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Home My WebLink AboutR-2023-152 Appropriation of Administrative Impact Fees for City Hall Atrium ProjectRESOLUTTON No.20n-f2z A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF ADMINISTRATIVE IMPACT FEES FOR THE DESIGN OF A CITY HALL ATRIUM EXPANSION AND MODERNIZATION OF THE ATRIUM AND CITY COMMISSION CHAMBER; PROVIDING FOR CONFLICTS; FURTHER. PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Administration obtained conceptual renderings from Saltz Michelson Architects (SMA) for the addition of office space within the City Hall Atrium and other lobby and Commission Chamber modemization improvements (the "Project"); and WHEREAS, on November 14, 2023, t}te Finance Department presented the conceptual renderings to the City Commission and obtained authorization to proceed with the design of the Project; and WHEREAS, SMA, which has a CCNA continuing services agreement with the City, provided a proposal for a total cost of One Hundred Fifty-Nine Thousand Six Hundred Ninety Dollars ($ 159,690.00) for the design ofthe Project; and WHEREAS, the City Administration recommends that the City Commission authorize the appropriation of Administrative Impact Fees for the design proposal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH. FLORIDA: Section 1. That the above "Whereas" clauses are true and conect, and they are made a part ofand incorporated into this Resolution by this reference. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 3. That the City Administration is authorized to appropriate Administrative Impact Fees from General Fund Revenue Account No. 001 -00-00-324-72-01 in the amount of Two Hundred Thousand Dollars ($200,000.00) for the design of the Project to cover the SMA proposal and other ancillary costs, which proposal is attached as "Exhibit A," and made a part of and incorporated into this Resolution by this reference. The funding will be transferred to the City Hall Improvement Project Account No. 301- l8- 13-519-31- 10 in the Capital Projects Fund. Section 4. That the current balance of Administrative Impact Fees is approximately Six Hundred Eighty-Two Thousand Dollars ($682,000.00), and sufhcient to cover the design cost. Section 5. That this Resolution shall become effective within ten (10) days of its passage and adoption. PASSED AIID ADOPTED ""DL(L,ffb6 I'1., ZOZI. Motionby &m{n. dilftJ . secondby@. FINAL VOTE ONADOPTION: Commissioner Joyce L. Davis Commissioner Tamara James Commissioner Marco Salvino Vice Mayor Lori Lewellen Mayor Archibald J. Ryan IV ss \p5\es .p5 .K5 APPROVEDAS TO FORM AND CORRECTNESS: CITYCLERK MAYOR RESoLUTToN #20 zz-152 SALTZ MICHELSCN ARCHITECTS AGREEMENT FOR PROFESSIONAL 5ERV]CE5 November 29, 2023 City of Donio Beoch 100 W Doni Beoch Blvd. Donio Beoch, FL 33004 Attn: Phone: Emoil: Fronk DiPoolo Chief Finonciol Office 954.924.5800 x36O9 f d ipo olo@do n io beoc hf l.gov RE:Cily of Donio Beoch - Inferior Design for Lobby ond Commission Chombers ond lnlerior Oftice Addifion locoled of Donio Beoch City Holl, 100 W Doni Beoch Blvd., Donio Beoch. FL sMA #P23253 Deor Fronk, Thonk you for considering SMA os your irusted odvisor for this project. We ore pleosed to submit the following proposol for professionol orchiiecturol services for intedor design for the lobbv ond commission chombers ond interior office oddilion locoted ot Donio Beoch City Holl. I. SCOPE OF WORK: Prepore design ond conslruciion documents for the office oddition ond inierior design to the otrium of Donio Beoch City Holl ond Commission Chombers. I . Design o two-story office oddition within the exisling otrium spoce. lt is obout 2,000 S.F. of new office in totol. See ottoched proposed floor plons ond renderings. 2. Modernize the lobby with new finishes ond lighiing. We will need to odjust ihe locotion of the existing AC ducts. 3. Modernize the commission chombers with new finishes, lights, ond enhonce ihe commissioner bockdrop ond dois. 4. Pre-Design Phose/Site Verificotion: o. Review of the project requirements ond meet with the Owner os necessory to fully understond the spoce requirements ond provide o concept design - up to two (2) meetings. 5. Schemotic Design Phose: o. Prepore schemotic design drowings of lhe improvements using best proctices thot oddress ihe requirements of the spoce progrom. b. Field visii ond review conditions in the existing City Holl. c. Present schemotic design to Owner for opprovol. THOUGIITFUL ARCHITECTURE AR000t9/6 6. Construction Documeni Phose: o. The construclion drowings sholl include Architecturol, Mechonicol, Eleciricol, ond Plumbing engineering drowings required for building permit. Upon completion of consiruction drowings, we sholl issue three (3) signed ond seoled sets of drowings for building permit ond one (l) sei of PDFs for the Controcior's/Client's use. This fee olso includes response to Building Deporiment comments, including o norrotive of oll revisions. b. Interior design selection of finishes. /. Bidding/PermittingPhose: o. Respond io RFI's from Sub-Controctors. b. Porticipote in o pre-bid wolk-through with Sub-Consultonts. c. Address questions during the bid period. 8. Construction Administrotion Phose: o. Attend oll projecl meetings ond prepore/distribuie project meeting minutes. b. Address oll RFI's. c. Address oll requests for Chonge Orders, keeping o Chonge Order Log for review by the Owner. d. Review oll shop drowings, keeping o Shop Drowing Log for review by the Owner. e. Review oll Applicotions for Poymeni prior io presenting io ihe Owner.f. Conduct Punch List octivily ot the cloim of Subsiontiol Compleiion by ihe Coniroctor. II. ASSUMPTIONS: I . City sholl provide existing building plons of the building to the Architeci. 2. Finished selection is included in the proposol. 3. Adequote woter, droinoge, ond electric is existing to lhe building. 4. LEED services ore noie included. 5. There ore no sprinklers in the building ond they will not be required. III. FEE DISTRIBUTION: Dellverobles:Fee: 1 . Pre-Design/Site Verificoiion $ 2.000.00 2. Schemotic Design $ 32,938.00 3. 50% Construction Documents $ 45.000.00 4. 100% Conslruction Documents - Permittino $ 46,752.00 5. Bidding Assistonce $ 5,000.00 6. Construction Administrolion $ 28.000.00 Tofol s r 59.690.00 GLOBAL THINKING, LOCALLY MINDED Poge 2 of 3 AR00099/6 | Proposol No. P23253 Initiol: SMA q:Ctieni: _ Fronk, we welcome the opportunity to ossist you with this project. If you hove ony questions regording the obove informotion, pleose do not hesitote to coniocl our offices. All of the terms of this ogreement ore in occordonce with our current ogreemeni wilh the City of Donio Beoch. We look forword to working with you on this project. Very Truly Yours, President Attochments: Proposed i si Level Floor Plon, Proposed 2nd Level Floor Plon, Proposed Renderings c^M lw s \Pbpo5o&\?023 Prcrc5ol5\P23t$ Cft Of D^Nla SEACH 0niedor Oesign ror L obby ord Comn lton Chomber ond rrerror ofii.. Addirrrnl GLOBAL TI.{INKING. LOCALLY MINDED Poge 3 of 3 AR0009976 I Proposol No. P23253 Initiol: SMA q-Client: _ DANIA EEACH CIIY HAIT MAIN IOBBY RENOVATIONS MAIN LOBBY 3,363 SF IsI IEVEL FTOOR PLAN ,(..I SALIZ i 'iIMICI]ELSON i". /,_! apcrl Tgcls DANIA BEACH CIIY HATL MAIN TOBBY RENOVATIONS r( i.!SALIZ I -\IMICHELSON r . -"J APCUTIICT5 2nd LEVEI ftOOR PLAN l*, a, I i