HomeMy WebLinkAboutR-2022-072 RingCentral, Inc. Agreement for Cloud Internet Phone Services Ratification and to Exceed $25KRESOLUTION NO.2022-072
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR
CLOUD INTERNET PHONE SERVICES PROVIDED BY RINGCENTRAL,
INC. AND AUTHORIZING THE CITY TO EXCEED THE ANNUAL VENDOR
THRESHOLD TOTAL AMOUNT OF TWENTY-FIVE THOUSAND DOLLARS
($25,000.00) FOR EACH YEAR THE AGREEMENT IS IN EFFECT;
AUTHORIZING SUCH PURCHASES WITHIN THE INFORMATION
TECHNOLOGY FUND APPROVED ANNUAL BUDGET APPROPRIATIONS;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection
(a), sets the monetary threshold at $25,000.00 for a vendor each fiscal year•, and
WHEREAS, RingCentral has been the City's provider of cloud internet phone services
since 2018; and
WHEREAS, the initial agreement was for three years and contained an automatic renewal
provision for an additional three-year term, effective June 25, 2021; and
WHEREAS, the City Administration is seeking retroactive approval of this agreement and
authorization to exceed the City's annual Twenty Five Thousand Dollars ($25,000.00) purchase
threshold for a single vendor for each year the agreement is in effect; and
WHEREAS, the renewal term expires in June 2024 and the IT Division will conduct a
formal solicitation for cloud internet phone services in advance of expiration;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That all purchases made from RingCentral, Inc. shall be subject to approved
annual budget appropriations and in accordance with the City's procurement policies and are
authorized to exceed the annual amount of Twenty -Five Thousand Dollars ($25,000.00) purchase
threshold for a single vendor for fiscal year 2021-22 and each year thereafter.
Section 3. That the current monthly cost of cloud internet phone services from
RingCentral is Three Thousand Eight Hundred Dollars ($3,800.00) and funding is appropriated
and available in the Information Technology Fund Contractual Services Account # 507-17-04-
516-34-10.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED AND ADOPTED on May 10, 2022.
ATTEST:
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THOMAS SCHNEIDER, CMC
CITY CLERK4e. _ w�
APPROVED AS TO FORM AND CORRECTNESS:
Y. BOUTSIS
ATTORNEY
TAMARA
MAYOR
2 RESOLUTION #2022-072