HomeMy WebLinkAboutR-2022-124 U.S. Water Services Corporation Agreement Renewal for Meter Reading Services RESOLUTION NO. 2022-124
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A RENEWAL OF AN AGREEMENT WITH U.S. WATER
SERVICES CORPORATION FOR METER READING SERVICES;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (j), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids, if she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection
(a), sets the monetary threshold at Twenty-Five Thousand Dollars ($25,000.00) for a vendor each
fiscal year; and
WHEREAS, the City Administration prepared and issued a Request For Proposals
("RFP") for utility annual meter reading services on June 11, 2021; and
WHEREAS,on September 13,2021,the City Commission awarded the RFP to U.S.Water
Services Corporation(U.S. Water)and authorized execution of an agreement dated September 17,
2021; and
WHEREAS,the agreement provided for an initial term of one (1)year with the option to
renew for two (2) additional two (2)year periods; and
WHEREAS, the Finance Department desires to continue services with U.S. Water and
exercise the first two (2)year contract renewal; and
WHEREAS, the annual recurring contract cost will exceed the annual Twenty-Five
Thousand Dollar ($25,000.00) vendor threshold for each year the contract and staff is seeking
authorization to exceed the threshold each year the contract is in place;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the foregoing findings are incorporated into this resolution by this
reference and they are made a part of it.
Section 2. That the proper City officials are authorized to execute the Renewal
Agreement, which is attached as Exhibit "A", and is made a part of and incorporated into this
Resolution by this reference.
Section 3. That funding for the agreement is planned and appropriated within the
Water Fund Distribution Division Contractual Services Account#401-17-05-533-34-10.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on August 23, 2022.
ATTEST: BE
THOMAS SCHNEIDER, CMC Ao, ' TAMARA JA
toA
CITY CLERK \`,,9 17 ` MAYOR
/
APPROVED AS TO FORM AND CORRECTNESS:
EV . BOU SIS
CI Y ATTO EY
2 RESOLUTION#2022-124
ubsection
(a), sets the monetary threshold at Twenty-Five Thousand Dollars ($25,000.00) for a vendor each
fiscal year; and
WHEREAS, the City Administration prepared and issued a Request For Proposals
("RFP") for utility annual meter reading services on June 11, 2021; and
WHEREAS,on September 13,2021,the City Commission awarded the RFP to U.S.Water
Services Corporation(U.S. Water)and authorized execution of an agreement dated September 17,
2021; and
WHEREAS,the agreement provided for an initial term of one (1)year with the option to
renew for two (2) additional two (2)year periods; and
WHEREAS, the Finance Department desires to continue services with U.S. Water and
exercise the first two (2)year contract renewal; and
WHEREAS, the annual recurring contract cost will exceed the annual Twenty-Five
Thousand Dollar ($25,000.00) vendor threshold for each year the contract and staff is seeking
authorization to exceed the threshold each year the contract is in place;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the foregoing findings are incorporated into this resolution by this
reference and they are made a part of it.
FIRST EXTENSION OF AGREEMENT BETWEEN THE CITY OF DANIA
BEACH, FLORIDA, AND U.S. WATER SERVICES CORPORATION FOR
WATER METER READING SERVICES
This is an Extension of an Agreement (the "Extension"), which Agreement is dated
September 17, 2021 (the"Agreement") exists between the City of Dania Beach, Florida, a Florida
municipal corporation (the "City") and U.S. Water Services Corporation, a Florida corporation
(the "Contractor") with its principal place of business located at 4939 Cross Bayou Boulevard,
New Port Richey, Florida 34652, for water meter reading services. A copy of the existing
Agreement is attached as Exhibit"A",which is made a part of and incorporated into this Extension
by this reference.
In consideration of the mutual covenants,terms and conditions contained in the Agreement
and in this Extension of it,and for other good and valuable consideration,the adequacy and receipt
of which are acknowledged and agreed upon, the parties agree to the following:
1. The City and Contractor wish to extend the existing Agreement from October 1, 2022
up to and including September 30, 2024.
2. That the terms and conditions of the Agreement will remain the same throughout the
term of this Extension of it.
3. That in all other respects, the Agreement is ratified and reaffirmed and remains in full
force and effect.
IN WITNESS OF THE FOREGOING, the parties have executed this Extension on
, 2022.
CITY:
CITY OF DANIA BEACH, FLORIDA,
ATTEST: a Florida municipal corporation
THOMAS SCHNEIDER, CMC TAMARA JAMES
CITY CLERK MAYOR
APPROVED FOR FORM AND ANA M. GARCIA, ICMA-CM
CORRECTNESS: CITY MANAGER
EVE A. BOUTSIS
CITY ATTORNEY
3 RESOLUTION#2022-124
shold for each year the contract and staff is seeking
authorization to exceed the threshold each year the contract is in place;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the foregoing findings are incorporated into this resolution by this
reference and they are made a part of it.
WITNESSES: CONTRACTOR:
U.S. Water Services Corporation
a Florida corporation
Signature Signature
PRINT Name PRINT Name
Signature TITLE
PRINT Name
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me by means of ❑ physical
presence or ❑ online notarization, on , 2022, by
, as of U.S., Water Services Corporation, a
Florida corporation. He/she is personally known to me or has produced
as identification.
NOTARY PUBLIC
State of Florida
My Commission Expires:
4 RESOLUTION#2022-124