HomeMy WebLinkAboutR-2023-054 ILA with South Florida Regional Planning Counsel - Vulnerability AssessmentRESOLUTION NO.2023-054
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE COMMUNITY DEVELOPMENT
DEPARTMENT TO WAIVE THE CITY'S FORMAL BID PROCESS AND
AUTHORIZE THE PROPER CITY OFFICIALS TO ENTER INTO AN
INTERLOCAL AGREEMENT BETWEEN THE CITY OF DANIA BEACH
AND THE SOUTH FLORIDA REGIONAL PLANNING COUNCIL FOR THE
CREATION OF A VULNERABILITY ASSESSMENT IN AN AMOUNT NOT
TO EXCEED NINETY-FIVE THOUSAND FIVE HUNDRED DOLLARS
($95,500.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDINGFORAN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection
authorizes the City Manager to purchase supplies, services, equipment, and materials for the City
government in amounts in excess of the established monetary threshold without competitive bidding
and without advertisement for bids if authorization is approved to do so in advance by a resolution
adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection
(a), sets the monetary threshold at Fifty Thousand Dollars ($50,000.00) for a vendor each fiscal year;
and
WHEREAS, the Florida Department of Environmental Protection (FDEP) requires all
municipalities within the state to conduct a vulnerability assessment of public facilities to flooding
and sea level rise; and
WHEREAS, the City of Dania Beach and The South Florida Regional Planning Council
(SFRPC) desire to collaborate on a vulnerability assessment of public resources within the City of Dania
Beach; and
WHEREAS, the City of Dania Beach and the SFRPC previously partnered on a "peril of
flood" analysis; and
WHEREAS, the City of Dania Beach and SFRPC wish to enter into an Interlocal
Agreement (ILA), attached as Exhibit "A", a copy of which is made a part of and incorporated into
this Resolution by this reference; and
WHEREAS, the Florida Department of Environmental Protection (FDEP) is aware of the
partnership with the SFRPC as they were part of the application process and FDEP has confirmed
that the City is not violating the federal procurement guidelines by awarding the work to SFRPC;
and
WHEREAS, the creation of a Vulnerability Assessment is the requirement of the state of
Florida and will be required when applying for future FDEP grants;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMNHSSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed as being true
and correct, and they are made a part of and incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute an ILA with the South
Florida Regional Planning Council, and the City Manager and the City Attorney are authorized to
make minor revisions to the Agreement as are deemed necessary and in the best interest of the
City.
Section 3. That the City Commission of the City of Dania Beach approves the ILA with
the South Florida Regional Planning Council in a not to exceed amount of Ninety -Five
Thousand Five Hundred Dollars ($95,500.00) for the completion of the Vulnerability Assessment.
Section 4. That funding for this Vulnerability Assessment in the amount of $95,500.00
will be appropriated within the Grant Fund to GL account 103-15-01-515-31-10.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are
repealed to the extent of such conflict.
Section 6. That this resolution shall take effect immediately upon its passage and
adoption.
PASSED AND ADOPTED on June 13, 2023.
ATTEST:
( on.-
F�Alif(
ELORA Im-PA, MT
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
RESOLUTION #2023-0, 4
EXHIBIT A
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
GRANT WORK PLAN
AGREEMENT NO. Agreement No.
ATTACIUVIENT 3
PROJECT TITLE: Insert Project Title
PROJECT LOCATION: The Project is located in Insert City, Town or Municipality within Insert
County County, Florida.
PROJECT DESCRIPTION:
Insert a Brief summary of the project. Include a description of what work will be performed amUor
completed with the grant funds
TASKS AND DELIVERABLES: [Maintain the appropriate tasks and deliverables for the project. Input
the number for each task Example language is provided; revise description and deliverables as needed.
Highlight changes to template language for subsequent reviewer awareness. ]
Task Insert Task # — Insert Task Title
Description: Insert a brief description of the work that will be completed under this specific task. Revise
as needed for the project.
Deliverables: Insert Deliverables - Clearly list and provide detail
PERFORMANCE MEASURES: The Grantee will submit all deliverables for each task to the
Department's Grant Manager on or before the Task Due Date listed in the Project Timeline. The Grantee
must also submit Exhibit A, Progress Report Form, to the Department's Grant Manager, with every
deliverable and payment request. For interim payment requests, Exhibit A may serve as the deliverable for
a task The Department's Grant Manager will review the deliverable(s) to verify that they meet the
specifications in the Grant Work Plan and the task description, to include any work being performed by any
subcontractor(s). Upon review and written acceptance by the Department's Grant Manager of deliverables
under the task, the Grantee may proceed with payment request submittal.
CONSEQUENCES FOR NON-PERFORMANCE: The Department will reduce each Task Funding
Amount by five percent (5%) for every day that the task deliverable(s) are not received on the specified due
date listed in the Agreement's most recent Project Timeline. Should a Change Order or Amendment be
requested on the date of or after the most current task due date, the five percent (5%) reduction of that Task
Funding Amount will be imposed until the date of the requested change is received via email by the
Department.
PAYMENT REQUEST SCHEDULE: Following the Grantee's full completion of a task, the Grantee
may submit a payment request for cost reimbursement using both Exhibit A, Progress Report Form, and
Exhibit C, Payment Request Summary Form. Interim payment requests cannot be made more frequently
than quarterly and must be made using Exhibit A, detailing all work progress made during that payment
request period, and Exhibit C. Upon the Department's receipt of Exhibit A and C, along with all supporting
fiscal documentation and deliverables, the Department's Grant Manager will have ten (10) working days to
review and approve or deny the payment request.
DEP Agreement No.: Agreement No.
Page 1 of 4
Rev. 2.11.22
PROJECT TIMELINE AND BUDGET DETAIL: The tasks must be completed by, and all deliverables
received by, the corresponding task due date listed in the table below. Cost -reimbursable grant funding
must not exceed the budget amounts indicated below. Requests for any change(s) must be submitted prior
to the current task due date listed in the Project Timeline. Requests are to be sent via email to the
Department's Grant Manager, with the details of the request and the reason for the request made clear.
[Task due dates should be set to three (3) or six (6) months prior to the Agreement expiration/end date. If
multiple budget categories are needed for a single task, use the "Split -Cells" option to add additional
budget categories. Remove Local Amount column if not applicable.]
Task
Budget
DEP
Local
Total
Task Start
Task Due
No
Task Title
Category
Amount
Amount
Amount
Date
Date
1
Match Contribution
Select Category
$ 0
$ Insert $
$ Insert S
7/1/2021
3/30/2024
amount
amount
2
Insert Task Title
Select Category
$ Insert $
$ Insert $
$ Insert $
7/1/2021
3/30/2024
amount
amount
amount
3
Insert Task Title
Select Category
$ Insert $
$ Insert $
$ Insert $
7/1/2021
3/30/2024
amount
amount
amount
4
Lesert Task Title
Select Category
$ Insert $
$ Insert $
$ Insert $
7/1/2021
3/30/2024
amount
amount
amount
5
Insert Task Title
Select Category
$ Insert $
$ Insert $
$ Insert $
7/1/2021
3/30/2024
amount
amount
amount
6
Insert Task Title
Select Category
$ Insert $
$ Insert $
$ Insert $
7/1/2021
3/30/2024
amount
amount
amount
$ Insert
$ Insert
$ Insert
Total:
Total
Total
Total
[OPTIONAL PROJECT TIMELINE AND BUDGET DETAIL TABLES. The task timelines are shown
separately from the budget detail. This option should only be used if there are multiple budget categories
for each task that make the combined table (above) too complicated.]
PROJECT TIMELINE: The tasks must be completed by, and all deliverables received by, the
corresponding task due date listed in the table below. Cost -reimbursable grant funding must not exceed the
budget amounts indicated below. Requests for any change(s) must be submitted prior to the current task
due date fisted in the Project Timeline. Requests are to be sent via email to the Department's Grant Manager,
with the details of the request and the reason for the request made clear. Task due dates should be set to
three (3) or six (6) months prior to the Agreement expiration/end date.
Task
No.
Task Title
Task Start Date
Task Due Date
1
Enter Task Title
Select Date
Select Date
2
Enter Task Title
Select Date
Select Date
3
Enter Task Title
Select Date
Select Date
4
Enter Task Title
Select Date
Select Date
DEP Agreement No.: Agreement No.
Page 2 of 4
Rev. 2.11.22
5
Enter Task Title
Select Date
Select Dute
BUDGET DETAIL: [Include the budget category or categories for each task and input the total respective
funding amount. Delete non -applicable categories, the Total for Task, and Local Amount if not needed.]
Task
No.
Task Title
Budget Category
DEP Amount
Local Amount
1
Insert Task Title
Contractual Services
$ Insert $ amount
$ Insert $ amount
Miscelhmeous/Other Expenses
$ Insert $ amount
$ Insert $ amount
Salary
$ Insert $ amount
$ Insert $ amount
Fringe Benefits
$ Insert $ amount
$ Insert $ amount
Equipment
N/A
$ Insert $ amount
Total for Task:
$ Insert $ Total
$ Insert $ Total
2
Insert Task Title
Contractual Services
$ Insert $ amount
$ Insert $ amount
Miscellaneous/Other Expenses
$ Insert $ amount
$ Insert $ amount
Salary
$ Insert $ amount
$ Insert $ amount
Fringe Benefits
$ Insert $ amount
$ Insert $ amount
Equipment
N/A
$ Insert $ amount
Total for Task:
$ Insert $ Total
$ Insert $ Total
3
Insert Task Title
Contractual Services
$ Insert $ amount
$ Insert $ amount
Miscellaneous/Other Expenses
$ Insert $ amount
$ Insert $ amount
Salary
$ Insert $ amount
$ Insert $ amount
Fringe Benefits
$ Insert $ amount
$ Insert $ amount
Equipment
N/A
$ Insert $ amount
Total for Task:
$ Insert $ Total
$ Inserl $ Total
4
Insert Task Title
Contractual Services
$ Insert $ amount
$ Insert $ amount
Miscellaneous/Other Expenses
$ Insert $ amount
$ Insert $ amount
Salary
$ Insert $ amount
$ Insert $ amount
Fringe Benefits
$ Insert $ amount
$ Insert $ amount
Equipment
N/A
$ Insert $ amount
Total for Task:
$ Insert $ Total
$ Insert $ Total
5
Insert Task Title
Contractual Services
$ Insert $ amount
$ Insert $ amount
Miscellaneous/Other Expenses
$ Insert $ amount
$ Insert $ amount
Salary
$ Insert $ amount
$ Insert $ amount
Fringe Benefits
$ Insert $ amount
$ Insert $ amount
Equipment
N/A
$ Insert $ amount
Total for Task:
$ Insert $ Total
$ Insert $ Total
Project Total:
$ Insert $ Total
$ Insert $ Total
Percentage Match:
% Insert Match
% Insert Match
SALARY AND FRINGE BENEFITS BY TASK: Cost -reimbursable funding or hourly match and fringe
rate(s) by position may not exceed those indicated below. Upon submission of each payment request, the
Grantee certifies that the hours and fringe rates submitted are accurate and allowable costs for the Grant
Agreement. Upon request by the Department's Grant Manager, additional documentation of hours worked
DEP Agreement No.: Agreement No.
Page 3 of 4
Rev. 2.11.22
will be provided. [Example rates provided, revise as needed. Include all possible position titles that may
be used for the task(s). May list famed hourly rate and fringe rate. Optional: use Maximum Hourly Rate and
Maximum Fringe Rate (%) in the table header below if the rates will be variable for the position title, as
long as they can charge at or below those rates and provide information upon request.]
[OPTIONAL SALARYIFRINGE BENEFITS: If the "For Actual Costs " option is selected in Attachment 2,
Grantee must remove the Fringe Rate column in the table below and then use the following statement.]
Cost -reimbursable funding or hourly match rate(s) by position may not exceed those indicated below.
Fringe benefits will be reimbursed based on actual costs, with the total not to exceed the budgeted amounts
shown in the Budget Detail by task table.
Task
No.
Position Title
Hourly Rate
Fringe Rate (%)
Engineer III
$68.60
22.4
1
Environmental Specialist I
$50.48
22.4
Associate Environmental Specialist
$56.80
30.0
Engineering Technician I
$48.58
30.0
Engineer III
$68.60
22.4
2
Environmental Specialist I
$50.48
22.4
Associate Environmental Specialist
$56.80
30.0
Engineering Technician I
$48.58
30.0
Engineer III
$68.60
22.4
Environmental Specialist I
$50.48
22.4
3
Associate Environmental Specialist
$56.80
30.0
Engineering Technician 1
$48.58
30.0
Engineer III
$68.60
22.4
4
Environmental Specialist I
$50.48
22.4
Associate Environmental Specialist
$56.80
30.0
Engineering Technician I
$48.58
30.0
DEP Agreement No.: Agreement No.
Page 4 of 4
Rev. 2.11.22