HomeMy WebLinkAboutR-2024-044 Wavier of Competitive Bidding and $50K Threshold for Production Equipment - All On Stage Productions, Inc.RESOLUTION NO. 2024-Q-¥t
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE WAIVER OF COMPETITIVE
BIDDING AND AUTHORIZING EQUIPMENT RENTALS AND RELATED
PRODUCTS AND SERVICES FROM ALL ON STAGE PRODUCTIONS INC.
UTILIZING THE CITY OF FORT LAUDERDALE CONTRACT AW ARD
UNDER 1TB 29-1 AND TO EXCEED THE ANNUAL VENDOR THRESHOLD
AMOUNT OF FIFTY-THOUSAND DOLLARS ($50 ,000.00) FOR FISCAL
YEARS 2023-24 AND 2024-25; FURTHER, PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, in October 2023 the City Manager authorized a waiver of competitive bidding
and use of the City of Fort Lauderdale 's 1TB 29-1 agreement for Equipment Rentals and Related
Products and Services with All On Stage Productions, Inc. in an amount not to exceed Fifty
Thousand Dollars ($50,000.00); and
WHEREAS, due to an increase in event production equipment needs, the Department
expects to exceed the City Manager's previous authorization and the total costs pursuant to this
Resolution w ill exceed Fifty Thousand Dollars ($50,000.00) for all years that the contract is in
effect; and
WHEREAS, the Parks and Recreation Department requests the waiver of competitive
bidding authorizing the rental of equipment and services from All On Stage Productions, Inc.
utilizing Fm1 Lauderdale's 1TB 29-1 agreement for Equipment Rentals and Related Products
which bid is attached as Exhibit "A" and made a part of this Resolution by this reference.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the proper City officials to execute an
Agreement with All On Stage Productions pursuant to all terms and pricing of City of Fort
Lauderdale 1TB 29-1.
Section 3. That the City Commission authorizes rental of services and equipment
exceeding the annual Fifty Thousand Dollars ($50,000.00) thresho ld for fiscal years 2023-24 and
2024-25 , or as long as the City of Fort Lauderdale agreement is in effect.
Section 4. That the funds for the rental of equipment and services is budgeted for in
the Special Events Account Number 001-72-09-574-48-10 -Promotional Activities General.
Section 4. That a ll resolutions or parts of resolutions in conflict with this Reso lution
are repealed to the extent of s uch conflict.
Section 5. That this Resolution shall be effective IO days after passage.
PASSED AND ADOPTED on _ _,_Av-_,_r --=-1_._\_9____._ __ , 2024.
Motion by CcrYJo11 55imR C Lt4 m.e 5 , second b y V > cc \YUJ.,P:-L-l~ ti.en.
FINAL VOTE ON ADOPTION:
Commissioner Joyce L. Davis
Commissioner Tamara James
Commissioner Marco Salvino
Vice Mayor Lori Lewellen
Mayor Archibald J. Ryan IV
ATTEST:~-' ~ }
ELORA Jf/-~
CITY CLERK
U nanirnous J
Yes No
APPROVED AS TO FORM AND CORRECTNESS:
~
2 RESOLUTION #2024-~
~
March 5, 2024
City of Fort Louderdale • Procurement Services Division
100 N. Andrews Avenue. 619 • Fort Lauderdale, Florida 33301
954-828-5933 Fax 954-828-5576
www.fortlauderdale.gov
BFAV LLC d/b/a All On Stage Productions
Attention: Dan Fryburg
500 NE 28th Court
Pompano Beach, FL 33064
Email: sales@allonstaqe.com
SUBJECT: Renewal of Term Contract for 1TB 29-1, Sound, Stage & Lighting
Services, Amendment 1
Dear Mr. Fryburg,
The subject Contract will expire on March 24, 2024.
In accordance with the terms and conditions of the subject Contract, the Contract may,
by mutual consent of the parties be renewed for an additional twelve (12) months
period. The City would like to exercise the right to renew this Contract for an additional
year at the existing pricing, terms, and conditions. Once renewed, the new contract
expiration date will be March 24, 2025.
Please indicate your approval of this offer by having an authorized officer of your firm
execute the ACCEPTANCE portion below and return it by email to Marie Flynn at
mflynn@fortlauderdale.gov.
Upon execution of the below, this Amendment will be your official notice that the
Contract has been extended for one ( 1) year and no additional documentation will be
required. Please be sure any required Insurance Certificates are current and attached
to your response.
Thank you for your immediate attention to this matter.
Sincerely, Digitally signed by
David Clemente
Date: 2024.03.11
On behalf of: 11 :28:23 -04'00'
Glenn Marcos, CPPO, CPPB, FCPM, FCPA
Chief Procurement Officer
ACCEPTANCE
By~~ Officialgnatur
Dan Fryburg
Name
3/5/24
Date
Approved by Chief Procurement Officer, Glenn Marcos
Uncontrolled in hard copy unless otherwise marked
President
Title