HomeMy WebLinkAboutR-2024-070 Approving Amendment to Price for Kimley-Horn & Associates - Lift Station Design ContractRESOLUTION NO.2024--C2:IQ
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
AMEND THE AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC
(KHA) FOR THE SEWER LIFT STATION AND EMERGENCY BACK-UP
GENERATORS PROJECT TO MODIFY THE SCOPE AND INCREASE THE
PRICE BY ONE HUNDRED TWENTY-THREE THOUSAND THREE
HUNDRED SEVENTY-FIVE DOLLARS ($123,375.00); PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City issued a Request for Qualifications under RFQ 20-008 on December
1, 2020, to contract with qualified consultants to provide general professional engineering services
for design work for The Sewer Lift Stations and Emergency Back -Up Generators Project; and
WHEREAS, on April 2, 2021, the Dania Beach City Commission approved Resolution
No. 2021-056 authorizing an Agreement with KHA in the amount of $499,800.00 for design
engineering services, including construction administration for nine sewer lift stations; and
WHEREAS, KHA successfully completed the design and permitting of the project,
however, a change in the plan to construct the lift stations requires an amendment to the construction
management element of the KHA Agreement; and
WHEREAS, KHA proposed an amendment to the Agreement increasing the cost by One -
Hundred Twenty Three Thousand Three Hundred Seventy -Five Dollars ($123,375.00) to reflect
the increase in construction management responsibilities from one project to multiple projects with
multiple contractors, which Amendment is made a part of and incorporated into this Resolution by
this reference as Exhibit `A'.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the appropriate City officials are authorized to amend the Agreement
with KHA to increase compensation to $123,375.00 in order to expand the scope of construction
management services as documented in Exhibit `A".
Section 3. That funding for the additional funding in the amount of One Hundred
Twenty -Three Thousand Three Hundred Seventy -Five Dollars ($123,375.00) will be funded via
an appropriation of Sewer Fund Unrestricted Net Position Account No. 402-275-00-00 to Sewer
Fund Sewer/Wastewater Services Account No. 402-35-28-535-31-10.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTE��Don � o 2024.
Motion by l 40),, I • �' ,Ws second b/yVl CP CIL�%
FINAL VOTE ON ADOPTION: Unanimous
Yes No
Commissioner Joyce L. Davis
Commissioner Tamara James
Commissioner Marco Salvino
Vice Mayor Lori Lewellen _ —
Mayor Archibald J. Ryan IV _ —
APPROVED AS TO FORM AND CORRECTNESS:
rOUTSIS
ORNEY
2 RESOLUTION #2024-LO 0
FIRST AMENDMENT TO AN EXISTING AGREEMENT BETWEEN THE
CITY OF DANIA BEACH, FLORIDA AND KIMLEY-HORN AND
ASSOCIATES, INC. FOR PROFESSIONAL ENGINEERING SERVICES
RELATED FOR DESIGN OF LIFT STATION GENERATORS PROJECT AS
DESCRIBED WITHIN THE CITY OF DANIA BEACH REQUEST FOR
PROPOSAL ("RFQ") NO.20-008.
This is the First Amendment ("Amendment') to an Agreement (the "Agreement') dated
July 20, 2021 and existing between the City of Dania Beach, Florida, a Florida municipal
corporation (the "City") and WSP USA, Inc. ("Consultanf'), a foreign corporation registered to
conduct business in and Kimley-Horn and Associates, Inc., (the "Consultant') a foreign
corporation registered to conduct business in Florida with a local address of 8201 Peters Road,
Suite 2200, Plantation, Florida 33334.
In consideration of the mutual covenants, terms and conditions contained in the
Amendment, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree as follows:
WHEREAS, the City issued a Request for Qualifications under RFQ 20-008 on
December 1, 2020, to contract with qualified consultants to provide general professional
engineering services for design work for The Sewer Lift Stations and Emergency Back -Up
Generators Project; and
WHEREAS, on April 2, 2021, the Dania Beach City Commission approved Resolution
No. 2021-056 authorizing an Agreement with CONSULTANT in the amount of $499,800.00 for
design engineering services, including construction administration for nine sewer lift stations;
and
WHEREAS, CONSULTANT successfully completed the design and permitting of the
project, however, a change in the plan to construct the lift stations requires an amendment to the
construction management element of the CONSULTANT Agreement; and
WHEREAS, CONSULTANT proposed an amendment to the Agreement increasing the
cost by One- Hundred Twenty Three Thousand Three Hundred Seventy -Five Dollars
($123,375.00) to reflect the increase in construction management responsibilities from one
project to multiple projects with multiple Consultants
WHEREAS, both Parties acknowledge and agree upon the changes in Scope as shown in
the attached scope and fee proposal amendment which is incorporated by this reference and
attached to this Amendment as Exhibit "A".
That in all other respects, the Agreement, and all Exhibits to it, are ratified and
reaffirmed, and remains in full force and effect.
I
IN WITNESS OF THE FOREGOING, the parties have executed this Amendment
effective as of 12024.
ATTEST:
ELORA RIERA, MMC
CITY CLERK
APPROVED AS TO LEGAL FORM:
EVE A. BOUTSIS
CITY ATTORNEY
CITY:
CITY OF DANIA BEACH, FLORIDA
a Florida Municipal Corporation
ARCHIBALD J. RYAN IV
MAYOR
ANA M. GARCIA, ICMA-CM
CITY MANAGER
2
WITNESSES:
Signature
PRINT Name
Signature
PRINT Name
STATE OF FLORIDA)
COUNTY OF
CONSULTANT:
Kimley-Horn and Associates, Inc.
a foreign corporation registered to
conduct business in Florida
Signature
PRINT Name
Title
Dated: 12024
The foregoing instrument was acknowledged before me by means of ❑ physical
presence or ❑ online notarization, on 2024 by
a
of
s
Kimley-Horn and Associates, Inc., a foreign corporation registered to conduct business to
Florida. He/she is personally known to me or has produced as
identification.
My Commission Expires: Notary Public, State of Florida
Print Name
93
Proposal for Engineering Services
May 1, 2024, Page 1
EXHIBIT A — 2024 Update
Project Understanding
The CONSULTANT previously submitted a proposal to the City of Dania Beach for Professional
Engineering Services for Design of Lift Station Generators (Request for Qualifications (RFQ)
No. 20-008). The intent of the project was to improve nine (9) of the CITY'S existing wastewater
lift stations by adding emergency generator systems at each lift station to reduce and/or mitigate
the damage that might otherwise occur from severe weather or other hazards. In addition,
pumping and mechanical equipment will be replaced to improve system performance, increase
system efficiency, and reduce system maintenance. Project construction funding will be
provided through the Hazard Mitigation Grant Program (HMGP) DR-4337-334-R as approved by
the Florida Division of Emergency Management and the Federal Emergency Management
Agency (FEMA). The proposed improvements and lift station locations are as follows:
1. Lift Station #1 — 50 SE 2nd Avenue, Dania Beach, FL
Latitude 26.051436, Longitude-80.141779
2. Lift Station #2 — 400 SE 2nd Avenue, Dania Beach, FL
Latitude 26.043996, Longitude-80.141271
3. Lift Station #3 — 1,200 SE 2nd Avenue, Dania Beach, FL
Latitude 26.037217, Longitude-80.141271
4. Lift Station #4 — 1151 SE 5th Avenue, Dania Beach, FL
Latitude 26.037480, Longitude-80.134690
5. Lift Station #6 — 631 NE 2nd Avenue, Dania Beach, FL
Latitude 26.056302, Longitude-80.132441
6. Lift Station #11 —1,900 NE 7th Avenue, Dania Beach, FL
Latitude 26.073392, Longitude-80.131624
7. Lift Station #12 —495 Taylor Lane, Dania Beach, FL
Latitude 26.063492, Longitude-80.135659
8. Lift Station #15 —1,905 Tiger Tail Blvd., Dania Beach, FL
Latitude 26.057559, Longitude-80.166094
9. Lift Station #16 —151 SW 18th Court, Dania Beach, FL
Latitude 26.050014, Longitude-80.160244
The project objective was to evaluate the existing duplex submersible wastewater lift stations,
determine capacities and operations for new lift stations, review minor gravity sewer and
forcemain modifications for connection of new lift stations, evaluate existing site conditions to
meet 500-year flood events for the proposed emergency generator systems, provide
professional services for permitting and develop plans and specifications for the nine (9) lift
stations for bidding. The original scope was based on developing the following three (3) bid
packages with each package including three (3) lift stations:
1. Lift Stations 1,2 and 3
2. Lift Stations 4, 11 and 12
3. Lift Stations 6, 15 and 16
The original bidding and post design scope included one (1) pre -bid meeting and one (1) pre -
construction meeting to cover all three (3) bid packages and periodic site visits during
construction assuming that all nine (9) lift stations were in construction concurrently. That scope
Q pp� Proposal for Engineering Services
Icy )�� Ho 1 1 May 1, 2024, Page 2
did not include attendance at any progress meetings.
Since that original scope was provided, the Lift Station 1, 2 and 3 package has been bid and
awarded and based on the pursuit of alternative funding, the City requested that separate bid
packages be developed for Lift Stations 4, 6 and 11 so that each lift station can be bid
separately and so that each bid document can include an environmental study required by the
funding agency. The City also requested the same additional services proposed for Lift Stations
4, 6 and 11 be provided for Lift Stations 12, 15, and 16.
To date, all design and permitting services for the nine (9) lift stations have been completed as
originally scoped and as mentioned above, the Lift Station 1, 2 and 3 Package has been bid and
awarded. This scope of services it to provide the revised bid packages and associated
environmental studies for Lift Stations 4, 6, 11, 12, 15, and 16 as well as replace the current
Bidding and Post Design Services tasks with the following to address the original scope
changes discussed above.
Scope of Services
The Scope of Services for the project will be provided by the CONSULTANT and its sub -
consultant Bailey Engineering for electrical design. All field surveying and geotechnical services
needed for design have been completed.
Task 1 Separate Bid Packages and Environmental Studies
Based on the pursuit of alternative funding, the City has asked the CONSULTANT to provide
separate bid packages and associated Sea Level Impact Projection (SLIP) Study Reports for
Lift Stations 4, 6, 11, 12, 15, and 16.
• The CONSULTANT shall separate the current bid packages for Lift Stations 4, 11 and
12 and Lift Stations 6, 15 and 16 into separate bid packages for Lift Stations 4, 6, 11, 12,
15, and 16 for use in bidding.
• The CONSULTANT will assist the City in preparing SLIP Studies for each of the six (6)
lift stations. The CONSULTANT will provide the technical resources to develop the
studies. The City will upload the information to the Florida Department of Environmental
Protection (FDEP) as the account holder.
• The CONSULTANT will respond to reasonable questions from FDEP.
Task 2 — Bidding Services
The CONSULTANT shall prepare an agenda and attend two (2) pre -bid meetings. One
(1) meeting with be for the Lift Station 4, Lift Station 6 and Lift Station 11 Packages and
the second meeting with be for the Lift Station 12, Lift Station 15 and Lift Station 16
Packages. Those six (6) packages will be bid separately, but the intent is to hold two (2)
pre -bid meeting to cover three (3) lift stations at a time. The CONSULTANT shall
respond to questions from prospective bidders.
The CONSULTANT shall provide the City with supplemental information based on
questions from prospective bidders during the bidding process. The City will prepare and
provide addenda as needed.
imlle! y»&/Horn
Proposal for Engineering Services
May 1, 2024, Page 3
The CONSULTANT shall review bids to determine the most responsible and responsive
bidders and provide the CITY with recommendations for award of the construction
contracts.
Task 3 Post Design Services for Lift Station 1 2 and 3 Package
The following scope is based on a twelve (12) month construction duration and on the post design
hours shown below for the one (1) Lift Station 1, 2 and 3 Package.
• The CONSULTANT shall review shop drawings, product data, cut sheets, and submittals
to determine compliance with the drawings and specifications, and recommend submittal
action to the CITY.
• The CONSULTANT shall make periodic site visits for the purpose of determining general
compliance with the approved project drawings and specifications. Site visits will be
performed by the CONSULTANT's inspector. Two (2) site visit per month estimated at
two (2) hours per visit. Assume twenty-four (24) site visits. The CONSULTANT will provide
site reports for each visit.
The CONSULTANT shall provide written responses to RFIs. Assumes 1 RFI per month.
The CONSULTANT shall assist the CITY with review of the Contractor's request for
payments and provide comments and/or recommendations. Assume 12 requests for
payment packages. This scope of work does not include assisting the CITY with
preparation or submittal of reimbursement packages associated with the Hazard Mitigation
Grant Program (HMGP) DR-4337-334-R, the Florida Division of Emergency Management,
or the Federal Emergency Management Agency (FEMA).
Once the Contractors advise that their project is substantially complete, the
CONSULTANT shall participate in a substantial completion walk through and prepare a
project punch list.
The CONSULTANT shall attend the lift station startup meetings to observe and verify lift
station performance. Actual startup services and performance documentation will be the
responsibility of the Contractor and their pump supplier.
Once the Contractors advise that the project punch list is complete, the CONSULTANT
shall participate in a final completion walk through to confirm items have been addressed.
The CONSULTANT shall coordinate permit closeout processes for the agencies as
discussed above.
Task 4 - Post Design Services for Lift Station 4 Lift Station 6 and Lift Station 11 Packages
The following scope is based on a twelve (12) month construction duration and on the post design
hours shown below for the three (3) Lift Station 4, Lift Station 6 and Lift Station 11 Packages. This
scope assumes one contractor will be awarded the three (3) packages. If multiple contractors are
used, additional services will be required.
• The CONSULTANT shall attend and prepare minutes for a pre -construction meeting.
• The CONSULTANT shall review shop drawings, product data, cut sheets, and submittals
to determine compliance with the drawings and specifications, and recommend submittal
action to the CITY.
• The CONSULTANT shall make periodic site visits for the purpose of determining general
compliance with the approved project drawings and specifications. Site visits will be
Proposal for Engineering Services
May 1, 2024, Page 4
performed by the CONSULTANT's inspector. Two (2) site visit per month estimated at
two (2) hours per visit. Assume twenty-four (24) site visits. The CONSULTANT will provide
site reports for each visit.
• The CONSULTANT shall provide written responses to RFIs. Assumes 1 RFI per month.
• The CONSULTANT shall assist the CITY with review of the Contractor's request for
payments and provide comments and/or recommendations. Assume 12 requests for
payment packages. This scope of work does not include assisting the CITY with
preparation or submittal of reimbursement packages associated with the Hazard Mitigation
Grant Program (HMGP) DR-4337-334-R, the Florida Division of Emergency Management,
or the Federal Emergency Management Agency (FEMA).
• Once the Contractors advise that their project is substantially complete, the
CONSULTANT shall participate in a substantial completion walk through and prepare a
project punch list.
• The CONSULTANT shall attend the lift station startup meetings to observe and verify lift
station performance. Actual startup services and performance documentation will be the
responsibility of the Contractor and their pump supplier.
• Once the Contractors advise that the project punch list is complete, the CONSULTANT
shall participate in a final completion walk through to confirm items have been addressed.
• The CONSULTANT shall coordinate permit closeout processes for the agencies as
discussed above.
Task 5 - Post Design Services for Lift Station 12 Lift Station 15 and Lift Station 16 Packages
The following scope is based on a twelve (12) month construction duration and on the post design
hours shown below for the three (3) Lift Station 12, Lift Station 15 and Lift Station 16 Packages.
This scope assumes one contractor will be awarded the three (3) packages. if multiple contractors
are used, additional services will be required.
The CONSULTANT shall attend and prepare minutes for a pre -construction meeting.
The CONSULTANT shall review shop drawings, product data, cut sheets, and submittals
to determine compliance with the drawings and specifications, and recommend submittal
action to the CITY.
The CONSULTANT shall make periodic site visits for the purpose of determining general
compliance with the approved project drawings and specifications. Site visits will be
performed by the CONSULTANT's inspector. Two (2) site visit per month estimated at
two (2) hours per visit. Assume twenty-four (24) site visits. The CONSULTANT will provide
site reports for each visit.
The CONSULTANT shall provide written responses to RFIs. Assumes 1 RFI per month.
The CONSULTANT shall assist the CITY with review of the Contractor's request for
payments and provide comments and/or recommendations. Assume 12 requests for
payment packages. This scope of work does not include assisting the CITY with
preparation or submittal of reimbursement packages associated with the Hazard Mitigation
Grant Program (HMGP) DR4337-334-R, the Florida Division of Emergency Management,
or the Federal Emergency Management Agency (FEMA).
Once the Contractors advise that their project is substantially complete, the
CONSULTANT shall participate in a substantial completion walk through and prepare a
project punch list.
ily>>)Horn
Proposal for Engineering Services
May 1, 2024, Page 5
The CONSULTANT shall attend the lift station startup meetings to observe and verify lift
station performance. Actual startup services and performance documentation will be the
responsibility of the Contractor and their pump supplier.
Once the Contractors advise that the project punch list is complete, the CONSULTANT
shall participate in a final completion walk through to confirm items have been addressed.
The CONSULTANT shall coordinate permit closeout processes for the agencies as
discussed above.
The CONSULTANT shall not be responsible for the acts or omissions of any Contractor or
subcontractor, any of the Contractor(s)' or subcontractor(s)' agents or employees, or any other
persons (except the CONSULTANT's own employees and agents) at the site or otherwise
performing any of the Contractor(s)' work.
Additional Services
The CONSULTANT will provide, as requested and authorized by the CITY, additional services
that may be required above and beyond those described in Tasks 1 through 5. These services
may include but are not limited to such items as the following:
• Attendance at Progress Meetings during construction
• Post Design services beyond the anticipated twelve (12) month construction duration
Performance Schedule
The CONSULTANT shall provide the bidding and post design services based on bid dates,
contract awards and General Contractor schedules.
Method of Compensation
The CONSULTANT will accomplish the services outlined in Tasks 1 through 5 for an additional
Lump Sum Fee of $123,375.00. Task 6 is a Contingency amount for additional professional
services if requested and authorized by the City. The following task items represent a
breakdown of the proposed lump sum amount less the available contract amount for reference:
Task 1 —Separate Bid Packages and Environmental Studies $31,100.00
Task 2 — Bidding Services $13,000.00
Task 3 — Post Design Services for Lift Station 1, 2 and 3 Package $39,200.00
Task 4 — Post Design Services for Lift Station 4, Lift Station 6 and
Lift Station 11 Packages. $40,400.00
Task 5 — Post Design Services for Lift Station 12, Lift Station 15 and
Lift Station 16 Packages. $40,400.00
Task 6 Contingency $21.000.00
Proposed Lump Sum Fee $185,100.00
Available Contract Budget ($61 725.00)
Additional Lump Sum Fee $123,375.00
Proposal for Engineering Services
Kim ley ) Horn May 1, 2024, Page 6
Closure
The terms and conditions of the City of Dania Beach Request for Qualifications (RFQ) No. 20-
008, Professional Engineering Services for Design of Lift Station Generators shall govern this
scope of services.
If you concur with the foregoing and wish to direct us to proceed with the aforementioned
services, please issue a Notice to Proceed in writing to the CONSULTANT referencing this
document as Exhibit "A." Fees and time stated in this agreement are valid for sixty (60) days
after the date of issuance by the CONSULTANT.
We appreciate the opportunity to propose these services to you.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
'444'�Rley
Gary R. Ratay, P.E.
Vice President
O:\gratay\Dania Beach\Lift Station Generators\Additional Services\Dania Beach Lift Station Generator Project_2024 Update.docx