HomeMy WebLinkAboutR-2024-028 First Renewals for Debris Monitoring Services (RFP 20-003)RESOLUTION NO. 2024-DZS
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE RENEW AL OF EMERGENCY
DEBRIS MONITORING AND FEMA GRANT ADMINISTRATION SERVICES
CONTRACTS PURSUANT TO REQUEST FOR PROPOSAL NO. 20-003 FOR
PRIMARY, SECONDARY AND TERTIARY SERVICES WITH DEBRIS
TECH, LLC, ROST AN SOLUTIONS, LLC, AND BRENCO EMERGENCY
MANAGEMENT, LLC, RESPECTIVELY; PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in March 2021, the City entered into a three-year agreement for emergency
debris removal and disposal services with Debris Tech, LLC (DT), Rostan Solutions, LLC (RS)
and BrenCo Emergency Management Consultants, LLC (BEM) via competitive proposals review
process through RFP No . 20-003; and
WHEREAS, this type of service is critical for properly addressing post storm debris
monitoring and FEMA grant administration needs that directly impact on the public's health and
safety, as well as the post-storm operations cost to the City; and
WHEREAS, the agreements provide for two (2) 3-year renewal options ; and
WHEREAS, the Public Services Department has determined that exercising the first
renewal option is beneficial to the City; and
WHEREAS, all three firms have fo1mally agreed to the renewal.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confomed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That City Commission authorizes the renewal of the debris monitoring and
FEMA administration services agreements with Debristech, LLC, Rostan Solutions, LLC and
BRENCO LLC, a copy of the agreements are attached as composite Exhibit A and made a part of
this Resolution by this reference.
Section 3. That funding may be required to cover the cost of services, if required,
from the City 's Disaster Reserves Account No. 001-271-08-00 and submitted to FEMA for
reimbursement.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5 That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on Mru Cb \ 2 ' 2024.
Motion byU)mrn11;£1CX\RY \ bfil(,,s. second by(;Jmrn 6$ieti O--Tovi 5
FINAL VOTE ON ADOPTION: Unanimous /
Yes No
Commissioner Joyce L. Dav is
Commissioner Tamara James
Commissioner Marco Salvino
Vice Mayor Lori Lewellen
Mayor Archibald J. Ryan IV
APPROVED AS TO FORM AND C
RNEY
2 RESOLUTION #20 24-il?12
FIRST RENEW AL BETWEEN THE CITY OF DANIA BEACH, FLORIDA
AND BRENCO, LLC, A FLORIDA LIMITED LIABILITY COMPANY FOR
DISASTER DEBRIS MONITORING SERVICES AND FEDERAL
EMERGENCY MANAGEMENT AGENCY ("FEMA") PUBLIC
ASSISTANCE GRANT ADMINISTRATION AND CONSULTING SERVICES
AS DESCRIBED WITHIN THE CITY OF DANIA BEACH REQUEST FOR
PROPOSAL ("RFP") NO. 20-003
This is the First Renewal (the "Renewal") dated ___________ , 2024, between
the City of Dania Beach, Florida, a Florida municipal corporation ("City") and BRENCO, LLC, a Florida
limited liability company ("Contractor"), with its principal mailing address of718 SW 27 Terrace,
Boynton Beach, Florida 33435.
In consideration of the mutnal covenants, terms and conditions contained in this
Agreement, and other good and valnable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree to the following:
1. The agreement existing between the Contractor and the City of Dania Beach and any
amendment( s) to it, dated March 22, 2021, a copy of which is attached as Exhibit "A", and
made a part of and are incorporated into this Renewal by this reference), shall be considered
as part of this Renewal between the City and the Contractor.
2. The current Agreement expires on March 22, 2024 and this Renewal is valid through
March 22, 2027.
3. Pursuant to Resolution No. 2020-150, the City wishes to exercise the first of two (2)
three (3) year renewal options with the Contractor.
4. That in all other respects, the terms of the Agreement apply to this Renewal.
SIGNATURES ON FOLLOWING PAGES
I
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day and
year first written above.
ATTEST:
ELORA RIERA, MMC
CITY CLERK
APPROVED AS TO FORM AND
CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
2
CITY:
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
ARCHIBALD J. RY AN IV
MAYOR
ANA M. GARCIA, ICMA-CM
CITY MANAGER
WITNESSES:
Signature
PRINT Name
Signature
PRINT Name
STATE OF FLORIDA)
COUNTY OF ------~
CONTRACTOR:
ROSTAN SOLUTIONS, LLC,
a Florida limited Liability company
Signature
PRINT Name
Title
Dated: ________ , 2024
The foregoing instrument was acknowledged before me by means of D physical presence or D
online notarization, on ________ 2024, by
as __________________ of Rostan Solutions, LLC, a Florida limited
liability company. He/she is personally known to me or has produced
as identification. ------
My Commission Expires: Notary Public, State of Florida
Print Name
3
AGREEMENT BETWEEN Tl:IE CITY OF DANIA BEACH, FLORIDA AND
BRENCO, LLC, A FLORIDA LIMITED L1ABILITY COMPANY FOR
DISASTER DEBRIS MONITORING SERVICES AND I'EDERAL
EMERGENCY MANAGEMENT AGENCY ("FEMA") PUBLIC ASSISTANCE
GRANT ADMINISTRATION AND CONSUL TING SERVICES AS DESCRIBED
WITHIN THE ClTY OF DANIA BEACH REQUEST FOR PROPOSAL ("RFP")
NO. 20-003
This is an Agreement ("Agreement") dated March 22 , 20 ~, between
the City of Dania Beach, Florida, a Florida municipal corporation ("City"), with its principal place of
business located at 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 and
BRENCO, LLC, a Florida limited liability company ("Contractor"), with its principal mailing address
of14413 N. Acapulco Way, Nampa, [daho 83651.
In consideration of the routnal covenants, terms and conditions contained in this Agreement,
and other good and valuable consideration, the adequacy and receipt of which arc acknowledged and
agreed upon, the patties agree to the following:
1 . This Agreement between the Contractor and the City under the City of Dania Beach
Request for Proposals ("RFP") No. 20-003 is effective upon execution by all parties for a
period of three (3) years, with an option for renewal for two (2) additional tbrec (3) year
periods. A copy of RFP No. 20-003 and all addendurns to it is attached as composite
Exhibit "A" and made a patt of and incorporated into this Agreement by this reference) and
shall be considered as part of this Agreement.
2. The Fee Schedule provided by the Contractor is attached as Exhibit "B" and is
incorporated into this Agreement by this reference.
3. That in all other respects, the terms of composite Exhibit "A" apply to this Agreement.
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day and
year first written above.
ATfEST:
h Digitally dgned by Thoma~
T Om a S Schneider
ON; en"' Thoma~ Schneider, o,aCity
of Dania Beach, ou=City Clerk, s Ch n eider :;;}~~~chnelde1@daniabeachfl.9
Oate: 2021.03.22 08:22:09 -04'00'
THOMAS SCHNEIDER. CMC
CJTY CLERK
APPROVED AS TO FORM AND CORRECTNESS
EJ;gEt.Jly ,,g.,.d byTooma,J.A"'bro
Thomas J. Ansbro ~!'i:'.:!"l;;:i~;:::.~.~Gryoraaoia
emoflaa100,bw,ji,d;ol.1bo,d,llg<>V.<:\JI
Dalee 1illl 03.19 , rnn, •O<"OO"
THOMAS J. ANSBRO
CITY ATTORNEY
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
Dl91lally signed by Tamara Jame>
ON: rn=T amilfa fames, o=Clty nf Dania
Tamara James Sead>,oo,M,,o,.
emall,.1ama,ajames@danlabeachn.gnv,
c=U5
TAMARA JAMES
MAYOR
Ana M.
Garcia
o,re· 2021 03 22 ov1·10 -IJ4'oo·
Digitally signed by Ana M. Garcia
ON: cnaaAna M. Garcia, oca(ity of
Dania Beach, ou,
emai!=agarcia@daniabeachfl.gov,
c=US
Date: 2021.03.19 13:28:25 -04'00'
ANA M. GARCIA, ICMA-CM
CITY MANAGER
WITNESSES:
/~
Siijlture
Mason Adkison
PRINT Name
Signature
Lisa Walden
PRINT Name
STATE Of' FLORIDA)
COUNTY OF Calhoun )
CONTRACTOR:
BRENCO, LLC, a Florida limited
Liability company
-~~---------::::::----Signature
Brenton Semprevlva
PRINT Name
President
Title
Dated: March 18 ,20~
Toe foregoing instrument was acknowledged before me by means of D physical presence or ISi online
notarization\ on March 18 . 20---2.L, by Brenton Sernpreviva . as
Owner of BREN CO, LLC, a Florida limited liability company.
He/she is personally known to me or has produced ___________ .as identification.
My Cmmnission Expires:
'· ;,••:,if,,~~,. KELLI W. ADKISON r1 !~:&'""-,~\ MVCOMMISSION#GG 933102 1 t;. -~ff EXPIRES:January24,2024
} ··.:_,;.,o•Ff,A'f/ BondedThruNotaryPubllcUndetwfitera 1 ......... .
Notary Public, State of Florida
Kelli W. Adkison
Print Name
2
FIRST RENEW AL BETWEEN THE CITY OF DANIA BEACH, FLORIDA
AND DEBRISTECH, LLC, A FOREIGN LIMITED LIABILITY COMPANY
REGISTERED TO CONDUCT BUSINESS IN FLORIDA, FOR DISASTER
DEBRIS MONITORING SERVICES AND FEDERAL EMERGENCY
MANAGEMENT AGENCY ("FEMA") PUBLIC ASSISTANCE GRANT
ADMINISTRATION AND CONSULTING SERVICES AS DESCRIBED
WITHIN THE CITY OF DANIA BEACH REQUEST FOR PROPOSAL
("RFP") NO. 20-003
This is the First Renewal (the "Renewal") dated ---------~ 2024, between the City of
Dania Beach, Florida, a Florida municipal corporation ("City") and Debristech, LLC, a foreign limited
liability company registered in Florida ("Contractor"), with its principal mailing address of 925
Goodyear Boulevard, Picayune, Mississippi 39466.
In consideration of the mutual covenants, te1ms and conditions contained in this
Agreement, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree to the following:
I. The agreement existing between the Contractor and the City of Dania Beach and any
amendment(s) to it, dated March 15, 2021, a copy of which is attached as Exhibit "A", and
made a part of and are incorporated into this Renewal by this reference), shall be considered
as part of this Renewal between the City and the Contractor.
2. The current Agreement expires on March 15, 2024 and this Renewal is valid through
March 15, 2027.
3. Pursuant to Resolution No. 2020-150, the City wishes to exercise the first of two (2)
three (3) year renewal options with the Contractor.
4. That in all other respects, the terms of the Agreement apply to this Renewal.
SIGNATURES ON FOLLOWING PAGES
I
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day and
year first written above.
ATTEST:
ELORA RIERA, MMC
CITY CLERK
APPROVED AS TO FORM AND
CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
2
CITY:
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
ARCHIBALD J. RY AN IV
MAYOR
ANA M. GARCIA, ICMA-CM
CITY MANAGER
WITNESSES:
Signature
PRINT Name
Signature
PRINT Name
STATE OF --------
COUNTY OF ------~
CONTRACTOR:
DEBRISTECH, LLC, a foreign limited
Liability company, registered in Florida
Signature
PRINT Name
Title
Dated: , 2024 --------
The foregoing instrument was acknowledged before me by means of D physical presence or D
online notarization, on __________ 2024, by------------~
as __________________ of Debristech, LLC, foreign limited liability
company registered in Florida. He/she is personally known to me or has produced _____ _
as identification. ------
My Commission Expires: Notary Public, State of --------
Print Name
3
AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND
DEBRISTECH, LLC, A FOREIGN LIMITED LIABILITY COMPANY
REGISTERED TO CONDUCT BUSINESS IN FLORIDA, FOR DISASTER
DEBRIS MONITORING SERVICES AND FEDERAL EMERGENCY
MANAGEMENT AGENCY ("FEMA") PUBLIC ASSISTANCE GRANT
ADMINISTRATION AND CONSULTING SERVICES AS DESCRIBED
WITHIN THE CITY OF DANIA BEACH REQUEST FOR PROPOSAL ("RFP")
NO. 20-003
This is an Agreement ("Agreement") dated March 15 20 21 between
the City of Dania Beach, Florida, a Florida municipal corporation ("City"), with its principal place of
business located at 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 and Debristech,
LLC, a foreign limited liability company registered in Florida ("Contractor"), with its principal mailing
address of 925 Goodyear Boulevard, Picayune, Mississippi 39466.
In consideration of the mutual covenants, terms and conditions contained in this Agreement,
and other good and valuable consideration, the adequacy and receipt of which are acknowledged and
agreed upon, the parties agree to the following:
I. This Agreement between the Contractor and the City under the City of Dania Beach
Request for Proposals ("RFP") No. 20-003 is effective upon execution by all parties for a
period of three (3) years, with an option for renewal for two (2) additional three (3) year
periods. A copy of RFP No. 20-003 and all addendums to it is attached as composite
Exhibit "A" and made a part of and incorporated into this Agreement by this reference) and
shall be considered as part of this Agreement.
2. The Fee Schedule provided by the Contractor 1s attached as Exhibit "B" and 1s
incorporated into this Agreement by this reference.
3. That in all other respects, the terms of composite Exhibit "A" apply to this Agreement.
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day and
year first written above.
ATTEST:
Thomas Digitally signed by Thomas
Schnelder
ON; cn=Thomas Schneider, oec(ity
of Dania Beach, ouecCity Clerk, s Ch n e i d er :~::~~chneider@daniabeachH.g
Date: 2021.03.15 16:22:21 ·04'00'
THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS
D19k•i!), •~nod by Thotru< J. An,h!o
Thomas J. Ansbro :~~:i:;~J~:~bto.o.cOtyo!Danl>R .. <h,
emaM~t>n,bro;;,d,mabe.,<hfl,gov, c,al!S
D•lcc 2021.03.15 D9c40c41 -04M'
THOMAS J. ANSBRO
CITY ATTORNEY
I
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
Digitally signed by Tamara James
DN: rn~ Tama,a James, o..City of Dania
Tamara James Seach,oocMaym,
• emall=tamarajames@danlabeachfl.gov,
c=US
Date: 2021.03.1 S 16:21 :57 -04'00'
TAMARA JAMES
MAYOR
Ana. M.
Garcia
Digitally ~igned by Ana. M. Garcia
ON: rn=Ana. M. Garcia, o=Cltyof
Dan!a Beach, ou=Clty Manager,
emall=agarda@daniabeachfl.gov,
cecUS
Date: 2021.03.1 5 14:31 :49 -04'00'
ANA M. GARCIA, ICMA-CM
CITY MANAGER
WITNESSES:
Herman Dungan
PRINT Name
Morgan Owen
PRINT Name
ST ATE OF Mississippi
COUNTY OF Pearl River
)
)
CONTRACTOR:
DEBRISTECH, LLC, a foreign limited
Liability company, registered in Florida
~1~
Signature
Brooks Wallace
PRINT Name
President
Title
Dated: March 12
The foregoing instrument was acknowledged before me by means of IX! physical presence or D online
notarization, on March 12 201..1_, by Brooks Wallace . as
President of Debristech, LLC, foreign limited liability company
registered in Florida. He/she ts personally known to me or has produced physical presence
as identification. ------
My Commission Expires: Dec. 7, 2021
2
Notary Public, State of Mississippi ••
Debra McCormick
Print Name
FIRST RENEW AL BETWEEN THE CITY OF DANIA BEACH, FLORIDA
AND ROSTAN SOLUTIONS, LLC, A FLORIDA LIMITED LIABILITY
COMPANY FOR DISASTER DEBRIS MONITORING SERVICES AND
FEDERAL EMERGENCY MANAGEMENT AGENCY ("FEMA") PUBLIC
ASSISTANCE GRANT ADMINISTRATION AND CONSULTING SERVICES
AS DESCRIBED WITIDN THE CITY OF DANIA BEACH REQUEST FOR
PROPOSAL ("RFP") NO. 20-003
This is the First Renewal (the "Renewal") dated _________ , 2024, between the City
of Dania Beach, Florida, a Florida municipal corporation ("City") and Rostan Solutions, LLC, a Florida
limited liability company ("Contractor"), with its principal mailing address of 3204 Fox Squirrel
Lane, Valrico, Florida 33596.
In consideration of the mutual covenants, terms and conditions contained in this
Agreement, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree to the following:
I. The agreement existing between the Contractor and the City of Dania Beach and any
amendment(s) to it, dated March 11, 2021, a copy of which is attached as Exhibit "A", and
made a part of and are incorporated into this Renewal by this reference), shall be considered
as part of this Renewal between the City and the Contractor.
2. The current Agreement expires on March 11, 2024 and this Renewal is valid through
March 11, 2027.
3. Pursuant to Resolution No. 2020-150, the City wishes to exercise the first of two (2)
tln·ee (3) year renewal options with the Contractor.
4. That in all other respects, the terms of the Agreement apply to this Renewal.
SIGNATURES ON FOLLOWING PAGES
I
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day and
year first written above.
ATTEST:
ELORA RIERA, MMC
CITY CLERK
APPROVED AS TO FORM AND
CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
2
CITY:
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
ARCHIBALDJ.RYANIV
MAYOR
ANA M. GARCIA, ICMA-CM
CITY MANAGER
WITNESSES: CONTRACTOR:
ROSTAN SOLUTIONS, LLC,
a Florida limited Liability company
Signature Signature
PRINT Name PRINT Name
Title
Signature
Dated: , 2024 --------
PRINT Name
STATE OF FLORIDA)
COUNTY OF _____ ~
The foregoing instrument was acknowledged before me by means of D physical presence or D
online notarization, on----------~ 2024, by ____________ ~
as __________________ of Rostan Solutions, LLC, a Florida limited
liability company. He/she is personally known to me or has produced
as identification. ------
My Commission Expires: Notary Public, State of Florida
Print Name
3
AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND
ROSTAN SOLUTIONS, LLC, A FLORIDA LIMITED LIABILITY COMPANY
FOR DISASTER DEBRIS MONITORING SERVICES AND FEDERAL
EMERGENCY MANAGEMENT AGENCY ("FEMA") PUBLIC ASSISTANCE
GRANT ADMINISTRATION AND CONSULTING SERVICES AS DESCRIBED
WITHIN THE CITY OF DANIA BEACH REQUEST FOR PROPOSAL ("RFP")
NO. 20-003
This is an Agreement ("Agreement") dated March 11 , 20 2!_, between
the City of Dania Beach, Florida, a Florida municipal corporation ("City"), with its principal place of
business located at 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 and Rostan
Solutions, LLC, a Florida limited liability company ("Contractor"), with its principal mailing address
of 3204 Fox Squirrel Lane, Valrico, Florida 33596.
In consideration of the mutual covenants, terms and conditions contained in this Agreement,
and other good and valuable consideration, the adequacy and receipt of which are acknowledged and
agreed upon, the parties agree to the following:
1. This Agreement between the Contractor and the City under the City of Dania Beach
Request for Proposals ("RFP") No. 20-003 is effective upon execution by all parties for a
period of three (3) years, with an option for renewal for two (2) additional three (3) year
periods. A copy of RFP No. 20-003 and all addendums to it is attached as composite
Exhibit "A" and made a part of and incorporated into this Agreement by this reference) and
shall be considered as part of this Agreement.
2. The Fee Schedule provided by the Contractor 1s attached as Exhibit "B" and 1s
incorporated into this Agreement by this reference.
3. That in all other respects, the terms of composite Exhibit "A" apply to this Agreement.
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day and
year first written above.
ATTEST:
Thomas Digitally signed by Thomas
Schnelder
DN: cn=Thomas Schneider, o=City
of Dania Beach, ou,,,City Clerk, s C h n e i d er :;::~;chneider@danlabeachfl.g
Date: 2021.03.1114:37;10 -05'00'
THOMAS SCHNEIDER, CMC
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS
ThomasJ.
Ansbro
Dtgl!aHy signed by Thomas J. Ambm
ON: cn=Thomas J, Anst>ro, o=Cfly of Dania
B€ach, ou=legal Depattmem,
email,,taMbro@danlal>eadlfl.gov, , .. us
Da!e:2021.03.1111:H:H ·05'00'
THOMAS J. ANSBRO
CITY ATTORNEY
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal rornor,.tion
T !5fg1tallf sfgnea'Dyiamara James a ma r a ON: en= Tamara James, oecC:ity of
Dania Beach, ou=Mayor,
J email=tamarajames@daniabe<1chfl.g a mes oo,caUS
Date: 2021.03.11 14:36:39 ·05'00'
TAMARA JAMES
MAYOR
Ana M.
Garcia
Digitally signed by Ana M. Garcia
DN: cn=Ana M. Garcia, o=City of
Dilnia Beach, ou,
email:caagarcia@d<1niabeachf1.gov,
c=US
Date: 1021.03.11 12:35:36-05'00'
ANA M. GARCIA, ICMA-CM
CITY MANAGER
WITNESSES:
SamRosania
PRINTName
Signature
Travis Mays
PRINTName
STA TE OF SOUTH CAROLJNA)
COUNTY OF CHARLESTON)
CONTRACTOR:
ROSTAN SOLUTIONS, LLC,
a Floi·ida limited Liability company
Signature
Darius Stankunas
PRINTName
President
Title
Gated: February 4 . 2021
The foregoing instrument was acknowledged before me by means of rnI physical presence or D onlme
notarization, on February 4 , 2021 , by Darius Stankunas . as
President of Rostan Solutions, LLC, a Florida limited liability
company. He/she i&:15§-sonally knavro tg ~r has produced ______________ _
as identification. J__
My Commission Expires: Ni~i.'fic, Sou~olina
I l 0---fSurden
j, TIA BURDEN
~! ''.'"HY PubHc~State of South CarotiM
tj My Commission Expires
• i.... February 21, 2028
Print Name
2