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HomeMy WebLinkAboutR-2023-026 BSO LETF Expenditure for BSO Real Time Crime Center Integration executed RESOLUTION NO. 2023-026 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA,APPROVING THE APPROPRIATION AND USE OF LAW ENFORCEMENT TRUST FUNDS IN AN AMOUNT NOT TO EXCEED FIFTEEN THOUSAND SEVEN HUNDRED SIXTY-FOUR DOLLARS ($15,764.00)FOR INTEGRATION WITH THE BROWARD SHERIFF'S OFFICE REAL TIME CRIME CENTER; PROVIDING FOR CONFLICTS; PROVIDING FOR FUNDING, FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,Broward Sheriff's Office(BSO)operates the Real Time Crime Center(RTCC), designed to detect and respond to crimes in real time, through the use of sophisticated GPS, surveillance camera, and other technologies; and WHEREAS,BSO has provided the City with a proposal from Motorola Solutions that will integrate the City's surveillance camera infrastructure with the RTCC system at an initial cost of Fifteen Thousand Seven Hundred Sixty-Four Dollars ($15,764.00); and WHEREAS,Florida Statute Subsection 932.7055(5)(a)provides that the Law Enforcement Trust Funds shall be used for, amongst other things, "for other law enforcement purposes, which include defraying the cost of protracted or complex investigations,providing additional equipment or expertise, purchasing automated external defibrillators for use in law enforcement vehicles, and providing matching funds to obtain federal grants; and WHEREAS,trust fund proceeds may not be used to meet normal operating expenses of the law enforcement agency; and WHEREAS,the RTCC is a new program,and participation start-up costs for participating in the new program would not be considered normal operating expenses; and WHEREAS,in compliance with Section 932.7055(5)(b),Chief Danny Marks,certifies that the trust funds may be expended as the request complies with the provisions of Section 932.7055(5; and WHEREAS,additionally,the City Administration recommends that the City Commission authorize this purchase and the use of Law Enforcement Trust Fund(LETF)reserves; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2. That the City Commission authorizes the appropriate City officials to expend funds from the Law Enforcement Trust Fund in an amount not to exceed Fifteen Thousand Seven Hundred Sixty-Four Dollars($15,764.00),as outlined in the attached proposal Exhibit"A",which is made a part of and is incorporated into this Resolution by this reference, is approved. Section 3. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on March 14, 2023. ATTEST: t4IA1 �.,,,,� i ELORA E , MC /� R IBA J. RY N IV CITY CLERK \10 Da /MAYOR iSHED19 APPROVED AS TO FORM AND CORRECTNESS: E . BO TSIS C T ATTORNEY 2 RESOLUTION#2023-026 © MOTOROLA SOLUTIONS } � to Firm Proposal City of Dania Beach • and entrali 23-146279/USFL23P009SW February 8, 2023 The design, technical, and price information furnished with this proposal is proprietary information of Motorola Solutions, Inc. (Motorola). Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal,without the express written permission of Motorola Solutions,Inc. MOTOROLA, MOTO, MOTOROLA SOLUTIONS,and the Stylized M Logo are trademarks or re istered trademarks o Motorola Trademark Holdings, LLC and are used under license.All other trademarks are the property of their respective owners 23-146279/USFL23P009SW Table of Contents Section 1 System Description 1-1 1.1 Overview 1-1 1.2 Video Management System Component Descriptions 1-2 1.3 CommandCentral Aware Technical Discovery Requirements 1-3 1.4 CommandCentral Interfaces 1-5 Section 2 Statement of Work 2-6 Section 3 Pricing 3-1 3.1 Pricing Summary Table 3-1 Section 4 Terms and Conditions .3-1 Motorola Solutions Table of Contents i MOTOR©LA SOLUTIONS Motorola Solutions,Inc.,Enterprise&Mobility Solutions 500 W.Monroe Street;Suite 4400 Chicago,IL 60661 February 8, 2023 Darryl McFarlane IT Division Director City of Dania Beach 100 W Dania Beach Blvd. Dania Beach, FL 33004 Email: dmcfarlane@daniabeachfl.gov Phone:954-924-6800 x3717 Re: Proposal 23-146279 CommandCentral Aware Fixed VMS Interface ( "Proposal") Dear Darryl McFarlane: Motorola Solutions, Inc. ("Motorola") is pleased to provide the attached Proposal to City of Dania Beach, FL. This Proposal is valid for 90 days from the date of this letter. Motorola's Proposal is subject to the terms and conditions of the attached Broward NextGen CAD agreement that can be referenced- R1127908P1. You may accept this Proposal by signing the attached agreement. Alternatively, Motorola would be pleased to address any concerns you might have regarding this Proposal. Please send your order to your Motorola Software Sales Account Manager listed below. Motorola appreciates your consideration of this Proposal and hopes you will find it acceptable. Motorola would be pleased to address any concerns you might have and we look forward to receiving your response. Please feel free to contact your Motorola Software Sales Account Manager, Rich Castleberry, (561)-569-0732, with any questions. Sincerely, Motorola Solutions, Inc. Larry Helms Senior Manager Software Sales 23-146279/USFL23P009SW Section 1 I - n • 1 .1 Overview Motorola Solutions presents the following solution for the City of Dania Beach, FL. The solution is based on our interpretation of the requirements based on our discussions with the City. Motorola Solutions' CommandCentral Aware solution combines disparate systems and data into an accessible interface. This single interface offers command centers a complete operating picture to support field personnel in real time. CommandCentral Aware unifies data from mapping, correlated event monitoring, analytics, and communications. This interface streamlines public safety workflows and viewpoints, enabling users to access and act on critical information. Users that can benefit from accessing CommandCentral Aware include but are not limited to Dispatchers, PSAP Supervisors, Real Time Crime Analysts as well as Investigators. The agency can increase the value of current investments by connecting CommandCentral Aware to other software platforms. These integrations can include Computer Aided Dispatch (CAD) systems, Call Handling, Land Mobile Radio (LMR), and/or Video Management Systems (VMS). Users can communicate with confidence, knowing their information is hosted in the highly secure Microsoft Azure cloud. Designated Entities The entities participating in the CommandCentral Aware solution are: • City of Dania Beach Application Software and System Components The CommandCentral Aware solution includes the following elements: • WatchDog Stationary Cameras • Software Maintenance and Technical Support. • Services as described in the Statement of Work. System Description ®more:moue socurrorvs Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions 23-146279/USFL23P009SW Page 1-1 .... CUSTOiYMR SUPPLFEDEiBtMMHMT li�TORousuPneoenuMMattT Motorola GommarldCentral Aware SaaS System Diagram ETHERNET L.-^- DATA PAIN ' 1 Etiistkm Customer Network CommandCentral Cloud Anchor Spew tCommandeenarai Virtual Maghmesl t VM Host-VMPlare MGMT P VM4-CloudCamM Irtterinee for as non video Win senile blood `-. _ 1 _.. 1 1 DDa�f1t VM2 CloudConned li iuo-u iqn interim.ter al video deft sent to blow ..x in our,1 ilm dya d d 0U9 - i -- —, I .'*WV� 1N .,-Catninaitdeena i" �l (' I Aware 1 Awass Clients Laptops r Tabletst Aware' Smarlphones,.etc with woitstason wqh cellular data conneoeon threamadtors j (( to the brtemet : l costing networks are assumed and will be confirmed at the Detailed Design Review. 2 Customer to provide connectivity between the existing CAD Servers to the CommandCentral Cloud Anchor Server which wet be instafed in the Customer Server Room, y Aftt3.Customer to proode IP addresses tor servers at ste Deta ted Design Review 4 Connectvily and Network requirements are detah ed in the Propasai.. 5.Ex nog F110,114,43 wet be used to do",Wir Subunit/el Loc atenACAD meets mapping.Sew AsotrDRot.w redkstatams and monitors are ooposad to d[sptay CarnmemdCowrot Awarrr 8014/rd9rvS Figure 1-1:CommandCentral Aware Representative System Diagram 1e ' i •ti . As part of CommandCentral Aware, the Video View module consumes video content from a variety of Video Management Systems (live and recorded, fixed and mobile). Each VMS offers a variety of tools via an SDK. These tools can include, but are not limited to, location, user-controlled Pan Tilt Zoom (PTZ), Digital Zoom, Image Capture, Video rewind and export clip, and historic search of recorded video. These features improve productivity and increase responder safety. The Video View module can also consume video analytics of automated license plate recognition and object detection. These capabilities refine video feeds to accurately assess detail that the eye may not see, further enhancing the users experience within CommandCentral Aware. Component configuration within CommandCentral Aware allows for specific use case definition expanding automated intelligence into the application via: • Workflow Configuration—Associate related data from different systems to get a comprehensive view of an incident or threat. Display nearby video sources based on CAD incident, sensor alarms, and provided third-party data alerts. • Real-Time Video Streaming — Patrol the community or view an event in seconds by accessing up to 16 cameras simultaneously from video feeds via VMS. Users can reference the video source, date, time, and location, as well as customize camera groups for quicker access to particular locations. 23-146279/U SFL23 P009SW • Camera Field of View— Define FOV and view on the map display. Users can toggle cameras off and on that may or may not be pointed in the direction of the incident. • Video Camera Audit Log —Capture user interactions and record them in a log. Table 1-1: Supported Video Capabilities within CommandCentral Aware Feature Description Camera Import Importing cameras and the directory tree from VMS to CommandCentral Aware. Camera Use coordinates stored in-camera custom fields at the NVR(or) pulls geo-location Location coordinates from the camera units. Specifically identified during installation. PTZ Control of pan,tilt, and zoom (PTZ)functions on capable camera units that have been imported into CommandCentral Aware. PTZ Presets PTZ cameras predefined pan,tilt,zoom values are applied to live feed. PTZ Tours PTZ cameras execute a scan of its vicinity. Live Video Direct feed from the camera as provisioned in the VMS system. Recorded Video Playback video from the archive. Live Snapshots Perform a screen capture of the live scene to send as an attachment via messaging service. Recorded Isolate and capture a section of the recorded video to be distributed by the messaging Snapshots service. Recorded Fast Display frame recorded sample at a faster rate playing forward. Forward Record Fact Display frame recorded sample at a faster rate playing backward. Backward Digital Zoom Magnifies a selected area for live and recorded video. Video Export Ability to prepare a video clipping for export to messaging or evidence collection. In order to prevent delay in the implementation, Customer must provide the information required in the table below at the time of Project Kickoff for each interface/integrated system. Table 1-2: Aware Technical Discovery Requirements nI Customer Provided Motorola Confirmed emu t Additional Information for Virtual Machine(VM)Access Remote access to Cloud Anchor Server Data Interface VM requirements Video Interface VM requirements System Description -TOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions 23-146279/U S F L23 P009S W Page 1-3 Customer Provided Motorola Confirmed Interfaces(Required for each Interface),, xr �t. Manufacturer and Current Software Version Confirm API/SDK Availability Provide IP Addresses Provide Data format Provide Data Frequency(Peak&average events&content) Provide Operational aspects(data latency, key fields/information, #inputs) Data path factors(bandwidth, NAT, latency,jitter) Additional VMS Interface Requirements ■ Number of Cameras connected to each VMS VMS Archive and Archiver to Aware Client Provide GPS Coordinates for each camera Integration � tol Customer IP Network layout(Traffic segmentation, NAT required?) Active Directory and Email policies Customer Third-Party IP Network Connections(Schools, Fire, Traffic) Remote Access Policy/Procedures ■ Who owns/maintains each Customer network/firewalls? Additional Information Required for Integration with CAD ALPR Systems Data delivery latency rate -_-_ Data interface type Fileshare/Dump Webservices ■ SOAP/REST ■ , SQL Extraction Database IP Address, Login Credentials, DB Version Data volume(calls per service, peak event rates)Data Fields CAD event Geolocation data availability ---_- AVL/ARL data available? Event Types ■ ,_ Icons Others(?) Additional Information Required for Integration_,ate Mobile data terminal types: Manufacturer 23-146279/USFL23P009SW Customer Provided Motorola Confirmed OS version Wireless Access VPN Connectivity to Core? Validate Data Ingestion(may require system expansion**) 1 .4 CommandCentral Interfaces CommandCentral Aware Table 1-4 provides a list of the specific interfaces included in this solution, an indication of data direction, and the point of installation. Data Direction • Outbound (0)—Motorola Solutions system will send data to an external receiver. • Inbound (I)—Motorola Solutions system will receive data from an external source. • Bi-directional (B)—Motorola Solutions system will send data to an external receiver and receive data from an external source. Installation Point • Primary System (P). • Client(C). Interface technical information, inclusive of data elements, will be provided prior to contract. Table 1-3: System Interfaces Data Direction Installation Point Watch Dog VMS(Stationary Cameras) I P CommandCentral interfaces are dependent on the functionality made available to Motorola Solutions by Customer's third-party system. Customer is responsible for providing connectivity to the third-party system via the SDK, API, or other Motorola Solutions-approved access. Customer is also responsible for providing access to third-party systems such as support agreement support as this might be required to investigate, test, and complete the system integration. System Description ®MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions 23-146279/USFL23P009SW Page 1-5 Section 2 tatem t o • r 2.1 Interface Delivery Review The objective of the interface delivery review is to discuss the contracted interface, collect network information, API, and access credentials required to connect to third party systems, and document specific configuration parameters. Motorola Responsibilities 1. Discuss the need for additional information such as third- party API, SDKs, data schema and any internal and 3rd party documents necessary to establish interfaces. 2. Conduct reviews of the interface to explain how each function as well as any dependency on third-party API, SDKs, data schema and any internal and third-party documents necessary to establish interfaces with local and remote systems. 3. Review the functional interface demonstration process. 4. Add interface related details to the CDR Summary Report. Broward County Sheriff's Office Responsibilities 1. Provide all required 3rd. party API and SDK licensing and documentation for Customer's existing systems such as CAD and Video Management Systems. 2. Make knowledgeable individuals available for the interface reviews. 3. As applicable, test any existing equipment and/or any 3rd. party equipment with which Motorola equipment will interface to validate connectivity with the Motorola system. 4. Discuss information on third-party API, SDKs, data schema and any internal and third- party documents necessary to establish interfaces with all local and remote systems and facilities within ten (10) days of the Project Kickoff Meeting so as not to impact the project schedule. 5. Provide software required for the support of interfaces that have not been contracted for through Motorola. 6. Establish network connectivity between the CloudConnect Server and all third-party interface demarcations included as part of this project. 7. Provide input on the current use of the interface and verify the functional specification in the ISD meets the use case or identify desired changes to the specifications. 8. Facilitate communications and assist with resolution of issues that arise between Motorola and the Customer's third-party vendor(s). 9. Assume costs associated with efforts required of the third-party vendors, which may include professional services, API/SDK fees, Non-Disclosure Agreements, licenses, and configuration or development, if necessary, to support desired interface functionality. Completion Criteria The interface delivery review is considered complete upon Motorola adding additional interface information to the CDR Summary Report. 23-146279/USFL23P009SW 2.2 Interfaces and Integration The installation, configuration and demonstration of interfaces may be an iterative series of activities depending upon access to third-party systems. Interfaces will be installed and configured in accordance with the project schedule. Integrations of functionality between Motorola developed products will be completed through software installation and provisioning activities in accordance with the Project Schedule dates. Integration activities that have specific requirements will be completed as outlined in this SOW. 2. .1 Interface Development Development will be completed in accordance with an interface design document. The Customer is responsible for engaging third-party vendors if and as required to facilitate connectivity and testing of the interfaces. Motorola Responsibilities 1. Develop interfaces in accordance with the interface design document. 2. Establish connectivity to external and third-party systems. 3. Configure interfaces to support the functionality described in the interface design document. 4. Demonstrate the interface usability. Broward County Sheriff's Office Responsibilities 1. Act as liaison between Motorola and third-party vendors or systems as required to establish interface connectivity with the Motorola system. 2. Provide personnel proficient with and authorized to make changes to the network and third-party systems to support Motorola's interface installation efforts. 3. Provide network connectivity between CommandCentral and third-party systems. Unknown circumstances, requirements, and anomalies at the time of initial design can present difficulties in interfacing to some third-party applications. These difficulties could result in a poorly performing or even a non—functional interface. When information and access to systems is provided, Motorola will be able to mitigate these difficulties. If Motorola mitigation requires additional third—party integration, application upgrades, API upgrades, and/or additional software licenses, those costs will need to be addressed through the Change Order provision of the Agreement. 2.3 Motorola Deliverables Title/Description, , Contracted Interfaces Fixed VMS Statement of Work ®MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions 23-146279/USFL23P009SW Page 2-7 23-146279/USFL23P009SW Section 3 Pricing Motorola pricing is based on a complete system solution. The addition or deletion of any component(s)may subject the total system price to modifications. 3.1 Pricing Summary Table Proposal.Item Description Total $ Amount CommandCentral Interfaces Fees**Fixed VMS $1,530 Implementation/Installation Services $14,234 GRAND TOTAL $15,764. 3.2 Support Services Annual Pricing Summary Standard Maintenance Summary 'earl nc u.ed A.ove 'ear 1111. 11ME 'ear 'ear , i 'ear Total Years 2-5 $6,120 Grand Total Years 1-5 $21;,884 Pricing MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions 23-146279/USFL23P009SW Page 3-1 23-146279/USFL23P009SW Section 4 Terms ; itions Customer's signature below constitutes its agreement to purchase the add-on licenses and related maintenance services described herein according to the terms and conditions of the Broward NexGen CAD agreement#(R1127908PI)between Motorola and the Customer dated (06/10/2014)("Contract")valid through 01/12/2027. In witness whereof,the parties hereto have executed this Agreement as of the Effective Date. Motorola Solutions, Inc. City of Dania Beach Signature: Signature: Print Name: Print Name: Title: Title: Date: Date: