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Home My WebLink AboutR-2023-002 Greenfields Outdoor Fitness, Inc. Purchase of Equipment for Mildred Jones Park (Piggyback Sourcewell) executed RESOLUTION NO. 2023-002 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH GREENFIELDS OUTDOOR FITNESS, INC., FOR OUTDOOR FITNESS EQUIPMENT UNDER THE SOURCEWELL CONTRACT SOLICITATION NUMBER 010721 IN AN AMOUNT NOT TO EXCEED SIXTY-SIX THOUSAND FOUR HUNDRED EIGHTY-NINE DOLLARS AND FIFTEEN CENTS ($66,489.15) FOR MILDRED JONES PARK; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection (j), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if she is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last eighteen (18) months by other government agencies, such as the federal government, state of Florida or a Florida municipality or county; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations",Subsection (a), sets the monetary threshold or limitation at $50,000.00; and WHEREAS, the Parks and Recreation Department is requesting approval to waive competitive bidding and utilize the Sourcewell Contract Solicitation Number 010721 to purchase outdoor fitness equipment from Greenfields Outdoor Fitness, Inc. in the amount of Sixty-Six Thousand Four Hundred Eighty-Nine Dollars and Fifteen Cents ($66,489.15); and WHEREAS,purchases from Greenfields Outdoor Fitness,Inc.will exceed the City vendor threshold of Fifty Thousand Dollars ($50,000.00) for Fiscal Year 2022-23; NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the foregoing "Whereas" clauses are approved, made a part of, and incorporated into this Resolution by this reference. Section 2. That the City Commission approves the purchase and installation of outdoor fitness equipment under the Sourcewell contract, solicitation number 010721, from Greenfields Outdoor Fitness, Inc. in an amount that will exceed the annual vendor $50,000.00 purchase threshold from a single vendor. Section 3. That funding for these purchases is planned and appropriated in the FY 2022-23 budget in Parks and Recreation Improvements account number 001-72-01-572-63-10, in the amount of Sixty-Six Thousand Four Hundred Eighty-Nine Dollars and Fifteen Cents ($66,489.15). Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED on January 10, 2023. ATTEST: ,/ B,�C,4e, r • THOMAS SCHNEIDER, CMC ARC :I. D J. RYAN IV CITY CLERK to MAYOR 1 ,4et ti� ;. /SHEO. APPROVED AS TO FORM AND CORRECTNESS: A. BOUTSIS ATTORNEY 2 RESOLUTION#2023-002 the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations",Subsection (a), sets the monetary threshold or limitation at $50,000.00; and WHEREAS, the Parks and Recreation Department is requesting approval to waive competitive bidding and utilize the Sourcewell Contract Solicitation Number 010721 to purchase outdoor fitness equipment from Greenfields Outdoor Fitness, Inc. in the amount of Sixty-Six Thousand Four Hundred Eighty-Nine Dollars and Fifteen Cents ($66,489.15); and WHEREAS,purchases from Greenfields Outdoor Fitness,Inc.will exceed the City vendor threshold of Fifty Thousand Dollars ($50,000.00) for Fiscal Year 2022-23; NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the foregoing "Whereas" clauses are approved, made a part of, and incorporated into this Resolution by this reference. Greenfleidi Estimate Outdoor Fitness Greenfields Outdoor Fitness,Inc Order# Date S21779 11/03/2022 2617 West Woodland Drive Anaheim, CA 92801 Phone: 888-315-9037 Fax: 866-308-9719 III ll 1111111E111 III II III Email: orders@greenfieldsfitness.com Bill To: Ship To: Mildred V.Jones Park Mildred V.Jones Park City of Dania Beach City of Dania Beach Cassi Waren Cassi Waren 100 W Dania Beach Blvd 100 W Dania Beach Blvd Dania Beach, FL 33004 Dania Beach, FL 33004 Customer: Mildred V.Jones Park Contact: Mildred V.Jones Park Sales Rep Payment Terms FOB Point Carrier Date Scheduled SM Due on receipt Origin Freight 11/03/2022 Item # Number Description Color Unit Price Qty Total Price 1 Sourcewell Sourcewell Contract#010721-GRN $0.00 1 ea $0.00 Contract# City of Dania Beach Sourcewell Member.ID#25520 2 PAD#1 -Upper Body&Accessible Fitness Area 3 SGRO42-03 2-Person Back&Arms Combo(formerly SGR2005-1- Green/Tan $4,995.00 1 ea $4,995.00 42) 4 SGRO48AW-03 2-Person Accessible Chest Press(formerly SGR2005- Green/Tan $5,995.00 1 ea $5,995.00 1-48A-W) 5 SGRO48C-03 2-Person Combo Lat Pull &Vertical Press(formerly Green/Tan $4,995.00 1 ea $4,995.00 SGR2005-1-48C) 6 SGR105-01 Customized Announcement Sign(formerly SGR2005- Green $1,795.00 1 ea $ 1,795.00 1-105) 7 PAD#2-Lower Body&Low Impact Fitness Area 8 SGRO22-03K 4-Person Pendulum,Abs&Dip Station(formerly Green/Tan $4,495.00 1 ea $4,495.00 SGR2005-1-22) 12 SGRO91-03K Rowing Machine(formerly SGR2005-1-91) Green/Tan $2,995.00 1 ea $2,995.00 15 SGR098-03 Leg Extension(formerly SGR2005-1-98) Green/Tan $3,595.00 1 ea $3,595.00 16 SHP505-03 2-Person Leg Press(formerly SHP2009-5-05N) Green/Tan $4,995.00 1 ea $4,995.00 17 SGR105-01 Customized Announcement Sign(formerly SGR2005- Green $1,795.00 1 ea $ 1,795.00 1-105) 18 Subtotal $35,655.00 19 Sourcewell Sourcewell Member Discount -$2,495.85 Member Discount 20 Shipping& Ships in large crates-forklift is needed to unload $3,565.00 1 ea $3,565.00 Handling 21 Installation Installation Scope of Work as per attached document $29,765.00 1 ea $29,765.00 22 SM Installation All units are Surface Mount installation method. $0.00 1 ea $0.00 23 Quote is valid until Dec 25,2022 November 3,2022 1:41:20 PM PDT Page 1 of2 Greenifelds Estimate Outdoor Fitness Greenfields Outdoor Fitness,Inc Order# Date S21779 11/03/2022 2617 West Woodland Drive Anaheim, CA 92801 Phone:888-315-9037 Fax: 866-308-9719 Email: orders@greenfieldsfitness.com Prices are valid for 60 days from the Estimate date. CUSTOMER APPROVAL:I hereby approve this order,the item selection,color Subtotal: $66,489.15 selection,and overall Terms&Conditions.I understand should collection of Sales Tax: $0.00 this agreement become necessary,I agree to pay all collection fees and attorney fees/court costs,etc. The undersigned customer authorizes Total: $66,489.15 Greenfields to ship tems on this estimate and pay Greenfeilds the amount specified per payment terms listed on this estimate. Approval signature:: Date: Signed by(print name) November 3,2022 1:41:20 PM PDT Page 2 of2 Greenfields Estimate Outdoor Fitness Order# Date Greenfields Outdoor Fitness,Inc S21779 11/03/2022 2617 West Woodland Drive Anaheim,CA 92801 Phone:888-315-9037 III 1111 II III I III I Fax: 866-308-9719 Email:orders@greenfieldsfitness.com Bill To: Ship To: Mildred V.Jones Park Mildred V.Jones Park City of Dania Beach City of Dania Beach Cassi Waren Cassi Waren 100 W Dania Beach Blvd 100 W Dania Beach Blvd Dania Beach, FL 33004 Dania Beach, FL 33004 Customer: Mildred V.Jones Park Contact: Mildred V.Jones Park Sales Rep Payment Terms FOB Point Carrier Date Scheduled SM Due on receipt Origin Freight 11/03/2022 Installation Scope of Work: • Off-load and inventory equipment delivered at jobsite • Layout and install owner's 7 stations of Greenfields Outdoor Fitness Equipment and sign at 2 concrete slabs • Construction dumpster • Administrative time for the application process for Building Permit • Engineering fee for the surface mount fitness equipment and concrete slabs at Area 1 and Area 2 • Temporary construction 4' orange fence at Area 1 and Area 2 • Two 6" thick concrete slabs on grade (18' x 24' each) 3500 psi with fibermesh 864 SF total • Excavate site to proper subgrade and demo wood bollards • 811 Underground locates service • Haul away approximately 20 CY of excavated materials EXCLUDED: • Permit Fee for City of Dania Beach • exclude all irrigation, tree root removal permit fees, • surveyor and testing. • Owner will provide a site plan (showing the entire park and the location of the proposed improvements with dimensions and elevations), water, access to the site for a Bobcat skid steer loader, onsite parking, and mobilization location. 00 1 ea $3,595.00 16 SHP505-03 2-Person Leg Press(formerly SHP2009-5-05N) Green/Tan $4,995.00 1 ea $4,995.00 17 SGR105-01 Customized Announcement Sign(formerly SGR2005- Green $1,795.00 1 ea $ 1,795.00 1-105) 18 Subtotal $35,655.00 19 Sourcewell Sourcewell Member Discount -$2,495.85 Member Discount 20 Shipping& Ships in large crates-forklift is needed to unload $3,565.00 1 ea $3,565.00 Handling 21 Installation Installation Scope of Work as per attached document $29,765.00 1 ea $29,765.00 22 SM Installation All units are Surface Mount installation method. $0.00 1 ea $0.00 23 Quote is valid until Dec 25,2022 November 3,2022 1:41:20 PM PDT Page 1 of2