HomeMy WebLinkAboutR-2022-147 Smith Engineering Consultants, Inc. Bid Award and Agreement for Professional Engineering Services for Backup Power to Police Substation (Reissue) (RFQ 21-034) RESOLUTION NO. 2022-147
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT WITH SMITH ENGINEERING
CONSULTANTS, INC., THE SECOND-RANKED ENGINEERING DESIGN
FIRM FOR THE BACKUP POWER TO THE POLICE SUBSTATION IN THE
AMOUNT OF TWENTY-EIGHT THOUSAND DOLLARS ($28,000.00);
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Dania Beach entered into an agreement with the Florida Division
of Emergency Management (FDEM) for Hazard Mitigation Grant Program (HMGP) Funds,
awarded by the Federal Emergency Management Agency (FEMA), to provide a backup generator
for a total cost of Two Hundred Sixty-Four Thousand Dollars ($264,000.00), twenty-five percent
(25%) of which will be funded by the City with a potential waiver of this requirement through the
Global Match Program; and
WHEREAS, in accordance with FEMA procurement guidelines, the City issued Request
for Qualifications ("RFQ") No. 21-032, entitled "Professional Engineering Services for Backup
Power to Police Substation" on October 25, 2021, receiving only two of the CCNA-required three
responses on November 22, 2021, causing the City Selection Committee to reject the responses;
and
WHEREAS, the City re-issued Request for Qualifications ("RFQ") No. 21-034, entitled
"Professional Engineering Services for Backup Power to Police Substation (Reissue)" on
December 9, 2021; and
WHEREAS, the City received three responses on January 07, 2022 and a City Selection
Committee composed of the City's Deputy Director of Public Services, Fleet Manager and the
CIP/Grants Administrator met on March 15, 2022 to review and evaluate the submittals and
ranked the three (3) highest qualified design firms based on their qualifications as follows:
1. SGM Engineering, Inc. 280 points
2. Smith Engineering Consultants, Inc. 256 points
3. Calvin, Giordano & Associates, Inc. 255 points; and
WHEREAS, on April 12, 2022, the City Commission approved the ranking of the design
firms and authorized the proper City officials to negotiate a contract with the highest-ranked firm
SGM Engineering, Inc.; and
WHEREAS, the Selection Committee was not able to negotiate an agreement with the top-
ranked firm but proceeded to successfully negotiate an agreement with the second-ranked firm,
Smith Engineering Consultants for contract price of$28,000.00;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission of the City of Dania Beach, Florida authorizes
the proper City officials to execute a contract for professional engineering services for the design
of backup power for the police substation with Smith Engineering Consultants in the amount of
$28,000.00.
Section 3. That funding in the amount of$28,000.00 will be appropriated from BSO
Hardening Grant Account No. 103-21-65-521-31-30.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be in full force and take effect immediately
upon its passage and adoption.
PASSED AND ADOPTED on September 14, 2022.
ATTEST:
y
THOMAS SCHNEIDER, CMC ` • TAMARA JAM
CITY CLERK e�` dr.' MAYOR
geUSH'9
APPROVED AS TO FORM AND CORRECTNESS:
V A. OUTSIS
Y A TORNEY
2 RESOLUTION#2022-147
December 9, 2021; and
WHEREAS, the City received three responses on January 07, 2022 and a City Selection
Committee composed of the City's Deputy Director of Public Services, Fleet Manager and the
CIP/Grants Administrator met on March 15, 2022 to review and evaluate the submittals and
ranked the three (3) highest qualified design firms based on their qualifications as follows:
1. SGM Engineering, Inc. 280 points
2. Smith Engineering Consultants, Inc. 256 points
3. Calvin, Giordano & Associates, Inc. 255 points; and
WHEREAS, on April 12, 2022, the City Commission approved the ranking of the design
firms and authorized the proper City officials to negotiate a contract with the highest-ranked firm
SGM Engineering, Inc.; and