, by
utilizing the School Board of Manatee County Contract Number 21-0053-MR for Playmore West,
Inc.; and
WHEREAS, the School Board of Manatee County has given permission to the City of
Dania Beach to utilize pricing under the County's contract 21-0053-MR, which contract is
effective through August 31, 2023; and
WHEREAS, the Parks and Recreation Department is requesting City Commission
approval to waive the formal bid process and utilize the School Board of Manatee County contract
to purchase and install playground equipment and surfacing for Northside Garden "Melaleuca"
Park from Playmore West, Inc.; and
WHEREAS, services requested shall exceed the annual vendor amount of Twenty -Five
Thousand Dollars ($25,000.00) threshold for a single vendor, therefore, City Commission approval
is required;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to enter into an agreement with
Playmore West, Inc., for the purchase and installation of new playground equipment and surfacing,
a copy of which Agreement is attached as Exhibit "A", and which is made a part of and is
incorporated into this Resolution by this reference; and
Section 3. The funding for the project is available in the Recreation Infrastructure
Improvements Other than Buildings Account No. 001-72-01-572-63-10 in the amount of Two
Hundred Thousand Dollars ($200,000.00) and such purchases shall be made in accordance with
the City of Dania Beach Purchasing Policy.
Section 4. A budget transfer in the amount of Twelve Thousand Seven Hundred Ninety
Dollars and Ninety -Two Cents ($12,790.92) will be made from Recreation Grounds Maintenance
Account No. 001-72-01-572-46-50 to Recreation Infrastructure Improvements Other than
Buildings. Account No. 001-72-01-572-63-10 to cover the additional costs.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall become effective upon its passage and adoption.
2 RESOLUTION #2022-033
PASSED AND ADOPTED on March 8, 2022.
ATTEST:
lk v
THOMAS SCHNEIDER, CMC
CITY CLERK 4�(.Jt �
'als �4
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
TAMARA J
MAYOR
3 RESOLUTION #2022-033
AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND
PLAYMORE WEST, INC., A FLORIDA CORPORATION, FOR THE
PURCHASE OF NEW PLAYGROUND EQUIPMENT AND SURFACING
AT NORTHSIDE GARDEN "MELALEUCA" PARK, UNDER THE
SCHOOL BOARD OF MANATEE COUNTY CONTRACT NO. 21-0053-
MR.
This is an Agreement (the "Agreement") between the City of Dania Beach, Florida, a
Florida municipal corporation ("City") and Playmore West Inc., a Florida corporation
("Contractor"), with a mailing address of 10271 Deer Run Farms Road, Suite 1, Fort Myers,
Florida 33966.
In consideration of the mutual covenants, terms and conditions contained in this
Agreement, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree to the following:
1. Contract No. 21-0053-MR existing between the Contractor and the School Board of
Manatee County and any amendment(s) to it, a copy of which agreement is attached as
Exhibit "A", and made a part of and are incorporated into this Agreement by this reference,
shall be considered as part of this Agreement between the City and the Contractor;
provided, however, that if Contractor contracts with any other governmental agency in the
South Florida area and service rates are lower than those afforded to the School Board of
Manatee County, or any city in the area for these same services, then the Contractor shall
provide such lower service rates to the City.
2. The goods and services to be provided to the City consist of the playground project and
equipment at Northside Garden "Melaleuca" park.
3. The term of this Agreement will begin once all parties have executed this Agreement
through and including August 31, 2023,
4. That in all other respects, the terms of the School Board of Manatee County contract
documents apply to this Agreement.
SIGNATURES ON FOLLOWING PAGES
4 RESOLUTION #2022-033
IN WITNESS of the foregoing, the parties have executed this Agreement on
.2022.
ATTEST:
THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS TO FORM AND
CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
CITY:
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
TAMARA JAMES
MAYOR
ANA M. GARCIA, ICMA-CM
CITY MANAGER
5 RESOLUTION #2022-033
WITNESSES:
Signature
PRINT Name
CONTRACTOR:
PLAYMORE WEST, INC., a Florida
corporation
Signature
PRINT Name
Signature Title
Dated: , 2022.
PRINT Name
STATE OF FLORIDA)
COUNTY OF
The foregoing instrument was acknowledged before me by means of ❑ physical presence
or ❑ online notarization, on , 2022, by as
of Playmore West, Inc.., Florida corporation, on behalf of the
corporation. He is personally known to me or has produced as
identification.
My Commission Expires:
Notary Public, State of Florida
Print Name
6 RESOLUTION #2022-033