HomeMy WebLinkAboutR-2022-050 ClearGov Authorization of Expenditures for Software and Services and to Exceed $25KRESOLUTION NO.2022-050
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR
SOFTWARE AND SERVICES TO BE PROVIDED BY CLEARGOV AND
AUTHORIZING THE CITY TO EXCEED THE ANNUAL VENDOR
THRESHOLD TOTAL AMOUNT OF TWENTY-FIVE THOUSAND DOLLARS
($25,000.00); AUTHORIZING SUCH PURCHASES WITHIN THE
INFORMATION TECHNOLOGY FUND APPROVED ANNUAL BUDGET
APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection
(a), sets the monetary threshold at $25,000.00 for a vendor each fiscal year; and
WHEREAS, C1earGov has been the City's provider of budget book and capital projects
software since 2020 and the Finance Department planned, through the fiscal year 2021-22 budget,
to expand services and purchase the Operational Budgeting module; and
WHEREAS, the Finance Department also recommends to purchase the Personnel
Budgeting module and through their pricing model, C1earGov will provide their Transparency
module at no additional charge; and
WHEREAS, the fiscal year 2021-22 budget includes funding for the purchase of this
software from C1earGov; and
WHEREAS, the total amount of purchases from C1earGov for fiscal year 2021-22 will
exceed the Twenty Five Thousand Dollars ($25,000.00) annual purchase threshold for a single
vendor and, therefore, require City Commission approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That all purchases made from C1earGov shall be subject to approved annual
budget appropriations and in accordance with the City's procurement policies and are authorized to
exceed the annual amount of Twenty -Five Thousand Dollars ($25,000.00) purchase threshold for a
single vendor for fiscal year 2021-22 and each year thereafter.
Section 3. That the total cost of the software services from ClearGov is $34,500.00
and funding is appropriated and available in the Information Technology Fund Contractual
Services Account # 507-17-04-516-34-10.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED AND ADOPTED on March 22, 2022.
ATTEST:
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THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
EVIA.MOOTSIS
CI ATTORNEY
TAMARA J.
MAYOR
2 RESOLUTION #2022-050