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Home My WebLink AboutR-2023-067 Authorization to Accept Proposal from KCI for Landscape Design ServicesRESOLUTION NO.2023- OU I A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, REQUESTING APPROVAL FROM THE CITY COMMISSION TO ACCEPT THE PROFESSIONAL SERVICES PROPOSAL FROM KCI TECHNOLOGIES, INC., FOR LANDSCAPE DESIGN SERVICES ASSOCIATED WITH THE CITYWIDE LANDSCAPE MASTER PLAN AND TO AUTHORIZE FUNDING FOR THE DESIGN, PROVIDING FOR CONFLICTS AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City is pursing the design and implementation of a citywide Landscape Master Plan (LMP) that will enhance the aesthetics of the major city corridors; and WHEREAS, the Public Services Department (PSD) has solicited and received a professional landscape design services from on its CCNA approved consultants, KCI Technologies, Inc. ("KCI"); and WHEREAS, the proposal provides all the design and construction specification components required for the planning and bidding of the next roadway section in the LMP, which are the medians along Griffin Road east of Interstate 95; and WHEREAS, the proposal from KCI requires that funding be allocated from the current fiscal year's budget. WHEREAS, KCI was chosen as one of fifteen firms awarded as an approved engineering consultant for continuing contract services under RFQ No. 20-005 per the Consultants Competitive Negotiation Act ("CCNA"). The City Commission approved the list on January 12, 2021, pursuant to RFQ No. 20-005, under Resolution No. 2021-007; and WHEREAS, City Code Section 825-180(E), Tree Preservation Fund, disbursal of conversion of assets, expenditure of over Seven Thousand Five Hundred Dollars ($7,500.00) shall require Commission approval; and WHEREAS, KCI expenditures are anticipated to exceed the City vendor threshold of Fifty Thousand Dollars ($50,000.00). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2. That the City Commission authorizes the acceptance by PSD of the Griffin Road East Landscape Design Services proposal from KCI to develop the design and required bidding documents for continuing the implementation of the citywide IMP, which proposal is attached as Exhibit "A" and made a part of this Resolution. Section 3. That the proposal cost of $105,600.00 will be allocated to the Capital Project Fund Engineering Services Account No. 301-39-06-541-31-30, funded by a budget transfer from the General Fund Account No. 001-39-01-539-34-10 in the amount of Fifty Thousand Dollars ($50,000.00) and a budget transfer from the Tree Preservation Reserve Fund Account No. 102-271-00-00 in the amount of Fifty Five Thousand Six Hundred Dollars ($55,600.00) in an amount that will exceed the annual fiscal year vendor threshold of Fifty Thousand Dollars ($50,000.00). Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall become effective upon its passage and adoption. PASSED AND ADOPTED on `2023. Motion by Lywn . l-b YYzGS , second by V I C-e (nakltea'l . 91 FINAL VOTE ON ADOPTION: Commissioner Joyce Davis Commissioner Tamara James Commissioner Marco Salvino Vice Mayor Lori Lewellen Mayor Archibald J. Ryan IV �Z APPROVED AS TO FORM AND CORRECTNESS: BdUTSIS CWY ATTORNEY RESOLUTION #2023--cX06-� tea. ammmrqb� wmmr` ammw&� mmm=&� amwmmwwd� KCI May 19, 2023 ISO 9001:201 S CERTIFIED ENGINEERS • PLANNERS • SCIENTISTS • CONSTRUCTION MANAGERS 1425 W Cypress Creek Road, Suite 101 • Port Lauderdale, FL 33309 • Phone 954-776-1616 Fernando Rodriguez Public Works Directors City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, FL 33004 RE: Work Order Number XX Griffin Road East Landscape Design Services Dear Mr. Rodriguez: In accordance with subsequent discussions between members of our association and City Staff, this agreement between KCI ("CONSULTANT'), and the City of Dania Beach ("CITY") for professional services is submitted for your consideration and approval. The work proposed shall be in accordance with all terms as specified in the "Agreement between the City of Dania Beach and KCI RFQ No, 20-005." The purpose of this Work Order is for KCI to develop Plans for Landscape improvements on Griffin Road medians between Old Griffin Road and US-1. Scope of Services Section 1- Landscape Architecture Services 1.01 PLANTING PLAN CONSULTANT will prepare a planting plan for the medians of East Griffin Road similar to the previous design of Griffin to the West of 1-95. Plans will graphically show plant species, locations, plant schedule, and planting and design details proposed within the limits of the medians, cost estimates, technical specifications and notes for construction. An evaluation of existing trees within the medians to determine which trees should be kept or removed will occur. Roadway base files are not available and the design will be created on an overlay of aerial photos. CONSULTANT'S lump sum fee for this service shall be............................................................... $45,600.00 Employee-Ownorl Since 1988 RISE TO THE CHALLENGE W W W.KCI.COM 1.02 IRRIGATION PLAN CONSULTANT shall prepare a temporary irrigation plan based on the planting plans previously described. The plan will be bare bones show piping, sleeving, bubblers and details and technical specifications for construction. The water source is to be through a water truck connection. The irrigation plan will not include zone valves, pumps, clock/timers. It will be a manual system with several truck connection strategically located along the corridor. CONSULTANT'S lump sum fee for this service shall be............................................................... $17,760.00 1.03 TREE PRESERVATION/REMOVAL SCHEDULE CONSULTANT shall prepare the tree inventory and preservation/removal schedule for the existing trees based on the tree survey, site, grading and planting plans for submission to Broward County. KCI shall prepare a tree inventory using the tree survey supplied by Client in cadd DXF format. The tree preservation/removal schedule will be developed in conjunction with planting plan. Trees requiring Commission approval and revisions after work has started will be additional services. The Client shall provide CONSULTANT with the following: 1. Proof of ownership of property documentation as required by Broward County. 2. Tree Survey signed and sealed by a registered surveyor (if required). 3. All review related fees. 4. Additional information required by Broward County. Lump sum fee for this service shall be............................................................................................ $5,040.00 1.04 PERMITTING CONSULTANT anticipates a Landscape permits will be required for the landscape and irrigation upgrades. It is anticipated that FDOT and County Permits will be required. The proximity to the Fort Lauderdale airport will also require FAA coordination and documentation to be clear of flight paths. CONSULTANT'S lump sum fee for this service shall be................................................................. $6,320.00 1.05 MAINTENANCE OF TRAFFIC PLANS The CONSULTANT shall design a Level 1 Traffic Control Plan, consisting of phasing notes and references to the FOOT Standard Plans Indexes, to move vehicular and pedestrian traffic during all phases of construction. The Traffic Control Plan shall be prepared by a certified designer who has completed training as required by the FDOT. Employee -Owned Since 1988 RISE TO THE CHALLENGE W W W.KCI.COM CONSULTANT'S lump sum fee for this service shall be............................................................... $11,600.00 1.06 UTILITY COORDINATION CONSULTANT shall contact utility owners within the project limits and develop a CAD file with information obtained from the utility owners. Initial Contacts - CONSULTANT shall furnish plans (or prior) to each utility company located within the project limits. CONSULTANT shall then transfer to the plans the utility location information provided by the utility owners. CONSULTANTS lump sum fee for this service shall be................................................................. $8,920.00 1.07 PRESENTATION MATERIALS KCI shall prepare a rendered drawing of the proposed graphic planting plan in plain view and a power point presentation for presentation to City Commission. Lump sum fee for this service shall be............................................................................................ $4,720.00 1.08 MEETINGS Meetings with municipal plan reviewers, plan review committees, commission and Client as requested by the Client or required by the approval process will be invoiced on an hourly basis in accordance with our professional fee schedule. Fee for this service shall be billed on an hourly basis with an estimated budget of ..................................... SUMMARY OF FEES Planting Plan Irrigation Plan Tree removal Permitting Maintenance of Traffic Utility Coordination Presentation Materials $45,600.00 $17,760.00 $5,040.00 $6,320.00 $11,600.00 $8,920.00 05,840.00 ........... $5,880.00 Employce-Owned Shoe 1988 RISE TO THE CHALLENGE W WW.KCI. coM ACCEPTANCE Acceptance of this Work Order may be indicated by the signature of a duly authorized official of the City in the space provided below. One signed copy of this Work Order returned to the consultant will serve as an Agreement for site planning services between the City of Dania Beach and KCI and as a Notice to Proceed. This contract will be binding on the parties hereto and parties' successors and assigns. Should this proposal not be accepted with a period of sixty (60) days from the date of this proposal, it shall become null and void. Witnesses: (Signature and Date) Attest: (Signature and Date) KCI (Signature and Date) Accepted by: City of Dania Beach Fernando!:: y ;T Rodriguez`^ (Signature and Date) Employee -Owned Since I988 RISE TO THE CHALLENGE W W W.KCI.COM