HomeMy WebLinkAboutR-2022-143 Ron Book Lobbyist Services and to Exceed $25K RESOLUTION NO. 2022-143
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN ENGAGEMENT LETTER THAT EXCEEDS THE ANNUAL
VENDOR THRESHOLD TOTAL AMOUNT OF TWENTY-FIVE THOUSAND
DOLLARS ($25,000.00), WITH RONALD L. BOOK, P.A., FOR
CONSULTING (LOBBYIST) SERVICES RELATED TO ISSUES OF
CONCERN TO THE CITY OF DANIA BEACH INCLUDING MATTERS
ASSOCIATED WITH BROWARD COUNTY AS WELL AS GENERAL
LEGISLATION AND RELATED ISSUES AT THE STATE LEVEL IN AN
AMOUNT NOT TO EXCEED FIFTY FIVE THOUSAND DOLLARS
($55,000.00) FOR FISCAL YEAR 2022-2023; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (j), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", subsection
(a), sets the monetary threshold or limitation at $25,000.00 for a vendor each fiscal year; and
WHEREAS, the City has retained Ronald L. Book, P.A. (the "Consultant") through an
Engagement Letter for the past several years, to provide services in connection with Broward
County and state related issues of concern to the City of Dania Beach; and
WHEREAS,the current agreement expires on September 30, 2022; and
WHEREAS, the City desires to continue to obtain the services of the Consultant, to
provide services in connection with issues of concern to the City pertaining to matters associated
with Broward County as well as general legislation and related issues at the state level; and
WHEREAS, the total amount of purchases from Ronald L. Book, P.A, for Fiscal Year
2022-23 will exceed the $25,000.00 annual purchase threshold for a single vendor and, therefore,
requires City Commission approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are true and correct, and they are made a
part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the proper City officials to execute
an engagement letter with Ron L. Book, P.A., which will provide the City with consulting
(lobbyist) services beginning October 1, 2022 for a one year term at a cost of Fifty Five
Thousand Dollars ($55,000.00) inclusive of expenses, payable monthly, in eleven (11) payments
of Four Thousand Five Hundred Eighty Three Dollars and Thirty Three Cents ($4,583.33) with
the last installment being Four Thousand Five Hundred Eighty Three Dollars and Thirty Seven
Cents ($4,583.37). A copy of the Engagement Letter is attached as Exhibit"A", and it is made a
part of and is incorporated into this Resolution by this reference.
Section 3. That funding is planned and appropriated in the Fiscal Year 2022-2023
Commission budget Professional Services Account#001-11-01-511-31-10.
Section 4. That all services obtained from Ronald L. Book, P.A. shall be subject to
approved annual budget appropriations and in accordance with the City's procurement policies
and are authorized to exceed the annual amount of $25,000.00 purchase threshold for a single
vendor for Fiscal Year 2022-23.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall be in full force and take effect immediately
upon its passage and adoption.
PASSED AND ADOPTED on September 14, 2022.
ATTEST:
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THOMAS SCHNEIDER, CMC • • ' T ARA JAME.,
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APPROVED AS TO FORM AND CORREC SS:
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2 RESOLUTION#2022-143
l as general legislation and related issues at the state level; and
WHEREAS, the total amount of purchases from Ronald L. Book, P.A, for Fiscal Year
2022-23 will exceed the $25,000.00 annual purchase threshold for a single vendor and, therefore,
requires City Commission approval;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Ronald L Book,P.A.
LAW Offl(ES
PROfESSI000E MOWN
August 4, 2022
Ms. Eve A. Boutsis
City Attorney
City of Dania Beach
100 West Dania Beach Boulevard
Dania Beach, FL 33004
Dear Eve:
Thank you, the City Manager, and the City Commission for again providing our firm the continued
privilege and opportunity to represent the City of Dania Beach and the taxpayers in Tallahassee and
before the Legislature. My firm will provide support on all governmental affairs matters with an
emphasis on legislative appropriations issues, as well as continuing to protect the City's valuable stake in
the Tribal Compact and the statutorily directed distribution of local impact funds.
Our firm's responsibility will be to handle all traditional lobbying services. This will include, but not be
limited to, working with local staff, Legislative Staff, and Executive Branch Staff as well as elected
officials at all levels. We will, at all times, aggressively represent and advocate for the City and its
interests. You agree to fully educate us on all matters of interest and priority to the City, and we agree
to meet periodically, as requested.
In exchange for this representation,you agree to compensate our firm with a retainer of$55,000 a year
payable in monthly payments of $4,583.33 a month, except the final month will be invoiced at
$4,583.37.
This agreement will be effective October 1, 2022, and extend for twelve (12) months, anticipating a
renewal prior to the expiration of this agreement of September 30, 2023, for an additional twelve-
month period, unless a written notice of discontinuation is received not less than 30 days prior to the
end of the agreement. It is also understood that this agreement is cancellable by either party with 30
days written notice. Assuming this meets with your approval, please sign and return to my office.
Sincerely,
Ronald L. Book Tamara James, Mayor
Ronald L. Book, P.A. City of Dania Beach, Florida
Eve A. Boutsis,City Attorney
RLB:BM City of Dania Beach, Florida
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA: