HomeMy WebLinkAboutO-2022-028 Amending Ch. 2, Sec. 2-10 and Sec. 2-17 to Increase the Monetary Threshold from $25K to $50K on Purchases and Capital Projects ORDINANCE NO. 2022-028
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AMENDING CHAPTER 2, ENTITLED
"ADMINISTRATION," TO AMEND SECTION 2-10, ENTITLED
"MONETARY THRESHOLDS FOR CERTAIN PURCHASES AND
PAYMENT DISBURSEMENT AUTHORIZATIONS" TO INCREASE THE
MONETARY THRESHOLD FROM TWENTY FIVE THOUSAND DOLLARS
($25,000.00) TO FIFTY THOUSAND DOLLARS ($50,000.00); ALSO,
AMENDING SECTION 2-17, ENTITLED "ADVANCE CITY COMMISSION
APPROVAL OF CAPITAL PROJECTS AND PURCHASES INVOLVING
BIDDING", TO INCREASE THE CAPITAL PROJECTS APPROVAL
THRESHOLD FROM TWENTY FIVE THOUSAND DOLLARS ($25,000.00)
TO FIFTY THOUSAND DOLLARS ($50,000.00) AND THE PROCESS FOR
PROCURING SERVICES; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach desires to amend the City's Code of Ordinances in
order to increase monetary thresholds from Two Thousand Five Hundred Dollars ($2,500.00) to
Ten Thousand Dollars ($10,000.00) pertaining to purchases made under the City Manager's
purchasing authorization; and
WHEREAS,the City of Dania Beach desires to amend the City's Code of Ordinances in
order to increase monetary thresholds from Twenty-Five Thousand Dollars ($25,000.00) to Fifty
Thousand Dollars ($50,000.00)pertaining to both purchasing and capital improvement project;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as
being true and correct and are made a part of this Ordinance.
Section 2. That Section 2-10 of the City's Code of Ordinances, entitled "Monetary
thresholds for certain purchases and payment disbursement authorizations" is amended to read as
follows:
CHAPTER 2
ADMINISTRATION
Sec. 2-10. Monetary thresholds for certain purchases and purchase
authorizations.
Pursuant to the provisions of the City Charter (part III, article 3, section 4, subsections (j)
and (1), monetary thresholds are required to be established by ordinance for certain purchases
made by the city commission, the city manager or both. In addition, monetary thresholds are
able to shall be established for authorizations for city officials to sign checks, warrants and bonds
dependent upon the amounts involved. Therefore, the following monetary thresholds are
established:
(a) For the purchase by the city manager of supplies, services, material and
equipment with the exception of covered city insurance claim settlement
payments, the monetary threshold or limitation is twenty fivc fifty thousand
dollars ($2550,000.00). For purchases exceeding that amount, city commission
authorization is required, as provided by the subsection 4(j) of article 3 of part III
of the City Charter;
(b) For any purchases exceeding one million dollars ($1,000,000.00), a four-fifths
(4/5)vote of the city commission shall be required;
(c) For any check, warrant, payment or bond to be issued on behalf of the city, the
city manager shall establish written administrative procedures for safeguarding of
funds and issuance of the payment disbursement purchases. City payment
disbursements, excluding scheduled debt payments, employment taxes and
employee benefits, which exceed two ten thousand five hundred dollars
($2,500.0010,000.00) shall require three (3) separate payment approvals by
authorized city officials. Authorized city officials include the respective
department director (or designee) associated with the payment request and at least
two (2) of the following:
i. The city manager or assistant city manager;
ii. City finance director or assistant finance director;
iii. City clerk or deputy city clerk; or
iv. In an emergency the mayor, or in the absence of the mayor,the vice
mayor.
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Any such payment purchase which involves a dollar amount less than the threshold
amount identified in this subparagraph shall require the payment approval of at least two (2) of
the foregoing authorized city officials including the respective department director (or designee)
associated with the purchase payment request.
Section 3. That Section 2-17 of the City's Code of Ordinances, entitled "Advance
city commission approval of capital projects and purchases involving bidding" is amended to
read as follows:
CHAPTER 2
ADMINISTRATION
* * *
Sec. 2-17. Advance city commission approval of capital projects and purchases involving
bidding.
The CRA and all city departments, divisions and city staff, prior to incurring costs or
placing an item on a city commission or CRA agenda for formal city commission or CRA
approval for competitive bidding or for waiver of bidding, shall obtain advance city commission
or CRA conceptual approval by resolution of any proposed capital project or capital purchase,
The inclusion of a capital project or capital purchase in the City's capital improvement plan and
associated appropriation(s)ed in the city or CRA budget approved by the city commission serves
as advance approval for the purposes of this section. when bidding would otherwise be required
(i.e., matters anticipated to cost twenty five fifty thousand dollars ($25,000.00) or more), for any
of the foregoing matters. For any capital project or capital purchase anticipated to cost more than
fifty thousand dollars ($50,000.00) that has not been included in the capital improvement plan or
appropriated in the city or CRA budget, city commission or CRA conceptual approval by
resolution must be obtained in advance of competitive bidding. This resolution shall also
identify all sources of planned funding including appropriations of available cash balances, loans
and grants.
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ctor;
iii. City clerk or deputy city clerk; or
iv. In an emergency the mayor, or in the absence of the mayor,the vice
mayor.
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Section 4. That if any section, clause, sentence or phrase of this Ordinance is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not
affect the validity of the remaining portions of this Ordinance.
Section 5. That all ordinances or parts of ordinances in conflict with the provisions of
this Ordinance are repealed.
Section 6. That this ordinance shall be codified.
Section 7. That this Ordinance shall take effect on October 1, 2022.
PASSED on first reading on September 14, 2022.
PASSED AND ADOPTED on second reading on September 27, 2022.
ATTEST:
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THOMAS SCHNEIDER, CMC TAMARA JAMS
CITY CLERK MAYOR
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APPROVED AS TO FORM AND CORRECTNESS:
EV . BOU SIS
C ATTORNEY
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e city commission
or CRA conceptual approval by resolution of any proposed capital project or capital purchase,
The inclusion of a capital project or capital purchase in the City's capital improvement plan and
associated appropriation(s)ed in the city or CRA budget approved by the city commission serves
as advance approval for the purposes of this section. when bidding would otherwise be required
(i.e., matters anticipated to cost twenty five fifty thousand dollars ($25,000.00) or more), for any
of the foregoing matters. For any capital project or capital purchase anticipated to cost more than
fifty thousand dollars ($50,000.00) that has not been included in the capital improvement plan or
appropriated in the city or CRA budget, city commission or CRA conceptual approval by
resolution must be obtained in advance of competitive bidding. This resolution shall also
identify all sources of planned funding including appropriations of available cash balances, loans
and grants.
3 ORDINANCE#2022-028
ctor;
iii. City clerk or deputy city clerk; or
iv. In an emergency the mayor, or in the absence of the mayor,the vice
mayor.
2 ORDINANCE#2022-028