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Home My WebLink AboutR-2024-043 PJ Meli Neighborhood Drainage Project - KHA Work Order ApprovalRESOLUTION NO. 2024-ID A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA , AUTHORIZING THE PROPER CITY OFFICIALS TO APPROV E THE EXP ENDITURE OF FUNDS TO COVER THE COST OF A PROPOSAL WITH KIMLEY-HORN AND AS SOCIA TES , INC., FOR ENGINEERING, BID ASSISTANCE, AND CONSTRUCTION ADMINISTRATION SERVIC E FOR THE PJ MELI PARK NEIGHBORHOOD DRAINAGE IMPROV EMENT PROJECT IN THE AMOUNT OF TWO HUNDRED FORTY SEVEN THOUSAND THREE HUNDRED FORTY DOLLARS ($247 ,340.00) AND AUTHORIZING ADVERTISEMENT OF THIS PROJECT FOR CONSTRUCTION ; PROVIDING FOR CONFLICTS ; PROVIDING FOR CONFLICTS ; FURTHER, PROVIDING FOR AN EFFECTIVE DA TE. WHEREAS, the City identified the need to alleviate flooding from rain events on SW 31 st Avenue , SW 29 th Terrace , SW 29 th Way , SW 29 th Avenue , SW 51 st Street and SW 28 th Terrace , in the P J Meli Park neighborhood ; and WHEREAS, the City is requesting authorization to bid the project when the design is complete; and WHEREAS, Kimley Hom and Associates ("KHA") was selected as one of fifteen firms for continuing design/engineering contract services under RFQ No . 20-005 , per the Consultants Competitive Negotiation Act ("CCNA"), pursuant to Resolution No . 2021-007 , and the City Administration recommends engaging KHA to conduct design , bid assistance and construction management services for the Project under the CCNA continuing contract provision; and WHEREAS, KHA submitted a proposal , which proposal is attached as Exhibit "A" and incorporated into this Resolution by this reference , for the design, bid assistance and construction management for the PJ Meli Park Neighborhood Drainage Improvement Project in the amount of Two Hundred Forty Seven Thousand Three Hundred Forty Dollars ($247 ,340.00) which will require a budget transfer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2. That funding for the Project in the amount of Two Hundred Forty-Seven Thousand Three Hundred Forty Dollars ($247 ,340.00) will be appropriated within the Stormwater Infrastructure Improvements other than Bldgs. Account No. 403-38-34-538-63-10 through a transfer from Stormwater Fund Unrestricted Net Assets account no. 403-276-00-00 . Section 3. That the City is authorized to proceed with bidding for construction of the project. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall be effective 10 days after passage. PASSED AND ADOPTED on ~( \ \ 9 , 2024. Motion by (}xrrt}JS.S-10U( t }a,mg,S , second by \J,l--t ~ }£wf,\l£n . FINAL VOTE ON ADOPTION: Unanimous ✓ Yes No Commissioner Joyce L. Davis Commissioner Tamara James Commissioner Marco Salvino Vice Mayor Lori Lewellen Mayor Archibald J. Ryan IV ATTEST: APPROVED AS TO FORM AND CORRECTNESS: SIS EY 2 RESOLUTION #20 24..0-f'a CITY OF DANIA BEACH, FLORIDA WORK ORDER This is a Work Order, dated ________ , 2024, issued by the City of Dania Beach, Florida (the "City") to Kimley-Horn and Associates (the "Consultant"), in connection with an Agreement dated April 2l5t, 2021, existing between the City and the Consultant, which Agreement is incorporated by this reference. The Consultant shall perform work (the "Work") for the City as described in Exhibit A, a copy of which is attached and incorporated by this reference. The Work Order and any and all time frames pertinent to the Work are specified in that Exhibit. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first above written. ATTEST: ELORA RIERA, MMC CITY CLERK APPROVED FOR FORM AND CORRECTNESS: EVE A. BOUTIS CITY ATTORNEY 1 CITY: CITY OF DANIA BEACH, FLORIDA a Florida Municipal Corporation ANA M. GARCIA, ICMA-CM CITY MANAGER WITNESSES: SIGNATURE Al)ltut "· OA, ... ,., PRINT NAME STATE OF FLORIDA COUNTY OF~o~a...rd CONSULT ANT: Kimley-Horn and Associates a Florida Corporatioy SIGtL~ _) PRINT NAME ~:"e ~es:Je"'\+ TITLE Florida corporation, on behalf of the corporation. He/She • na y to me or produced ______________ as identification and did (did not) take an oath. My Commission Expires: (\ \, ) .:)-0~ C 0..JUJL,,c !l :2Jcw~ NOTARY PUBLIC CJ State of Florida 2 EXIDBIT A (Description of work to be performed, approximate time frame, cost.) 3 Kimley >>> Horn March 26, 2024 Dincer Akin Ozaydin, P.E. Deputy Public Services Director City of Dania Beach 1201 Stirling Road Dania Beach, FL 33004 Re: SW 29 th Terrace Stormwater Improvements Scope of Services for Professional Engineering Design Services Dear Mr. Ozaydin: Kimley-Horn and Associates, Inc., (hereinafter referred to as "CONSULTANT" or "We"), in connection with the City of Dania Beach's "Continuing Architectural, Surveying, Landscape Architecture and Engineering Consulting Services"; RFQ 20-005 is pleased to submit this proposal to the City of Dania Beach, (hereinafter referred to as "CITY") to provide professional services. Our project understanding, scope of services, schedule, and fees are below. SCOPE OF SERVICES Kimley-Horn will provide the services specifically set forth below. PROJECT UNDERSTANDING The project area is bound by Griffin Road to the North, SW 31 st Avenue to the West, SW 28th Terrace to the east and SW 51 st Street/SW 52 nd Street to the south, displayed in the image below. The neighborhood is comprised of residential single-family homes with limited existing drainage infrastructure that appears to have no offsite discharge. Portion of the roadway are low lying and are not interconnected to any existing drainage system. The CITY has received resident complaints of flooding throughout the corridor. CONSUL TANT will prepare construction documents for recommended improvements for this project area. CONSULTANT will proceed with the construction design documents, regulatory permitting assistance, bidding assistance and limited construction phase services for the recommended stormwater improvements according to the scope of services outlines within the following sections. I k1mk\ -ho111 corn ~211 I l'c'\cl, lfoctd Sllilc 2200, PL1111Jllu11 11 , , ,.24 Kimley >>> Horn March 26, 2024, Page 2 Scope of Services Task 1 -Site Investigation Task Task 1.1 -Topographic Survey The CONSUL TANT will engage a sub-consultant (licensed surveyor) to prepare a topographic survey for approximately ±7,500 feet x 50 feet wide along SW 31 st Avenue, SW 29 Terrace, SW 29 th Way , SW 29 th Avenue, SW 28 th Terrace and portion of SW 51 st Street located south of Griffin Road. The survey will include the following: • Obtain sufficient control monumentation, if available, to graphically depict limits of property. This is not a boundary survey. • Locate above ground improvements include pavement, curbs, sidewalk, swales, berms, retention areas and above ground evidence of utilities . Obtain rim elevations and inverts of sewer and drainage structures. Utility locations will include fire hydrants, water valves , meter boxes, vaults and main irrigation valves. Individual sprinkler heads are not included. • Obtain spot elevations on points of location and on approximate SO-foot grid with high and low points extending 5 feet east and west of existing walks within the limits. The topographic survey will be in accordance with Standard of Practice as set forth in Chapter kimley-horn.com 820 I Peters Road, Suite 2200, Plantation , FL 33324 9545355100 Kimley>>> Horn March 26, 2024, Page 3 SJ-17.05 FAG pursuant to Section 472.027 Florida Statues. The CONSUL TANT will coordinate directly with the surveyor to ensure the appropriate data is gathered during the completion of the topographic survey. CONSUL TANT will review topographic data upon completion of the survey and provide the comments to the surveyor, if necessary. CONSULTANT will utilize the AutoCAD version of the topographic survey and establish the base plans for the project. This task will be completed within 120 calendar days from the issuance of the Notice to Proceed by the CITY. All work under this task will be billed on a lump sum basis. Task 1.2 -Subsurface Utility Verification The CONSUL TANT will retain a subsurface utility engineering consultant to conduct up to 20 utility testholes to confirm the location of any existing underground utilities within the project limits. The completion of utility testholes will be necessary to avoid conflicts between the proposed underground improvements and existing underground utility infrastructure within the public right of way. CONSUL TANT will review the utility testhole report upon completion and provide any comments to the subsurface utility engineering consultant, if necessary. CONSUL TANT will incorporate the existing underground utilities into the base plans for the project based on the information included within the utility testhole reports. CONSUL TANT will complete this task within 120 calendar days from the issuance of the Notice to Proceed by the CITY. All work under this task will be billed on a lump sum basis. Task 1.3 -Geotechnical Investigation The CONSULT ANT will retain a geotechnical engineering firm to acquire the soil information to estimate subsurface soil conditions, soil infiltration rates, and soil permeability. This task includes the completion of five (5) Standard Penetration Test (SPT) soil borings with a depth of 10 feet to verify the subsurface soil conditions and two (2) exfiltration tests to a depth of six (6) feet within the project area. CONSUL TANT will complete this task within 120 calendar days from the issuance of the Notice to Proceed by the CITY. All work under this task will be billed on a lump sum basis. Task 1.4-Document Research/Review The CONSULT ANT will review readily available topographic surveys, atlas/as-built drawings, design drawings, record drawings, permit documents and/or master plans relevant to the project limits. CONSULTANT will use this information to determine and verify the configuration of existing conditions along with limitations on the proposed improvements. CONSUL TANT will also review plat maps for the project areas to confirm the presence of utility easements. CONSULTANT will contact the Sunshine State One Call Service to determine the existing utilities which are located in the project area. As necessary, CONSULTANT will coordinate directly with the utility providers with existing infrastructure within the project area to obtain any available system maps. CONSULT ANT will incorporate the approximate location of the existing underground utilities into the design plans based on readily available drawings. CONSUL TANT will complete this task within 60 calendar days from the issuance of the Notice to Proceed by the CITY. All work under this task will be billed on a lump sum basis. k1mk::,-h,J111 Clllll ~2(1 I Pctc1, f<llad ',lJl[c: 2200. PLtntJllllll. f I 1, 1:'-) Kimley >>> Horn March 26, 2024, Page 4 Task 1.5 -Project Site Visits CONSUL TANT will perform necessary site visits to the project area to verify the impact of the existing conditions on the configuration of the proposed improvements. CONSUL TANT will walk the entire site within the project limits and obtain photographs of potential obstruction and encroachments that may impact the proposed improvements. CONSUL TANT will conduct site visits to confirm the accuracy of the topographic survey and to identify potential impacts on the proposed improvements. As necessary, CONSUL TANT will conduct site visits throughout the design process to review the existing conditions . All work under this task will be billed on a lump sum basis. Task 2 -60% Design Documents CONSUL TANT will prepare and submit 60% design documents for SW 29 th Terrace Stormwater Improvements to the CITY for review and approval. All work under this task will be billed on a lump sum basis. The design documents for this task will include the following items: • Existing Condition Plans • Stormwater Plans (plan view only) • Paving and Grading Plans • Pavement Markings and Signage Plans • Relevant Detail Plans • Opinion of Probable Cost CONSUL TANT will develop an ICPR stormwater model to conduct a detailed analysis of the project area. CONSUL TANT will subdivide the project area into multiple drainage basins to allow for the more detailed analysis of the project area. CONSUL TANT will tabulate the model parameters of the relevant nodes and links within the stormwater model to reflect the basin boundaries within the project area. CONSUL TANT will run the stormwater model to obtain peak flood stages, flood durations, and peak discharges for the existing conditions within the project area. CONSUL TANT will also utilize the stormwater model to assess the effectiveness of the potential system improvement. CONSUL TANT will utilize this stormwater model during the permitting phase of the project. CONSUL TANT will coordinate with the Florida Department of Transportation (FOOT) during this task to collect relevant data about their drainage system. CONSUL TANT will model the proposed flow and impact to the FOOT drainage system within the project limits. This stormwater model will be required prior to the permitting phase to justify this connection to FDOT's system. CONSUL TANT will submit the 60% Design Documents within 60 calendar days from the completion of Task 1-Site Investigation. Task 3 -90% Design Documents CONSUL TANT will prepare and submit 90% design documents for SW 29 th Terrace Stormwater Improvements to the CITY for review and approval. All work under this task will be billed on a lump sum basis. The design documents for this task will include the following items: kimley-horn.com 820 I Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100 Kimley>>>Horn March 26, 2024, Page 5 • Existing Condition Plans • Stormwater Plans • Paving and Grading Plans • Pavement Markings and Signage Plans • Landscape Restoration and other Relevant Detail Plans • Technical Specifications • Opinion of Probable Cost CONSULT ANT will submit the 90% Design Documents within 30 calendar days upon the receipt of the CITY review comments on the 60% Design Documents. Task 4 -Regulatory Permitting Assistance KHA will prepare permit applications with supporting documentation to the following jurisdictional regulatory agencies. KHA will address up to two (2) rounds of comments for the regulatory agency submittals identified below. Any plan revisions or comments that are required due to a significant design change by the CITY shall result in an additional service. 1. South Florida Water Management District (SFWMD)-Environmental Resource Permit (if required) 2. Broward County Environmental Protection and Growth Management Department (BCEPGMD)-Surface Water License 3. Broward County Traffic Engineering Division-pavement marking and signage 4. SFWMD/BCEPGMD-Water Use Dewatering 5. FOOT-Drainage connection 6. City of Dania Beach-impact to existing trees The regulatory agencies typically complete their initial review within 30 calendar days after the permit submittal. The required permit approvals must be obtained from the regulatory agencies prior to submitting the 100% Design Documents to the CITY. All work under this task will be billed on a lump sum basis. No other agency approvals are included in this scope of services other than those identified above. KHA does not guarantee the issuance of permits or approvals. If permits are issued for this project, the conditions and expiration dates are the sole responsibility of the CITY. KHA is not responsible for extending time limited entitlements or permits. KHA can provide hourly additional services to file for extensions, if applicable, provided the CITY issues a direct written request for each requested entitlement, prior to the dates of expiration. The CITY shall provide all permit fees. Task 5-100% Design Documents CONSULTANT will prepare and submit 100% design documents for SW 29th Terrace Stormwater Improvements to the CITY for review and approval. All work under this task will be billed on a lump sum basis. The design documents for this task will include the following items: • Existing Condition Plans • Stormwater Plans Kimley >>> Horn March 26, 2024, Page 6 • Paving and Grading Plans • Pavement Markings and Signage Plans • Landscape Restoration and other Relevant Detail Plans • Technical Specifications • Opinion of Probable Cost • Bid Schedule CONSUL TANT will submit the 100% Design Documents to the CITY for incorporation into the bidding documents within 30 calendar days from the receipt of all permit approvals. Task 6 -Bidding Assistance CONSUL TANT will assist the CITY with the preparation of the bid advertisement and bid documents for SW 29 th Terrace Stormwater Improvements. CONSUL TANT will attend the Pre- BID Meeting and will answer questions and clarifications from potential bidders that are technical in nature. CONSUL TANT will respond to written questions requesting clarification of the technical documents for this project. The CITY shall be responsible for bid advertisement, distribution of bid documents to interested bidders , processing all bid submittals, and verification that each bid submittal meets all Purchasing related requirements. CONSUL TANT will complete this task according to the schedule defined by the CITY for the bidding process. CONSUL TANT will review the final bid results and make a recommendation for bid award. CONSUL TANT will evaluate the qualification and prior project conformance of the low bidder . CONSUL TANT will prepare and submit a bid recommendation letter to the CITY . CONSUL TANT will complete this task according to the schedule defined by the CITY for the bidding process. Task 7 -Limited Construction Phase Services The following scope is based on a six (6) month construction duration and on the post design hours shown below for this task. • The CONSUL TANT will attend and prepare minutes for a pre-construction meeting. One meeting will be scheduled for the project. • The CONSULTANT will review shop drawings , and submittals to determine compliance with the drawings and specifications and recommend submittal action to the CITY. • The CONSUL TANT shall make periodic site visits for the purpose of determining general compliance with the approved project drawings, plans, and specifications. Site visits will be performed by the CONSUL TANT's inspector. Two (2) site visit per month estimated at three (3) hours per visit. Assume twelve (12) site visits. The CONSUL TANT will provide site reports for each visit. • The CONSUL TANT shall provide written responses to RFls. Assumes 1 RFI per month. • The CONSUL TANT shall assist the CITY with review of the Contractor's request for payments and provide comments and/or recommendations. Assume 6 request for payment packages. This scope of work does not include assisting the CITY with preparation or subm ittal of reimbursement packages associated with the Hazard Mitigation Grant Program (HMGP) DR-4337-334 -R, the Florida Division of Emergency Management, or the Federal Emergency Management Agency (FEMA). kimley-horn.com 820 I Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100 Kimley>>>Horn March 26, 2024, Page 7 • Once the Contractors advise that their project is substantially complete, the CONSUL TANT will participate in a substantial completion walk through and prepare a project punch list. • Once the Contractors advise that the project punch list is complete, the CONSUL TANT will participate in a final completion walk through to confirm items have been addressed. • The CONSUL TANT will coordinate permit closeout processes for the agencies list in Task 4 above. The CONSULT ANT shall not be responsible for the acts or omissions of any Contractor or subcontractor, any of the Contractor(s)' or subcontractor(s)' agents or employees, or any other persons (except the CONSULTANT's own employees and agents) at the site or otherwise performing any of the Contractor(s)' work. All work under this task will be billed on a lump sum basis. Task 8 -Reimbursable Expenses-Document Reproduction CONSULTANT will provide document reproduction required for each project deliverable to the CITY and regulatory agencies as defined within the scope. All printing costs for deliverable will be reimbursed by the CITY at cost. Task 9 -Miscellaneous Services Miscellaneous services as requested by the CITY outside of items defined within the scope above, including but not limited to additional engineering services, geotechnical services, environmental services, permitting and additional construction phase services. All work under this task will be billed on an hourly not to exceed basis. Deliverables CONSUL TANT will provide the following deliverables at each submittal: Design Documents: • Three (3) half size (11" x 17") at each submittal • One (1) digital copy (AutoCAD format) at each submittal • One (1) digital copy (PDF format) at each submittal Technical Specifications: • One (1) hard copy at each relevant submittal • One (1) digital copy (PDF format) at each relevant submittal Project Assumptions • The CITY will provide all available topographic surveys, atlas/as-builts, record drawings, permit documents, reports and/or master plans relevant to the project area. • This scope does not include any services required for easement or right-of-way acquisitions. Kimley >>> Horn March 26, 2024, Page 8 • Drainage Well (Gravity or Pressurized) or stormwater pump station design is not included in scope of seNices. • Raising existing roadway elevations is not included in the scope of seNices. • Drainage modeling will only be provided for the areas within the Project limits. • The CITY will provide all required permit fees . • The selected contractor will be responsible for obtaining any City of Dania Beach Building Permit required for this project along with all related coordination and preparation of any backup documentation required for the City of Dania Beach Building Permit. CONSUL TANT will only be responsible for reasonable revisions requested by the City of Dania Beach Building Department. • The CITY will provide timely responses to information included within each submittal. • The CITY shall be responsible for bid advertisement, distribution of bid documents to interested bidders , processing all bid submittals, and verification that each bid submittal meets all Purchasing related requirements . • CONSUL TANT will submit monthly invoices, which will be payable by CITY within 25 days. • The CITY will reimburse CONSUL TANT for any document reproduction costs for all submittals to regulatory agencies. • Reimbursable expenses for mileage for any site visits have been included in the lump sum fees. • Add itional reimbursable expense requested by the CITY outside of the items defined within scope , such as additional land suNeying, geotechnical testing, utility testholes, laboratory testing, permit fees , shall be invoices as defined in our contract agreement with the CITY. P ROJECT SCHEDULE CONSUL TANT will start work immediately upon receipt of Notice to Proceed and an official authorization from the City of Dania Beach. Task Task Description Duration 1 Site lnvestiqation 120 days 2 60% Desiqn Documents 60 days 3 90% Desiqn Documents 30 days 4 Requlatorv Permitting Assistance 90 days 5 100% Desiqn Documents 30 days 6 Biddinq Assistance N/A 7 Limited Construction Phase SeNices N/A 8 Reimbursable Expenses-N/A Documentation Reproduction 9 Miscellaneous SeNices N/A kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 9545355100 Kimley >>> Horn March 26, 2024, Page 9 Method of Compensation Task Task Description Lumo Sum Fees Hourlv NTE Fees 1 Site Investigation $79,910 N/A 2 60% Design Documents $50,025 N/A 3 90% Desian Documents $33,100 N/A 4 Reaulatory Permitting Assistance $20,790 N/A 5 100% Desian Documents $11,405 N/A 6 Bidding Assistance $3,875 N/A 7 Limited Construction Phase Services $22,235 N/A 8 Reimbursable Expenses-$1,000 N/A Documentation Reproduction 9 Miscellaneous Services N/A $25,000 Subtotal $222,340 $25,000 Total $247,340 k1111k::--hurn cllni Kimley >>> Horn March 26, 2024, Page /0 C losure The terms and conditions of the City of Dania Beach Request for Qualifications (RFQ) No. 20- 005, City of Dania Beach's "Continuing Architectural, Surveying, Landscape Architecture and Engineering Consulting Services"; shall govern this scope of services. If you concur with the foregoing and w ish to direct us to proceed with the aforementioned services , please issue a Notice to Proceed in writing to the CONSUL TANT. Fees and time stated in this agreement are valid for sixty (60) days after the date of issuance by the CONSUL TANT. We appreciate the opportunity to propose these services to you. Very truly yours , KIMLEY-HORN AND ASSOC IATES , INC. George Bal aban, P.E. Senior Project Manager kimley-horn.com 820 I Peters Road, Suite 2200, Plantation, FL 33324 9545355100