HomeMy WebLinkAboutR-2023-104 Drinking Water State Revolving Fund Loan with FDEP - Automated Meter Reading and Infrastructure System (AMI)RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING EXECUTION OF A DRINKING WATER
STATE REVOLVING FUND PLANNING LOAN APPLICATION WITH THE
STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
FOR THE DEVELOPMENT AND IMPLEMENTATION OF AN AUTOMATED
METER READING AND INFRASTRUCTURE SYSTEM; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City is implementing an automated meter reading and infrastructure
system, (AMI) to replace the current manual meter reading system which has been in place for
many years; and
WHEREAS, the City is seeking a planning loan in the amount of One Hundred Thousand
Dollars ($100,000.00) prior to obtaining a construction loan from the Drinking Water State
Revolving Fund from the Florida Department of Environment and Protection, to determine the
feasibility and best course of action in selecting an appropriate AMI system considering the City's
current infrastructure; and
WHEREAS, the City Administration requests the authorization to conduct all necessary
competitive solicitations for this project, including Request for Qualifications (RFQ) for
engineering and design and Request for Proposals (RFP) for the purchase and implementation of
the AMI system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed as being true
and correct, and they are made a part of and incorporated into this Resolution by this reference.
Section 2 That the City Commission authorizes the application of the planning loan
in the amount of One Hundred Thousand Dollars ($100,000.00) in which is attached as Exhibit
"A" and made a part of and incorporated into this Resolution by this reference.
Section 3. That the City Commission authorizes the City Administration to undertake
all necessary competitive solicitations for design and installation of the AMI system.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall take effect within ten (10) days of its passage
and adoption.
PASSED AND ADOPTED on t , 2023.
Motion byll Sr if ,second by'(cYt
FINAL VOTE ON ADOPTION:
Commissioner Joyce Davis
Commissioner Tamara James
Commissioner Marco Salvino
Vice Mayor Lori Lewellen
Mayor Archibald J. Ryan IV
ELORA R
CITY CLERK
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AS TO FORM AND CORRECTNESS:
MAYOR
10
2 RESOLUTION #2023- & U
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
STATE REVOLVING LOAN PROGRAM
FOR
DRINKING WATER FACILITIES
LOAN APPLICATION
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Florida Department of Environmental Protection
State Revolving Fund Program
Marjory Stoneman Douglas Building
3900 Commonwealth Boulevard
Tallahassee, FL 32399-3000
Form Application DW-1
Incorporated in 62-552.430(1)(a), F.A.C. Effective Date July 2017
TABLE OF CONTENTS
Page
Number
LOAN APPLICATION
(1) SUBMITTAL.........................................................................................................................................
1
(2) COMPLETING THE APPLICATION...................................................................................................
1
(3) ASSISTANCE........................................................................................................................................
1
PART I - ADMINISTRATIVE INFORMATION
(1) PROJECT SPONSOR............................................................................................................................
1
(2) AUTHORIZED REPRESENTATIVE...................................................................................................
1
(3) PRIMARY CONTACT..........................................................................................................................
1
(4) ADDITIONAL CONTACTS.................................................................................................................
1
(5) PROJECT NUMBER.............................................................................................................................
1
(6) INTERIM FINANCING.........................................................................................................................
1
PART II - PROJECT INFORMATION
A. PRECONSTRUCTION PROJECT
(1) ACTIVITIES.......................................................................................................................................... 2
(2) SCHEDULE........................................................................................................................................... 2
(3) COST...................................................................................................................................................... 2
B. CONSTRUCTION PROJECT
(1) ACTIVITIES.......................................................................................................................................... 2
(2) SCHEDULE........................................................................................................................................... 3
(3) COST...................................................................................................................................................... 3
PART III - FINANCIAL INFORMATION
(1) PRINCIPAL........................................................................................................................................... 3
(2) TERMS AND REPAYMENT................................................................................................................ 3
(3) ANNUAL FUNDING LIMIT................................................................................................................ 3
(4) INFORMATION ON LIENS................................................................................................................. 3
(5) ACTUAL AND PROJECTED REVENUES.......................................................................................... 4
(6) AVAILABILITY OF PLEDGED REVENUES..................................................................................... 4
(7) LOAN SERVICE FEE........................................................................................................................... 4
PART IV - AUTHORIZATION AND ASSURANCES
(1) AUTHORIZATION............................................................................................................................... 4
(2) ASSURANCES...................................................................................................................................... 4
PART V - SUPPLEMENTARY INFORMATION
SCHEDULE OF PRIOR AND PARITY LIENS............................................................................................ 7
SCHEDULE OF ACTUAL REVENUES AND DEBT COVERAGE........................................................... 8
SCHEDULE OF PROJECTED REVENUES AND DEBT COVERAGE ..................................................... 9
LISTOF ATTACHMENTS............................................................................................................................ 10
Form Application DW-I
Incorporated in 62-552.430(1)(a), F.A.C. Effective Date July 2017
LOAN APPLICATION
(1) SUBMITTAL. Submit the application and attachments to the Department of Environmental Protection, MS 3505, State
Revolving Fund Program, Marjorie Stoneman Douglas Building, 3900 Commonwealth Boulevard, Tallahassee, Florida
32399-3000. The application (and supporting documentation) may be submitted electronically to the Department's
Project Manager.
(2) COMPLETING THE APPLICATION.
(a) This application consists of five parts: (I) ADMINISTRATIVE INFORMATION; (II) PROJECT INFORMATION; (III)
FINANCIAL INFORMATION; (IV) AUTHORIZATION AND ASSURANCES; and (V) SUPPLEMENTARY
INFORMATION.
(b) All information provided on this application must be printed. Monetary amounts may be rounded.
(c) Forms and attachments to be submitted are denoted with italic print.
(3) ASSISTANCE. Completing this application may require information that can be obtained from the Drinking Water
State Revolving Fund Program staff. Please email SRF_Reporting@dep.state.fl.us for assistance in completing this
application.
PART I - ADMINISTRATIVE INFORMATION
(1) PROJECT SPONSOR City of Dania Beach
Federal Employer Identification Number 59-6000-338
DUNS Number
(2) AUTHORIZED REPRESENTATIVE (person authorized to sign or attest loan documents).
Name Ana Garcia Title City Manager
Telephone 954-924-6800 Email agarcia@daniabeachfl.gov
Mailing Address 100 West Dania Beach Blvd.
Dania Beach FL 33004
(3) PRIMARY CONTACT (person to answer questions regarding this application).
Name Frank DiPaolo Title Finance Director
Telephone 954-924-6800 Email fdipaolo@daniabeachfl.gov
Employer City of Dania Beach
Mailing Address 100 West Dania Beach Blvd
Dania Beach FL 33004
(4) ADDITIONAL CONTACTS. If more than one additional person is to receive copies of Department correspondence, attach
the information (Attachment #1).
Name Frederick Bloetscher, Ph.D., P.E. Title President
Telephone 239-250-2423 Email H2o man@,bellsouth.net
Employer Public Utilities Management and Planning Services, Inc
Mailing Address P.O. Box 221890
Hollywood, FL 33022
(5) PROJECT NUMBER (listed on the Department's priority list). n/a
(6) INTERIM FINANCING. A local government project sponsor that has interim financing may be subject to certain
conditions regarding such financing.
Is the project currently being funded with interim financing? Yes ® No
Form Application DW-I
Incorporated in 62-552.430(1)(a), F.A.C. Page I of 9 Effective Date July 2017
PART II — PROJECT INFORMATION
If you are applying for a planning or design loan for a project that will involve construction, complete only Subpart A below.
If you are applying for a loan to construct a project that is already planned and designed, complete only Subpart B below.
A. PLANNING OR DESIGN PROJECT
Information should be provided for each separate facility to be planned and designed as appropriate. For design/build projects
(not eligible for design loans) or those where multiple facilities, segments, or phases are involved, please attach information
for activities, schedule, and cost for each. (Attachment #2)
(1) ACTIVITIES. Attach a brief description of the scope of planning and design activities to be financed by this loan.
Include a list of any engineering services to be performed. (Attachment #t a) Are these activities the same as those
scheduled on the Request for Inclusion Form? ® Yes ❑ No. If "No", please explain. (Attachment #_)
(2) SCHEDULE.
(a) Provide proposed completion dates for the items. (Please call Department staff to discuss time frames needed to complete
required tasks.)
Planning documentation 3/31/24
Engineering design 90%
Certification of site availability Complete
Permitting n/a
(b) Do you anticipate that an interlocal agreement with another party will be necessary to implement ❑ Yes ® No
the project? If "Yes", please explain. (Attachment #3)
(c) Is this a design/build project? ® Yes ❑ No
(3) COST. Is the cost information submitted for the planning or design loan priority list current? If ® Yes ❑ No
"No", please explain and submit revised cost information using the appropriate page of the Request
for Inclusion Form. (Attachment #_) Note that the disbursable amount will be limited to the
priority list amount.
PLANNING OR DESIGN APPLICANTS PROCEED TO PART III.
B. CONSTRUCTION PROJECT
(1) ACTIVITIES.
(a) Attach a brief description of construction activities to be financed by this loan. Include a list of the contracts (by title)
corresponding to the plans and specifications accepted by the Department (Attachment #2).
Are these contracts the same as those scheduled on the Request for Inclusion Form? ® Yes ❑ No
If "No", please explain. (Attachment # )
(b) Have any of the contracts been bid? ❑ Yes ® No
If "Yes", indicate which contracts have been bid.
(c) Was planning or design for this project financed in another SRF loan?
If "Yes", give the SRF loan number.
❑ Yes ® No
(d) Does this project involve an interlocal agreement with other local governments or other entities? ❑ Yes ® No
If "Yes", attach a copy of the Department letter accepting the interlocal agreement. (Attachment An/a)
Is the interlocal agreement, as accepted by the Department, fully executed and enforceable? ❑ Yes ❑ No
Form Application DW-1
Incorporated in 62-552.430(1)(a), F.A.C. Page 2 of 9 Effective Date July 2017
If "No", please explain (Attachment #we have not received a letter, from FDEP).
(2) SCHEDULE. (month and year)
(a) Anticipated notice to proceed for first construction contract.
3/31/24
(b)
Anticipated completion of all construction contracts.
12/2024
(3)
COST. Is the cost information submitted for the priority list current?
® Yes
❑ No
If "No", please explain and submit revised cost information using the appropriate page of the Request for Inclusion Form.
(Attachment #_) Note that the disbursable amount will be limited to the priority list amount.
PART III - FINANCIAL INFORMATION
Estimates of the capitalized interest, interest rate, pledged revenue coverage, limitations on annual loan amounts for large
projects, applicability and amount of repayment reserves, amount of the loan service fee and any other information may be
obtained by contacting staff in the State Revolving Fund Management Section.
(1) PRINCIPAL. The requested amount of the loan which does not include capitalized interest is $200,000 Precon only
Note that the disbursable amount will be limited to the priority list amount and must be consistent with the project
information provided under PART II of this application. Also note that the capitalized interest is an inexact estimate, and
it is subject to adjustment by the Department to reflect actual disbursement timing. The principal amount of the loan does
not include the loan service fee.
(2) TERMS AND REPAYMENT.
(a) Loans for planning and design shall be amortized over 10 years. Construction loans to local government project sponsors
are amortized over the lesser of useful life of the project or 20 years unless the project is to serve a small community
qualifying as financially disadvantaged. Construction loans to financially disadvantaged small communities may be
amortized over the lesser of useful life of the project or 30 years. Construction loans to non -governmental project sponsors
are amortized over the lesser of the useful life of the project or 20 years. Interest charges and principal are paid
semiannually.
What is the useful life of the project? 20 (years)
Over how many years would you like to amortize the loan? 20 (years)
(b) List all revenues that are to be pledged for repayment of this loan. Water and sewer user fees,
(c) Pledged revenue receipts or collections by the project sponsor must exceed the amount of the repayments due to the
Department unless there are other collateral provisions. The excess revenue, or coverage, generally is 15% of each
repayment.
What coverage is proposed for the loan? 10% (coverage percentage)
(d) Is any other financial assistance being applied to this project? ❑ Yes ® No
If "Yes", please list. (Attachment # )
(3) ANNUAL FUNDING LIMIT. Large project funding (generally, loans in excess of $10 million) may be provided in
increments pursuant to the initial loan agreement and subsequent amendments.
(4) INFORMATION ON LIENS.
(a) Describe, if applicable, all debt obligations having a prior or parity lien on the revenues pledged to repay this loan.
(Attachment #3 as summarized on n 6.) For example: City Name, Florida, Water and Sewer System Revenue Bonds,
Series 1996, issued in the amount of $10,000,000, pursuant to Ordinance No. 93-104, as amended and supplemented by
Ordinance No. 96-156.
(b) Using the Part V, Schedule of Prior and Parity Liens, provide debt service information, if applicable, on each prior and
parity obligation.
Form Application DW-I
Incorporated in 62-552.430(1)(a), F.A.C. Page 3 of 9 Effective Date July 2017
(c) For the listed obligations, provide a copy of the ordinance(s), resolution(s), official statement(s), or pages thereof, setting
forth the definitions, use of proceeds, debt service schedule, pledged revenues, rate covenants, provisions for issuing
additional debt, provisions for bond insurance, and debt rating. (Attachment #44).
(d) Describe any other notes and loans payable from the revenues pledged to repay this loan. (Attachment #n/a).
(5) ACTUAL AND PROJECTED REVENUES.
(a) Complete the Part V, Schedule of Actual Revenues and Debt Coverage for the past two fiscal years.
(b) Complete the Part V, Schedule of Projected Revenues and Debt Coverage, demonstrating the availability of pledged
revenues for loan repayment.
(6) AVAILABILITY OF PLEDGED REVENUES. All sources must be supported by a written legal opinion. (Attachment
#5) The opinion must address the following:
(a) Availability of the revenues to repay the loan.
(b) Right to increase rates at which revenues shall be collected to repay the loan.
(c) Subordination of the pledge if pledged revenues are subject to a prior or parity lien.
(7) LOAN SERVICE FEE. A loan service fee is assessed on each loan. The fee is not part of the loan. The fee along with
interest thereon will be deducted from the first available repayments after the final amendment to the loan agreement.
PART IV — AUTHORIZATION AND ASSURANCES
(1) AUTHORIZATION. Provide an authorizing resolution of the Applicant's governing body or other evidence of
authorization (Attachment #6) for the following:
(a) Pledging revenues to repay the loan.
(b) Designation of the Authorized Representative(s) to file this application, provide assurances, execute the loan agreement,
and represent the Applicant in carrying out responsibilities (including that of requesting loan disbursements) under the
loan agreement.
(2) ASSURANCES. The Applicant agrees to comply with the laws, rules, regulations, policies and conditions relating to
the loan for this project. Applicants should seek further information from the Drinking Water State Revolving Fund
Program staff as to the applicability of the requirements if the necessity for the assurances is of concern. Specifically,
the Applicant certifies that it has complied, as appropriate, and will comply with the following requirements, as
appropriate, in undertaking the Project:
(a) Assurances for capitalization grant projects.
Complete all facilities for which funding has been provided.
2. The Applicant is advised, pursuant to 40 CFR 35 Section 35.3575, that a number of Federal law, executive orders, and
government -wide policies can apply to your project or activity that is receiving Federal financial assistance. The
Applicant agrees to read those provisions regarding the application of Federal cross -cutting authorities (cross -cutters)
to determine their applicability to your specific project or activity.
(b) Assurances for other projects. Please note that Florida Statutes are available at http://www.leg.state.fl.us. They are also
available at the following physical address: Florida Department of State Division of Library and Information Services
R.A. Gray Building 500 South Bronough Street Tallahassee, Florida 32399-0250.
1. Chapter 161, Part I, F.S., "Beach and Shore Preservation Act" and Part III, "Coastal Zone Protection Act of 1985"
which regulate coastal zone construction and all activities likely to affect the condition of the beaches or shore.
2. Chapter 163, Part II, F.S., the "Local Government Comprehensive Planning and Land Development Regulation Act"
which requires units of local government to establish and implement comprehensive planning programs to control
future development.
3. Chapter 186, F.S., State and Regional Planning, which requires conformance of projects with Regional Plans and the
State Comprehensive Plan.
4. Chapter 253, F.S., "Emergency Archaeological Property Acquisition Act of 1988" which requires protection of
archaeological properties of major statewide significance discovered during construction activities.
Form Application DW-I
Incorporated in 62-552.430(1)(a), F.A.C. Page 4 of 9 Effective Date July 2017
5. Chapter 258, Part III, F.S., which requires protection of components or potential components of the national wild and
scenic rivers system.
6. Chapter 267, F.S., the "Florida Historical Resources Act" which requires identification, protection, and preservation of
historic properties, archaeological and anthropological sites.
7. Chapter 287, Part I, F.S., which prohibits parties convicted of public entity crimes or discrimination from participating
in State -assisted projects and which requires consideration of the utilization of Minority Business Enterprises in State -
assisted projects.
8. Chapter 372, F.S., the Florida Endangered and Threatened Species Act which prohibits the killing or wounding of an
endangered, threatened, or special concern species or intentionally destroying their eggs or nest.
9. Chapter 373, Part IV, F.S., Florida Water Resources Act of 1972, which requires that activities on surface waters or
wetlands avoid adversely affecting: public health, safety, welfare, or property; conservation of fish and wildlife,
including endangered or threatened species or their habitats; navigation or the flow of water; the fishing or recreational
values or marine productivity; and significant historical and archaeological resources.
10. Chapter 380, Part I, F.S., Florida Environmental Land and Water Management Act of 1972 as it pertains to regulation
of developments and implementation of land and water management policies.
11. Chapter 381, F.S., Public Health, as it pertains to regulation of onsite wastewater systems.
12. Chapter 403, Part I, F.S., Florida Air and Water Pollution Control which requires protection of all waters of the state.
13. Chapter 582, F.S., Soil and Water Conservation Act which requires conformance with Water Management District's
regulations governing the use of land and water resources.
14. Governor's Executive Order 95-359, which requires State Clearinghouse review of project planning documentation
and intergovernmental coordination.
I, the undersigned Authorized Representative of the Applicant, hereby certify that all information contained herein and in the
attached is true, correct, and complete to the best of my knowledge and belief. I further certify that I have been duly authorized
to file the application and to provide these assurances.
Signed this
Authorized Representative
Attachments
Day of August , 20
(signature)
Ana M. Garcia ICMA-CM
(name typed or printed)
Form Application DW-I
Incorporated in 62-552.430(1)(a), F.A.C. Page 5 of 9 Effective Date July 2017
PART V — SUPPLEMENTARY INFORMATION
SCHEDULE OF PRIOR AND PARITY LIENS
(EXCLUDING SRF LOANS)
List annual debt service beginning two years before the anticipated loan agreement date and continue at least three
additional fiscal years. Use additional pages as necessary.
Identify Each Obligation
Coverage
Insured?
Fiscal
Year
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
#1
n/a
Yes No Yes
#2
%
Annual Debt Service (Principal Plus Interest)
#1 #2 #3
#3
No Yes No
Total
Debt Service
Total Debt
Service Incl.
Coverage
Form Application DW-I
Incorporated in 62-552.430(1)(a), F.A.C. Page 6 of 9 Effective Date July 2017
PART V — SUPPLEMENTARY INFORMATION
SCHEDULE OF ACTUAL REVENUES AND DEBT COVERAGE
(Provide information for the two fiscal years preceding the anticipated date of the SRF loan agreement.)
Year 2021
(a) Operating Revenues (Source)
Year 2022
Water and Sewer Fees 12,589,696 12,589,696
(b) Interest Income
(c) Other Income or Revenue (Identify)
Miscellaneous Revenues
(d) Total Revenues
(e) Operating Expenses (excluding
interest on debt, depreciation,
and other non -cash items)
(f) Net Revenues [(f) _ (d) — (e)]
(g) Debt Service (including any
required coverage)
49,371
491,953
491
71
13,081,649 13,081,649
11,457,176
11,457,176
1,673,844 1,673,844
606,672
606,672
(h) Attach audited annual financial report(s), or pages thereof, or other documentation necessary to
support the above information. Include any notes or comments from the audit reports regarding
compliance with covenants of debt obligations having a prior or parity lien on the revenues pledged for
repayment of the SRF Loan. (Attachment #9&10)
(i) Attach worksheets reconciling this page with the appropriate financial statements (for example,
backing out depreciation and interest payments from operating expenses). (Attachment Nee highlights
on o 30-33 All 9 & 10)
(j) If the net revenues were not sufficient to satisfy the debt service and coverage requirement, please
explain what corrective action was taken. (Attachment #n/a)
Form Application DW-I
Incorporated in 62-552.430(1)(a), F.A.C. Page 7 of 9 Effective Date July 2017
PART V — SUPPLEMENTARY INFORMATION
SCHEDULE OF PROJECTED REVENUES AND DEBT COVERAGE
Begin with the fiscal year preceding first anticipated semiannual loan payment and continue for at least three
additional years. Attach a separate page for previous State Revolving Fund loans.
(a) Operating Revenue
(b) Interest Income
(c) Other Income or Revenue
(identify)
(d) Total Revenues
V_1., , _1.19 ll---- I.,. V-__ 1n4 & ll___ 1.11
$ 13,417,313 $ 13,747,998 $ 14,086,832 $ 14,434,017 $ 14,789,759
$13,417,313 $13,747,998 $14,086,832 $14,434,017 $14,789,759
(e) Operating Expenses (excluding
interest on debt, depreciation, and
other non -cash items) $12,367,130 $12,523,511 $ 12,681,868 $ 13,004,616 $ 13,674,961
(f) Net Revenues (f = d - e) $ 1,050,183 $1,380,867 $ 1,719,701 $2,066,887 $2,422,629
(g) Revenue (including coverage)
pledged to debt service, excluding
SRF loans 0 0 0 0 0
(h) Revenue (including coverage)
pledged to outstanding SRF loans $902,685 $902,685 $902,685 $902,695 $902,685
(i) Revenue Available for this SRF
Loan [(i) = (t) — (g) — (h)] $ 147,498 $ 478,182 $817,016 $1,164,202 $ 1,519,944
(j) Identify the source of the above information and explain methods used to develop the projections (Attachment #see Anv
11 rate study extended). Include an explanation of any revenue and expense growth or other adjustments; for example,
any rate increases, service growth, inflation adjustments, expense adjustments reflecting the cost of operating additional
facilities, or other considerations.
(k) For construction loans, are the above projections consistent with the accepted financial ® Yes ❑ No
feasibility information in the planning documents?
If "No", please explain. (Attachment #_)
Form Application DW-I
Incorporated in 62-552.430(1)(a), F.A.C. Page 8 of 9 Effective Date July 2017
PART V — SUPPLEMENTARY INFORMATION
LIST OF ATTACHMENTS
LIST OF ATTACHMENTS. This application requires the submittal of Attachments to provide supplemental
information. The application is not complete without the completed List of Attachments. Please list all
attachments that you are including with this application form.
Attachment
Persons to Receive Correspondence
Specifications for Project
Reserve Documentation/ Bond documents
Loan documents
Number
4
Attorney's Opinion 5
Resolution Approving Loan 6
Certification
7
Capital Financing Plan 8
2021 Audit Statement
2022Audit Statement
2023 Rate Study w extended worksheets
9
10
Form Application DW-I
Incorporated in 62-552.430(1)(a), F.A.C. Page 9 of 9
Effective Date July 2017