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Home My WebLink AboutO-2005-013 Monetary threshold establishmentORDINANCE NO. 2005-013 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA ESTABLISHING MONETARY THRESHOLDS FOR CERTAIN PURCHASES MADE ON BEHALF OF THE CITY AS AUTHORIZED BY THE CITY COMMISSION, CITY MANAGER OR BOTH AND FOR CHECK SIGNATURE AUTHORIZATIONS; CREATING SECTION 2-10 OF THE CITY CODE OF ORDINANCES TO BE ENTITLED "MONETARY THRESHOLDS AND CHECK AUTHORIZATION FOR CERTAIN PURCHASES AND CHECK AUTHORIZATION"; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to amendments to the City Charter approved by the City electorate at the March 8, 2005 City election, certain Charter provisions were enacted which pertain to monetary limitations or thresholds for purchases made by the City Commission, the City Manager or both; and WHEREAS, it is necessary to enact enabling legislation to comply with the requirements of the new Charter provisions, specifically, Section 4, "Powers and duties", subsections 0) and (1) of Article 3, "City Manager", of Part 111, "Administrative offices and Departments" of the City Charter; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That Section 2-10 of the City Code of Ordinances is created to read as follows: See. 2-10. Monetary Thresholds for Certain Purchases and Check Authorizations. Pursuant to the provisions of the City Charter (Part 111, Article 3, Section 4, subsections 0) and (1), monetary thresholds are required to be established by ordinance for certain purchases made by the City Commission, the City Manager or both. In addition, monetary thresholds are able to be established for authorizations for City officials to sign checks, warrants and bonds dependent upon the amounts involved. Therefore, the following monetary thresholds are established: (a) for the purchase by the City Manager of supplies, services, material and equipment, the monetary threshold or limitation is fifteen thousand dollars ($15,000.00). For purchases exceeding that amount, City Commission 0 authorization is required, as provided by the Section 40) of Article 3 of Part III of the City Charter; (b) for any purchases exceeding one hundred thousand dollars ($100,000.00), a four -fifths vote of the City Commission shall be required; and (c) for any check, warrant or bond to be issued on behalf of the City which exceeds two thousand five hundred dollars ($2,500.00), two (2) manual signatures by authorized City officials shall be required. Authorized City officials include the City Manager, City Finance Director, City Clerk, or in an emergency the Mayor, or in the absence of the Mayor, the Vice -Mayor. Any such instrument which involves a dollar amount less than the threshold amount identified in this subparagraph shall require the manual signature of one of the foregoing official and a facsimile signature of any other authorized official. Section 2. That if any section, clause, sentence or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this Ordinance. Section 3. That all ordinances or parts of ordinances in conflict with the provisions of this Ordinance are repealed. Section 4. That this Ordinance shall be effective immediately at adoption on second reading. PASSED and ADOPTED on first reading on April 26, 2005. PASSED and ADOPTED on second reading on May 10, 2005. -ATTEST: LOUISE STILSON CITY CLERK 0" a';C4'6 ANNE CASTRO MAYOR — COMMISSIONER ROLL CALL: COMMISSIONER ANTON - YES COMMISSIONER BERTINO — YES COMMISSIONER MCELYEA - YES VICE -MAYOR FLURY - YES MAYOR CASTRO — YES APPROVED AS TO F RM AND CORRECTNESS: BY:_� �1' __� /� _ n — Ti4om�� ! VS�RO CITYATTORNEY 2 ORDINANCE #2005-013 em: � CITY OF DANIA BEACH MEMORANDUM TO: Mayor and City Commission Ivan Pato, City Manager Patty Varney, Finance Director Louise Stilson, City Clerk FROM: Tom Ansbro, City Attorney DATE: April 18, 2005 RE: Ordinance Establishing Monetary Thresholds for City Purchases and Check Signature Authorizations Pursuant to provisions approved by the electorate in the March 8, 2005 municipal election, it is necessary to establish by ordinance certain monetary thresholds for certain City purchases made by the City Commission, the City Manager or both. The City Manager's purchasing authority (i.e., purchases which do not require City Commission approval) was increased in 2003 to $ 15,000.00 (formerly it was $7,500.00). it is proposed that the $15,000.00 limitation be retained, untess the Commission wishes to consider increasing it. In addition, the City Commission must establish a limitation for purchase that the Commission must approve pursuant to one of the new Charter provisions. A four -fifths City Commission vote is required for any purchase above a threshold as established by ordinance from time to time by the City Commission. A threshold of $100,000.00 is suggested. Lastly, a monetary threshold must be established for issuance of checks, warrants and bonds, which, require two manual signatures of designated City officials (the City Manager, Finance Director, City Clerk or in the event of emergency, the Mayor (or in the Mayor's absence the Vice -Mayor)). Instruments that fall below the monetary threshold will only require one official's manual signature and a facsimile signature of any other authorized official. The threshold of $ 2,500.00 has been recommended. This ordinance is ready for City Commission consideration and adoption. 0 TJA:slw NOTICE OF HEARING BEFORE CITY COMMISSION CITY OF DANIA BEACH, FLORIDA, REGARDING ADOPTION OF THE FOLLOWING PROPOSED ORDINANCES: NOTICE IS HEREBY GIVEN that the City Commission of the City of Dania Beach, Florida, on May 10, 2005, at 7:00 p.m. or as soon thereafter as the matter may be heard, will conduct a public hearing in the City Commission Chambers of the Dania Beach City Hall, 100 West Dania Beach Boulevard, Dania Beach, Florida to consider the proposed adoption of the following Ordinances entitled: ORDINANCE NO. 2005-011 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA AMENDING CHAPTER 26, "VEGETATION", ARTICLE 111, "TREE ABUSE", OF THE CITY CODE OF ORDINANCES TO ADD A NEW DEFINITION TO SECTION 26-35, "DEFINITIONS", TO INCLUDE NEGLECT OF CARE OF "SPECIMEN TREES", DUE TO COMPETING INVASIVE VEGETATION AS A TYPE OF "TREE ABUSE"; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. ORDINANCE NO. 2005-013 AN ORDINANCE OF THE CITY OF DANIA BEACH, FLORIDA ESTABLISHING MONETARY THRESHOLDS FOR CERTAIN PURCHASES MADE ON BEHALF OF THE CITY AS AUTHORIZED BY THE CITY COMMISSION, CITY MANAGER OR BOTH AND FOR CHECK SIGNATURE AUTHORIZATIONS; CREATING SECTION 2-10 OF THE CITY CODE OF ORDINANCES TO BE ENTITLED "MONETARY THRESHOLDS AND CHECK AUTHORIZATION FOR CERTAIN PURCHASES AND CHECK AUTHORIZATION"; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. Copies of the proposed Ordinances are on file in the Office of the City Clerk, City Hall, 100 West Dania Beach Boulevard, Dania Beach, Florida, and may be inspected by the public during normal working hours. Interested parties may appear at the aforesaid meeting and be heard with respect to the proposed. Any person who decides to appeal any decision made by the City Commission with respect to any matter considered at this hearing will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. In accordance with the American with Disabilities Act, persons needing assistance to participate in any of the proceedings should contact Louise Stilson, City Clerk, 100 West Dania Beach Boulevard, Dania Beach, Florida 33004, (954) 924-3622 at least 48 hours prior to the meeting. Run in Sun Sentinel: April 29, 2005 is /s/ Louise Stilson City Clerk