HomeMy WebLinkAboutR-2023-075 Tyler Technologies SaaS Agreement and Exceed $50k ThresholdRESOLUTION NO.2023- 01 S
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING RETROACTIVE RENEWAL OF AN
AGREEMENT FOR THE PURCHASE OF SOFTWARE AND
PROFESSIONAL SERVICES FROM TYLER TECHNOLOGIES, INC. THAT
EXCEED THE ANNUAL VENDOR THRESHOLD TOTAL AMOUNT OF
FIFTY THOUSAND DOLLARS ($50,000.00); AUTHORIZING SUCH
PURCHASES MADE WITHIN THE INFORMATION TECHNOLOGY FUND
APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at $50,000.00 for a vendor each fiscal year; and
WHEREAS, Tyler Technologies, Inc. is the provider of "New World Systems", the
City's centralized enterprise resource planning (ERP) software system; and
WHEREAS, the current agreement with Tyler Technologies provides for a Software as a
Service (SaaS) model, hosting the system from Michigan, with a backup in Texas, relieving the
City of the administrative burden of supporting its own system, while providing a disaster
recovery solution; and
WHEREAS, the initial term of the agreement was for three years and expired on July 1,
2023, and may be renewed for additional one (1) year terms by mutual written consent of the
parties; and
WHEREAS, the City Administration is seeking to retroactively renew the agreement for a
one (1) year term; and
WHEREAS, the cost of the software and professional services will exceed the annual
Fifty Thousand Dollars ($50,000.00) City purchase threshold for a single vendor and, therefore,
require City Commission approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMbIISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That City Manager is authorized to retroactively renew the agreement with
Tyler Technologies for a one (1) year term effective July 1, 2023, and that subsequent renewals
may be approved administratively by the City Manager subject to budget availability.
Section 3. That all purchases of software and professional services made from Tyler
Technologies are authorized to exceed the annual amount of Fifty Thousand Dollars ($50,000.00)
purchase threshold for a single vendor for fiscal year 2022-23 and for all subsequent renewal
years that may be approved by the City Manager.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED AND ADOPTED on July 11, 2023.
FINAL VOTE ON ADOPTION:
Commissioner Joyce Davis
Commissioner Tamara James
Commissioner Marco Salvino
Vice Mayor Lori Lewellen t �L
Mayor Archibald J. Ryan IV
APPROVED AS TO FORM AND CORRECTNESS:
Eft/A. BOUTSIS
q,Y ATTORNEY
2 RESOLUTION #2023- O -IS-