HomeMy WebLinkAboutR-2023-141 Custodial Services Renewal and Amendment with Clean Space Inc.RESOLUTION NO. 2023-1 L�
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE RENEWAL AND AMENDMENT OF
THE JANITORIAL SERVICES AGREEMENT AWARDED VIA INVITATION
TO BID ("ITB") NO. 21-027, ENTITLED "JANITORIAL SERVICES" WITH
CLEAN SPACE, INC. IN THE AMOUNT OF EIGHTY- EIGHT THOUSAND
FIVE HUNDRED FIFTY SEVEN DOLLARS AND SEVENTY TWO CENTS
($88,557.72)FOR FISCAL YEAR 2024 AND NINETY-ONE THOUSAND
EIGHT HUNDRED THIRTY FOUR HUNDRED DOLLARS AND TWENTY
CENTS ($91,834.20) FOR FISCAL YEAR 2025, PROVIDING AN
ADDITIONAL FOUR THOUSAND TWO HUNDRED DOLLARS ($4,200) IN
THE FEE DUE TO THE INCREASE IN COSTS FOR DEEP
CLEANING/SEALING FLOOR MAINTENANCE SERVICES; AND TO
PROVIDE FOR ADDITIONAL SERVICES FOR EACH YEAR OF THE TWO
YEAR RENEWAL; AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE THE AGREEMENT RENEWAL; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach has several high -use, multi -work shift facilities
that require janitorial services on a daily basis; and
WHEREAS, the current janitorial agreement for City Hall, the adjacent Parking Garage,
the Public Services Department (PSD) office building and Water Treatment Plant was executed
on November 23, 2021, in the amount of $85,397.88, which included two (2), two-year renewal
options; and
WHEREAS, the City is satisfied with the quality and reliability of Clean Space, Inc.'s
janitorial services; and
WHEREAS, PSD recommends exercising the first of two options to renew the agreement
for a two-year term and amend the price increase for services due to the rise in the costs; and
WHEREAS, on October 23, 2023, Clean Space, Inc. requested a 3.7 percent increase
based on the Consumer Price Index (CPI) for 2023, due to the high inflationary costs in the
economy; and
WHEREAS, with this CPI increase, Fiscal Year 2024 will cost a total of $88,557.72, and
Fiscal Year 2025 will cost a total of $91,834.20, with an additional $4,200 to be added for each
year for an additional annual deep cleaning/sealing maintenance service; and
WHEREAS, additionally, the City requested hourly rates of the Contractor in case the
City needs back-up for cleaning up after Dania After Dark, and which rates, Contractor has
provided to the City ($25.00, per hour labor costs, plus the cost of supplies).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as
being true and correct, and they are made a specific part of and incorporated into this Resolution
by this reference.
Section 2. That the City Commission authorizes the proper City officials to execute
the first of two renewal options and authorize an amendment of the agreement with Clean Space,
Inc., which amendment is attached as Exhibit "A" and incorporated into this Resolution by this
reference, in an amount of Eighty Eight Thousand Five Hundred Fifty Seventy Dollars and
Seventy Two Cents ($88,557.72) for Fiscal Year 2024, and Ninety One Thousand Eight Hundred
Thirty Four Dollars and Twenty Cents ($91,834.20) for Fiscal Year 2025, with and additional
Forty Two Hundred Dollars ($4,200) to be included for both years of the extension agreement, to
provide one additional deep cleaning/sealing floor maintenance service. The Amendment also
includes hourly labor rates in case the City requires assistance cleaning up after Dania After
Dark.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on , 2023.
Motion by Nxy� I&IM& \)amts , second by ftyp V'Wr «v i s
FINAL VOTE ON ADOPTION:
Commissioner Joyce L. Davis
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Commissioner Tamara James
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Commissioner Marco Salvino
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Vice Mayor Lori Lewellen
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Mayor Archibald J. Ryan IV
2 RESOLUTION #2023-!%
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RESOLUTION #2023-14
FIRST AMENDMENT AND RENEWAL TO THE AGREEMENT
BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND CLEAN
SPACE INC., FOR SERVICES RELATED TO JANITORIAL SERVICES
AS DESCRIBED WITHIN THE CITY OF DANIA BEACH INVITATION
TO BID ("ITB") NO.21-027.
This is the First Amendment and Renewal (the "Amendment") to an Agreement (the
"Agreement") dated existing between the City of Dania Beach, Florida, a
Florida municipal corporation (the "City") and Clean Space, Inc. ("Contractor"), a Florida
corporation with its principal mailing address of 3764 Northwest 124 Avenue, Coral Springs,
Florida 33065.
WHEREAS, Clean Space Inc. was the successful bidder to ITB No. 21-027 for Janitorial
Services; and
WHEREAS, the parties executed an Agreement for Janitorial Services on November 23,
2021; and
WHEREAS, the current agreement amount is $85,397.88; and
WHEREAS, on October 23, 2023, Contractor reached out to Public Services to request
an increase for janitorial services for Fiscal Year 2024 and Fiscal Year 25; and
WHEREAS, based on the Consumer Price Index ("CPI") for 2023, the Contractor
requested a 3.7% increase per year in order to extend the contract term from year 1 to year 2; and
WHEREAS, with this CPI increase, Fiscal Year 2024 will cost a total of $88,557.72, and
Fiscal Year 2025 will cost a total of $91,834.20, with an additional $4,200.00 to be added for
each year for an additional annual deep cleaning/sealing maintenance service;
In consideration of the mutual covenants, terms and conditions contained in the
Amendment, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree as follows:
1. The above Whereas clauses are incorporated by reference into this Amendment.
2. That this Amendment shall take effect November 24, 2023.
3. That this Agreement shall be for a two (2) year period, expiring on November 23, 2025,
with one remaining two year option to renew thereafter. An additional $4,200.00 shall be
paid to the Contract, for each year of the Amendment, in order for Contractor to provide
an additional annual deep cleaning/sealing maintenance service to City Hall.
4. Further, Contractor has provided hourly labor rates of $25.00/per hour, plus the cost of
supplies, if required to be supplied. The City may request that Contractor clean-up after
"Dania After Dark" events.
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5. That in all other respects, the underlying Agreement is ratified and reaffirmed and
remains in full force and effect.
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
ATTEST:
ELORA RIERA, MMC
CITY CLERK
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
ARCHIBALD J. RYAN IV
MAYOR
APPROVED AS TO FORM AND CORRECTNESS
EVE A. BOUTSIS
CITY ATTORNEY
ANA M. GARCIA, ICMA-CM
CITY MANAGER
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WITNESSES: CONTRACTOR:
Clean Space, Inc.,
a Florida corporation
Signature Signature
PRINT Name
Signature
PRINT Name
STATE OF FLORIDA)
COUNTY OF BROWARD)
Matt Giunco
PRINT Name
OPERATIONS MANAGER
Title
Dated:
2023
The foregoing instrument was acknowledged before me by means of ❑ physical
presence or ❑ online notarization, on 2023 by Matt Giunco, as
Operations Manager of Clean Space, Inc. a Florida corporation. He/she is personally known to
me or has produced
My Commission Expires:
identification.
Notary Public, State of Florida
Print Name
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